Senior Research Administrator

Apply for Job Job ID 51275Location Chicago, IllinoisAdd to Favorite Jobs Email this Job

Department:

MED-Cancer CenterSalary/Grade:

EXS/9

Job Summary:Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.Specific Responsibilities:ComplexityTypically administers multiple research projects such as:Complex multi-PI or multi-unit proposals, grants &/or contractsResearch portfolio for a more complex small to mid-sized unitNIH U-approximately $500K+/yr. over multiple yrs.NIH P-approximately $500K+/yr. over multiple yrs.NIH T-approximately $100-$200K+/yr. over multiple yrs.DOD and industry awardsCenter or program grantsProposals with cost sharingFixed-price contractsNon-funded negotiations such as NDAs, user agreementsPre-AwardManages pre-award administration of grants and &/or contracts.Coordinates proposal submission.Coordinates budget and justification preparation.Completes sponsor and university proposal forms.Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.Creatively and proactively evaluates and resolves problems and makes decisions.Post-AwardCoordinates post-award activities.Monitors execution of all financial transactions in research portfolio.Forecasts & provides information for reports on financial status of projects.Manages day-to-day financial functions.Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.Completes expenditure reviews.Reconciles monthly payroll entries.Verifies & processes cost share entries.Prepares & submits invoices to sponsors.Identifies program income issues.Proposes resolutions to overdrafts.Prepares interim & final financial reports.Facilitates account close out activities.Participates in efforts to improve research administration including serving on university committees related to research administration.FinancialOversees unit's entire sponsored project portfolio.Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.Provides information to senior management that is used for department budgeting purposes.Human ResourcesManages & integrates all departmental staff efforts for grant &/or contract administration.Provides research administration training.Develops staff.Mentors other administrative staff in research administration.Serves as the primary resource for research administration guidance.ComplianceEnsures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.Recommends changes to improve programs, policy &/or practice.Resolves compliance problems & issues working in conjunction with faculty.SupervisionProvides direct supervision to research support staff.Assigns & reviews staff work.Performs other duties as assigned.SupervisionProvides direct supervision to research support staff.Assigns & reviews staff work.Performs other duties as assigned.Minimum Qualifications: (Education, experience, and any other certifications or clearances)Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.A minimum of 5 years' experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.Minimum Competencies: (Skills, knowledge, and abilities.)Organization, time management, detail orientedMulti-tasking, communicationSelf-starter, diplomatic, pro-active, manage stressManaging peopleProvide leadership by cooperatively anticipating, coordinating, strategizingTarget hiring range for this position will be between $78,482-$98,102 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at

https://www.northwestern.edu/hr/benefits/index.html

to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at

https://www.northwestern.edu/hr/benefits/work-life/index.html

to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at

https://www.northwestern.edu/hr/learning/index.html

to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on

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