General Dynamics Information Technology
Admin Assistant II - TS/SCI w/Polygraph
General Dynamics Information Technology, Vienna, Virginia, United States, 22184
Req ID:
RQ184946
Type of Requisition:
SCA
Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph
Public Trust/Other Required:
None
Job Family:
SCA
Skills:
Detail-Oriented,Microsoft Office,Office Administration,Oral Communications,Written Communication
Experience:
2 + years of related experience
US Citizenship Required:
Yes
Job Description:
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:
Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant II, your day-to-day responsibilities will include:
The AA serves as a transactional support team specialist for two managers and will track work/low for the office team consisting of up to 5 other personnel
Excellent verbal/ written skills required for correspondence; the AA will be expected to operate with minimal direction and a level of autonomy while interacting closely with teammates to meet office goals
The AA may participate in meetings throughout WMA
Will have a government vehicle to use. There will be minimal physical requirements but may be required to lift light boxes or equipment
A typical 5-day workweek is expected but specific reporting hours are flexible in coordination with management & team to ensure office coverage during core hours
Working knowledge of Sponsor's logistical and research applications and Sponsor's access request system, electronic communication system and Sponsor Authorities System is desired. Working knowledge of Microsoft Office Suite applications (particularly Outlook, Basic PowerPoint Skills and Basic to Intermediate Excel Skills) is very desirable
The AA will work with Pivot tables, charts and perform minor Excel manipulation. These processes will be reinforced with office training
PowerPoint presentations are for office monthly VTC presentations created with supervisor input
Office training in house provided in subject materials above as needed and once the AA is comfortable, he/she should be able provide subsequent training to other individuals when necessary
The AA will be responsible for updating phone trees & group accounts, track personnel records, on/off boarding, and access requests
The AA will update SOPs for administrative processes and provide general duties as a vault custodian
The AA will maintain an office daily tracker for completion and accuracy of staff/ contractor daily transactional performance
The daily tracker is an internal daily tasking sheet that maintains all office personnel daily achievements for automated weekly metrics
Ensuring office inputs are accomplished daily for accuracy in reporting is requested. Update Strategic Plan dates and inputs as provided by management for review by customer management
Assist in office All Hands, conferences, vehicle/ conference room scheduling, and other ad hoc special functions
Assistance with events, schedules, and/or ad hoc requirements are accomplished with Office level contractor and division staff. Verify asset management files/records for accuracy and completeness as required
The review of asset records for accuracy and completion is a daily task as determined by supplied excel spreadsheet review of Sponsor's logistics systems
These tasks are performed by all and is easily learned
Adjustments are made in the Sponsor Logistics application by office staff or by the owning organization of the error as determined by management
Maintain SOPs, User Manual and Work Instructions as necessary per approved changes by management. SOPs are in the office w/step by step instructions
WHAT YOU'LL NEED TO SUCCEED:
The position requires an active Top Secret/SCI with Polygraph clearance
HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience
Core hours 9am-3pm
Proficient Word, Excel, Outlook, PowerPoint
The position is on customer site
GDIT IS YOUR PLACE:
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certification
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
#OpportunityOwned
#GDITCareers
#WeAreGDIT
#EAPolyReferrals2023
#AdminPoly2023
#IntelAdminJobs
#Jet
The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
RQ184946
Type of Requisition:
SCA
Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph
Public Trust/Other Required:
None
Job Family:
SCA
Skills:
Detail-Oriented,Microsoft Office,Office Administration,Oral Communications,Written Communication
Experience:
2 + years of related experience
US Citizenship Required:
Yes
Job Description:
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:
Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant II, your day-to-day responsibilities will include:
The AA serves as a transactional support team specialist for two managers and will track work/low for the office team consisting of up to 5 other personnel
Excellent verbal/ written skills required for correspondence; the AA will be expected to operate with minimal direction and a level of autonomy while interacting closely with teammates to meet office goals
The AA may participate in meetings throughout WMA
Will have a government vehicle to use. There will be minimal physical requirements but may be required to lift light boxes or equipment
A typical 5-day workweek is expected but specific reporting hours are flexible in coordination with management & team to ensure office coverage during core hours
Working knowledge of Sponsor's logistical and research applications and Sponsor's access request system, electronic communication system and Sponsor Authorities System is desired. Working knowledge of Microsoft Office Suite applications (particularly Outlook, Basic PowerPoint Skills and Basic to Intermediate Excel Skills) is very desirable
The AA will work with Pivot tables, charts and perform minor Excel manipulation. These processes will be reinforced with office training
PowerPoint presentations are for office monthly VTC presentations created with supervisor input
Office training in house provided in subject materials above as needed and once the AA is comfortable, he/she should be able provide subsequent training to other individuals when necessary
The AA will be responsible for updating phone trees & group accounts, track personnel records, on/off boarding, and access requests
The AA will update SOPs for administrative processes and provide general duties as a vault custodian
The AA will maintain an office daily tracker for completion and accuracy of staff/ contractor daily transactional performance
The daily tracker is an internal daily tasking sheet that maintains all office personnel daily achievements for automated weekly metrics
Ensuring office inputs are accomplished daily for accuracy in reporting is requested. Update Strategic Plan dates and inputs as provided by management for review by customer management
Assist in office All Hands, conferences, vehicle/ conference room scheduling, and other ad hoc special functions
Assistance with events, schedules, and/or ad hoc requirements are accomplished with Office level contractor and division staff. Verify asset management files/records for accuracy and completeness as required
The review of asset records for accuracy and completion is a daily task as determined by supplied excel spreadsheet review of Sponsor's logistics systems
These tasks are performed by all and is easily learned
Adjustments are made in the Sponsor Logistics application by office staff or by the owning organization of the error as determined by management
Maintain SOPs, User Manual and Work Instructions as necessary per approved changes by management. SOPs are in the office w/step by step instructions
WHAT YOU'LL NEED TO SUCCEED:
The position requires an active Top Secret/SCI with Polygraph clearance
HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience
Core hours 9am-3pm
Proficient Word, Excel, Outlook, PowerPoint
The position is on customer site
GDIT IS YOUR PLACE:
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certification
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
#OpportunityOwned
#GDITCareers
#WeAreGDIT
#EAPolyReferrals2023
#AdminPoly2023
#IntelAdminJobs
#Jet
The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.