Voucher Examiner

Summary Independently reviews, examines and processes all invoices/vouchers on a continual basis. These documents must comply with the constraints of the VA and Treasury Department regulations and criteria that are referenced in, but not limited to Financial Policy and procedures. The Voucher Examiner has been delegated the authority and responsibility to function under the Voucher Examination Section and Payment Certification System. Responsibilities Duties consist of the following, but are not limited to: Has the responsibility of a full range of all invoices/vouchers that are assigned to Bay Pines VA Healthcare System Station 516 and is independently accountable to examine, classify and verify for validity. Invoices/vouchers are being submitted for payment for goods received, contract services, one-time services, employee requests for reimbursement and any other services provided to or by the Government. Researches, interprets and verifies which authorizing payment document will be affected. Conducts an analysis for accuracy, mathematical errors and adequacy of invoice/voucher based on compliance and regulations and standard operating policy. Performs follow up on all outstanding aged invoices that appear on the all pending invoice. Ensures certification and review is completed by the COR (Contracting Officer Representative). Reviews numerous different unrelated systems, such as Financial Management System (FMS), Integrated Funds Distribution Control Point Activity Accounting and Procurement System (IFCAP), Veterans Information Systems Technology Architecture (VISTA), Invoice Payment Processing System (IPPS), Microsoft Office (Outlook, Word, Excel and Internet Explorer) to ensure that the invoice/voucher has not been processed for payment already. Maintains, analyzes and completes daily reports for the preparation of accurate and timely payments, certification review, funding, and any other issues that prevents payment errors. Knowledge of treasury laws and regulation, manual, handbook, directive and decisions as they are related to the applicable disbursement of fund. Reviews all vendor, government, and 3rd party checks that have been received and or cannot be identified through the Agent Cashier office. Analyzes daily reports and various financial systems such as Financial Management System (FMS), Integrated Funds Distribution Control Point Activity Accounting and Procurement System (IFCAP), Veterans Information Systems Technology Architecture (VISTA), Invoice Payment Processing System (IPPS), to determine the origination of the returned/canceled check. Makes payment of all vouchers for which cash payment is authorized and cashes treasury checks and certain other negotiable instruments for hospitalized beneficiaries. Makes cash payments for: mileage allowance to beneficiaries; and any other authorized expenditures. Responsible for issuance of third-party drafts in lieu of cash when feasible. Has personal financial accountability for any monetary loss to the Government resulting from the performance of his or her duties. Possesses an extensive knowledge of regulations to determine if they are correct and proper for payment. Each voucher must be examined to determine if ( 1) it is proper for cash payment; (2) the fund or appropriation involved is accurate; (3) the amount of payment is proper; (4) the authority for making the payment is noted; (5) the approving official has signed (where necessary); and (6) it bears signature of person receiving the money. Handles collections from various sources like; first party, patient's funds, Means Test, pharmacy copayments, and other collections, debts to the U.S. Government. Determines that all collections are (1) genuine and negotiable; (2) that they are deposited to the correct appropriation or fund; and (3) that they conform to Government requirements. Processes and pays Beneficial Travel claims created in the Bene Travel Data Base which is a national data base. Assists with training alternate cashiers in the efficient operation of all duties of Agent Cashier so that the services of Agent Cashier may be performed in an efficient manner during his/her absence. Full range of invoice/vouchers and is independently accountable to examine, classify and verify for validity. These invoices/vouchers are various requests for settling a debt owed by the US Federal Government or benefits owed to the Veteran. Work Schedule: Monday-Friday, 7:30a.m - 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Voucher Examiner/PD11097A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Processing invoices and vouchers for payment; Conducting an analysis for accuracy, mathematical errors and adequacy of invoices and vouchers; Utilizing various automated systems to verify the status of payment; Analyzing and completing daily reports to prevent payment errors; Making payments of all vouchers and handling collections from various sources; and Possessing extensive knowledge of treasury laws and regulations related to the applicable disbursement of funds. You will be rated on the following Competencies for this position: Critical Thinking Customer Service (Clerical/Technical) Mathematical Reasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.