ASM Global
Facility Operations Coordinator
ASM Global, Las Vegas, Nevada, us, 89105
ASM Global
ASM Global is the world's leading venue management and services company. The company was formed by the combination of AEG Facilities and SMG, global leaders in venue, event strategy, and management. The company's elite venue network spans five continents, with a portfolio of more than 300 of the world's most prestigious arenas, stadiums, convention, and exhibition centers, and performing arts venues. From Aberdeen to Anchorage, and Sydney to Stockholm, its venues connect people through the unique power of live experiences.
Allegiant Stadium
Located adjacent to the world-famous Las Vegas Strip and home to the Las Vegas Raiders, Allegiant Stadium is an award-winning global events destination. A state-of-the-art , multipurpose venue with a capacity of 65,000, Allegiant Stadium has hosted world-class music artists such as Garth Brooks, The Rolling Stones, Guns N’ Roses, Illenium and BTS with more legendary concerts to come. The fully enclosed stadium is also home to the UNLV Rebels football team and has hosted premier sporting events such as the CONCACAF Gold Cup Final, Pac-12 Championship Game, Las Vegas Bowl, and WWE SummerSlam . The venue also hosted the NFL Pro Bowl in 2022 and Super Bowl LVIII in 2024. Allegiant Stadium is committed to giving back to the community through numerous diversity, inclusion, and community outreach initiatives.
Job Summary
The Facility Operations Coordinator is responsible for all day-to-day administrative tasks, employee scheduling, coordination of inspections, work orders, inventory management, trainings , and third party-service for the Operations and Maintenance Teams. This position will work closely with staff to provide detailed administrative support in order to ensure a friendly, safe environment at all events and assist with planning and cost estimates.
Essential Function
Responsible for developing, implementing, and overseeing all administrative functions for Operations and Maintenance departments: data entry, processing purchase orders, inventory, tracking event data, processing data reports, track and maintain budgets, draft and distribute department communications, coordinate/track department trainings, manage all e-mails, phone inquiries and mail correspondence, order supplies, and manage and organize the department files, documents, and records
Main administrator of ABI for Operations and Maintenance departments . Schedule all PT staff; for conversions and facility maintenance in ABI. Oversee and manage payroll entries, whips, and weekly system updates for our part time staff members . Partner with HR to provide appropriate documents for violations of attendance policies. Track and document callouts for staff . Assist with hiring and recruiting as assigned
Main administrator of maintenance management system for Altum - CMMS system . Responsible for training staff on work order system
Manage service agreements for additional maintenance and ensures adherence to specifications
Coordinate third party service providers by enforcing the agreed upon scope of services within the various signed service agreements
Maintain inventory control program under the direction of the Operation Director
Maintains checklists, organizes data and completes reports as assigned
Projects as required by VP, Operations
Required Qualifications (Job Knowledge, Skills, and Education):
A minimum education level of: High School Diploma or its equivalency
A minimum of 3 - 5 years of related work experience in facilities management
Experience in coordinating, communicating, amongst multiple teams of large-scale entertainment venues.
Ability to establish and maintaining effective working relationships with managers, supervisors, employees, patrons, clients, service providers and corporate sponsors.
Proficient with Microsoft Office Suite (Outlook, Word, Excel); and ability to learn all required business systems.
Ability to prioritize and to handle multiple projects simultaneously while meeting tight deadlines.
Good written, verbal and interpersonal skills required; ability to interact with all levels.
Professional presentation, appearance and work ethic.
Ability to obtain and maintain forklift certification; ability to operate a forklift
Ability to work flexible schedule including nights, weekends, and holidays
Ability to work indoors and outdoors, as well as in various weather climates
P referred Qualifications (if applicable):
ASM Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. ASM Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
ASM Global is the world's leading venue management and services company. The company was formed by the combination of AEG Facilities and SMG, global leaders in venue, event strategy, and management. The company's elite venue network spans five continents, with a portfolio of more than 300 of the world's most prestigious arenas, stadiums, convention, and exhibition centers, and performing arts venues. From Aberdeen to Anchorage, and Sydney to Stockholm, its venues connect people through the unique power of live experiences.
Allegiant Stadium
Located adjacent to the world-famous Las Vegas Strip and home to the Las Vegas Raiders, Allegiant Stadium is an award-winning global events destination. A state-of-the-art , multipurpose venue with a capacity of 65,000, Allegiant Stadium has hosted world-class music artists such as Garth Brooks, The Rolling Stones, Guns N’ Roses, Illenium and BTS with more legendary concerts to come. The fully enclosed stadium is also home to the UNLV Rebels football team and has hosted premier sporting events such as the CONCACAF Gold Cup Final, Pac-12 Championship Game, Las Vegas Bowl, and WWE SummerSlam . The venue also hosted the NFL Pro Bowl in 2022 and Super Bowl LVIII in 2024. Allegiant Stadium is committed to giving back to the community through numerous diversity, inclusion, and community outreach initiatives.
Job Summary
The Facility Operations Coordinator is responsible for all day-to-day administrative tasks, employee scheduling, coordination of inspections, work orders, inventory management, trainings , and third party-service for the Operations and Maintenance Teams. This position will work closely with staff to provide detailed administrative support in order to ensure a friendly, safe environment at all events and assist with planning and cost estimates.
Essential Function
Responsible for developing, implementing, and overseeing all administrative functions for Operations and Maintenance departments: data entry, processing purchase orders, inventory, tracking event data, processing data reports, track and maintain budgets, draft and distribute department communications, coordinate/track department trainings, manage all e-mails, phone inquiries and mail correspondence, order supplies, and manage and organize the department files, documents, and records
Main administrator of ABI for Operations and Maintenance departments . Schedule all PT staff; for conversions and facility maintenance in ABI. Oversee and manage payroll entries, whips, and weekly system updates for our part time staff members . Partner with HR to provide appropriate documents for violations of attendance policies. Track and document callouts for staff . Assist with hiring and recruiting as assigned
Main administrator of maintenance management system for Altum - CMMS system . Responsible for training staff on work order system
Manage service agreements for additional maintenance and ensures adherence to specifications
Coordinate third party service providers by enforcing the agreed upon scope of services within the various signed service agreements
Maintain inventory control program under the direction of the Operation Director
Maintains checklists, organizes data and completes reports as assigned
Projects as required by VP, Operations
Required Qualifications (Job Knowledge, Skills, and Education):
A minimum education level of: High School Diploma or its equivalency
A minimum of 3 - 5 years of related work experience in facilities management
Experience in coordinating, communicating, amongst multiple teams of large-scale entertainment venues.
Ability to establish and maintaining effective working relationships with managers, supervisors, employees, patrons, clients, service providers and corporate sponsors.
Proficient with Microsoft Office Suite (Outlook, Word, Excel); and ability to learn all required business systems.
Ability to prioritize and to handle multiple projects simultaneously while meeting tight deadlines.
Good written, verbal and interpersonal skills required; ability to interact with all levels.
Professional presentation, appearance and work ethic.
Ability to obtain and maintain forklift certification; ability to operate a forklift
Ability to work flexible schedule including nights, weekends, and holidays
Ability to work indoors and outdoors, as well as in various weather climates
P referred Qualifications (if applicable):
ASM Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. ASM Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.