Omaha Track, Inc.
Contract Administrator
Omaha Track, Inc., Omaha, Nebraska, us, 68197
Omaha Track is seeking a detail-oriented Contract Administrator with proven experience in legal research and contract drafting and negotiation. We are looking for a dependable, motivated worker who is dedicated to teamwork, and professionalism.
Omaha Track is the innovative product and service supplier to the railroad industry-dedicated to providing excellence, quality, and value. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus:
Materials/Railroad Services/Equipment/Terminal Service
Position Description
Collaborate with Sales, Growth and Operations teams and other department managers to prepare and review contracts for new and ongoing projects, subcontractors, MSA contractors and vendors, and to ensure risk mitigation and compliance with regulatory guidelines and operational needs. Manage leases, real estate tax filings and related transactions for Omaha Track and its subsidiaries.
Major Areas of Responsibility
Review and revise any open contracts and draft contracts as needed, ensuring compliance with state and federal laws and regulations
Communicate with contractors on any open items – including potential new subcontractors and/or MSA contractors as well as any updates/changes with current contractors
Ensure timely and accurate contract approval
Maintain Sub Contractor agreements including Insurance compliance, requirements, and renewals
Monitor subcontractor insurance and communicates with HUB to receive approval on insurance
Educate Operations and other departments as needed regarding requirements in contracts
Collaborate with safety on employee rosters for new subcontractors or roster changes
Write contract cover emails and other communications and notices
Prepare, file, track and maintain leases
Prepare, file, track and facilitate payment of property taxes
Real Estate related transactions
Researches and analyzes statutes, regulations, legal articles, judicial decisions and other legal sources; provides written analysis as needed
Maintain and organize all contract, lease, property tax and related files including uploading and tracking documents
Track expiration dates for leases and contracts
Ensure that all records of contracts, leases, taxes and related records are accurate and up to date
Track outside counsel invoices and process them for payment
Coordinate receipt and organization of due diligence documents
Offer notary services as needed
Other related duties as assigned
Minimum Qualifications
Bachelor’s degree or equivalent experience required
Minimum of 3 to 5 years of experience with a law firm or corporation drafting and managing business contracts
Demonstrated knowledge of contract law
Completion of Paralegal or Legal Assistant program and Railroad operations experience are a plus
Excellent written and verbal communication skills with a high level of accuracy and attention to detail
Demonstrated strong interpersonal skills with a focus on tact, coaching, public relations, and professionalism
Demonstrated ability to prioritize appropriately and successfully manage projects through completion
Work Requirements
Dependable and consistent attendance/punctuality
Ability to effectively analyze data, identifying trends/themes, and developing efficient solutions and alternatives
Ability to build and maintain effective relationships at all levels of the organization
Ability to maintain confidentiality with sensitive organizational and personnel information
Ability to effectively work in a team environment while still completing independent work tasks/assignments
Strong aptitude with technology including proficiency with basic computer programs and Microsoft Office Suite
Understand and accurately interpret laws, rules, regulations, and other guidelines
Analyze complex problems and develop effective and efficient solutions and alternatives
Anticipate events and outcomes; develop strategies and work plans, execute appropriate actions
Establish and maintain cooperative and effective working relationships with a diverse group
Collect research, and analyze data and prepare clear and concise reports and proposals
Ability to meet all functional requirements including but not limited to: lifting, sitting, kneeling, standing, walking, bending, squatting, finger dexterity and reaching above/below shoulders
Great Comprehensive Benefits offered:
Paid time off
Health insurance
Dental insurance
Vision insurance
Healthcare savings account- HSA
Company Paid Short-term & Long-term disability and Life Insurance
401K with Match
Quarterly incentive program
We look forward to receiving your application!
Omaha Track is the innovative product and service supplier to the railroad industry-dedicated to providing excellence, quality, and value. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus:
Materials/Railroad Services/Equipment/Terminal Service
Position Description
Collaborate with Sales, Growth and Operations teams and other department managers to prepare and review contracts for new and ongoing projects, subcontractors, MSA contractors and vendors, and to ensure risk mitigation and compliance with regulatory guidelines and operational needs. Manage leases, real estate tax filings and related transactions for Omaha Track and its subsidiaries.
Major Areas of Responsibility
Review and revise any open contracts and draft contracts as needed, ensuring compliance with state and federal laws and regulations
Communicate with contractors on any open items – including potential new subcontractors and/or MSA contractors as well as any updates/changes with current contractors
Ensure timely and accurate contract approval
Maintain Sub Contractor agreements including Insurance compliance, requirements, and renewals
Monitor subcontractor insurance and communicates with HUB to receive approval on insurance
Educate Operations and other departments as needed regarding requirements in contracts
Collaborate with safety on employee rosters for new subcontractors or roster changes
Write contract cover emails and other communications and notices
Prepare, file, track and maintain leases
Prepare, file, track and facilitate payment of property taxes
Real Estate related transactions
Researches and analyzes statutes, regulations, legal articles, judicial decisions and other legal sources; provides written analysis as needed
Maintain and organize all contract, lease, property tax and related files including uploading and tracking documents
Track expiration dates for leases and contracts
Ensure that all records of contracts, leases, taxes and related records are accurate and up to date
Track outside counsel invoices and process them for payment
Coordinate receipt and organization of due diligence documents
Offer notary services as needed
Other related duties as assigned
Minimum Qualifications
Bachelor’s degree or equivalent experience required
Minimum of 3 to 5 years of experience with a law firm or corporation drafting and managing business contracts
Demonstrated knowledge of contract law
Completion of Paralegal or Legal Assistant program and Railroad operations experience are a plus
Excellent written and verbal communication skills with a high level of accuracy and attention to detail
Demonstrated strong interpersonal skills with a focus on tact, coaching, public relations, and professionalism
Demonstrated ability to prioritize appropriately and successfully manage projects through completion
Work Requirements
Dependable and consistent attendance/punctuality
Ability to effectively analyze data, identifying trends/themes, and developing efficient solutions and alternatives
Ability to build and maintain effective relationships at all levels of the organization
Ability to maintain confidentiality with sensitive organizational and personnel information
Ability to effectively work in a team environment while still completing independent work tasks/assignments
Strong aptitude with technology including proficiency with basic computer programs and Microsoft Office Suite
Understand and accurately interpret laws, rules, regulations, and other guidelines
Analyze complex problems and develop effective and efficient solutions and alternatives
Anticipate events and outcomes; develop strategies and work plans, execute appropriate actions
Establish and maintain cooperative and effective working relationships with a diverse group
Collect research, and analyze data and prepare clear and concise reports and proposals
Ability to meet all functional requirements including but not limited to: lifting, sitting, kneeling, standing, walking, bending, squatting, finger dexterity and reaching above/below shoulders
Great Comprehensive Benefits offered:
Paid time off
Health insurance
Dental insurance
Vision insurance
Healthcare savings account- HSA
Company Paid Short-term & Long-term disability and Life Insurance
401K with Match
Quarterly incentive program
We look forward to receiving your application!