IFES USA
Program Manager | Asia-Pacific
IFES USA, Arlington, Virginia, United States, 22201
About International Foundation for Electoral Systems (IFES) : IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. In accordance with IFES' approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.PRIMARY FUNCTION/PURPOSE:IFES seeks a Program Manager to support our growing Papua New Guinea portfolio of USG and DFAT-supported programs, including the Papua New Guinea Peace Project. Program Manager is the first level management position at IFES providing management support to the program division. Specific duties will include development, technical, administrative, and financial management support including briefings, covering when senior management is on travel, and mentoring staff.MAJOR DUTIES AND RESPONSIBILITIES
:Responsible for design, implementation, evaluation, quality control, course corrections, and overall management of project portfolio.Participate in the development of the division's strategic plan. Seek out business development opportunities for the division and manage the development process, including proposal writing.Lead a discussion with the Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators, and share the experience with regional teams.Monitor and evaluate project progress and performance including reviewing deliverables and making recommendations where project activities may need to be adjusted based on M&E results.Provide guidance in the design, implementation, evaluation, and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.Provide technical input for assigned projects in conjunction with technical specialists and program teams.Provide substantive contributions to knowledge management and thought leadership.Alert division management of programmatic concerns, challenges, and difficulties.Ensure contractual compliance for department-managed projects, including quality and timeliness of project deliverables.Establish, maintain, and develop relationships with peers, subordinates, the funder community, and consultants at large for the purpose of business development and information dissemination.Direct staff in the timely drafting of reports and other materials and conduct final review of all projects' technical and narrative reports.Oversee budget preparation in collaboration with C&G and approve field project expenses as appropriate.Oversee financial oversight of projects in collaboration and partnership with the Finance Team.Oversee recruiting, interviewing, and hiring of domestic, field staff, and consultants as needed, in consultation with Human Resources.Monitor pending grant/contract actions and coordinate timely action and response.Oversee timely procurement actions in consultation with Contracts and Grants.Travel to the field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.Lead and/or contribute to written technical reports, briefing papers, and IFES thought pieces, both program-specific and non-program specificServe as team manager. Provide professional development opportunities for program staff. Evaluate the performance of Senior/Program Officers, Program Coordinators and Associates.Other duties as assigned.POSITION REQUIREMENTS:EDUCATION:
Bachelor's degree required in relevant field; Master's degree in international relations, political science, international development preferred.
EXPERIENCE:
At least 8 years of relevant experience in international development or a related field. Experience with budget management and oversight of single or multiple projects. Experience with managing teams. Experience working on or in Papua New Guinea a plus.
RELATED SKILLS OR KNOWLEDGE:
Experienced with Microsoft Excel, Word and PowerPoint required. Experience in proposal development is required, with experience in program management and supervisory roles. Thorough familiarity with USAID, DFAT, and other international donor regulations and reporting requirements is preferred. Detail-oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team-oriented individual.
LANGUAGE SKILLS: English required.
TRAVEL EXPECTATION:
Travel may be required up to 15% of the time.PHYSICAL REQUIREMENTS/WORK ENVIRONMENT : Standard office work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
:Responsible for design, implementation, evaluation, quality control, course corrections, and overall management of project portfolio.Participate in the development of the division's strategic plan. Seek out business development opportunities for the division and manage the development process, including proposal writing.Lead a discussion with the Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators, and share the experience with regional teams.Monitor and evaluate project progress and performance including reviewing deliverables and making recommendations where project activities may need to be adjusted based on M&E results.Provide guidance in the design, implementation, evaluation, and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.Provide technical input for assigned projects in conjunction with technical specialists and program teams.Provide substantive contributions to knowledge management and thought leadership.Alert division management of programmatic concerns, challenges, and difficulties.Ensure contractual compliance for department-managed projects, including quality and timeliness of project deliverables.Establish, maintain, and develop relationships with peers, subordinates, the funder community, and consultants at large for the purpose of business development and information dissemination.Direct staff in the timely drafting of reports and other materials and conduct final review of all projects' technical and narrative reports.Oversee budget preparation in collaboration with C&G and approve field project expenses as appropriate.Oversee financial oversight of projects in collaboration and partnership with the Finance Team.Oversee recruiting, interviewing, and hiring of domestic, field staff, and consultants as needed, in consultation with Human Resources.Monitor pending grant/contract actions and coordinate timely action and response.Oversee timely procurement actions in consultation with Contracts and Grants.Travel to the field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.Lead and/or contribute to written technical reports, briefing papers, and IFES thought pieces, both program-specific and non-program specificServe as team manager. Provide professional development opportunities for program staff. Evaluate the performance of Senior/Program Officers, Program Coordinators and Associates.Other duties as assigned.POSITION REQUIREMENTS:EDUCATION:
Bachelor's degree required in relevant field; Master's degree in international relations, political science, international development preferred.
EXPERIENCE:
At least 8 years of relevant experience in international development or a related field. Experience with budget management and oversight of single or multiple projects. Experience with managing teams. Experience working on or in Papua New Guinea a plus.
RELATED SKILLS OR KNOWLEDGE:
Experienced with Microsoft Excel, Word and PowerPoint required. Experience in proposal development is required, with experience in program management and supervisory roles. Thorough familiarity with USAID, DFAT, and other international donor regulations and reporting requirements is preferred. Detail-oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team-oriented individual.
LANGUAGE SKILLS: English required.
TRAVEL EXPECTATION:
Travel may be required up to 15% of the time.PHYSICAL REQUIREMENTS/WORK ENVIRONMENT : Standard office work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.