SIU Medicine
Administrative Assistant (0171)
SIU Medicine, Springfield, Illinois, us, 62777
DescriptionUnder general direction, the Administrative Assistant manages, performs and coordinates highly specialized and essential administrative activities for of the OCM Quality Integration Section in accordance with policies and standards of performance.Examples of Duties25 %Provides executive and administrative support functions to Quality Integration leadership and staff on multiple administrative and organizational matters. Maintains an overview of section responsibilities and deadlines and updates and evaluates as necessary. This includes, as appropriate or directed, providing information and/or explanations that require an understanding of the organization and related policies and procedures. Coordinates special projects and events for OCM executive and leadership staff. Coordinates multiple programs.
20%Reviews, evaluates, develops, and interprets University and departmental policies and operational procedures. With input from OCM Executive Director and leadership staff, answers complex inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures. Drafts multi-source communications for the Deputy Director of Quality Integration and develops and distributes as directed.
15%Investigates, plans, organizes, interprets, and analyzes various sources of information in support of administrative reports and University and/or departmental business operations. Conducts research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units. Gathers and maintains statistical data for administrative reports, clinic utilization statistics, utilization reviews. Provides comprehensive and timely reports and detailed analysis for administrative use.10% Provides support to Quality Integration staff through the efficient coordination of activities, projects and meetings, including the maintenance of schedules, and the identification and preparation of necessary materials required for each meeting and/or project. Meetings often require the coordination of multiple executive and administrative staff across all SIU campuses and with other state agencies, identifies and reserves appropriate meeting facility and equipment needs, catering, room and equipment set up, registration/notification for events, tracking registration, purchasing supplies,updating handouts, making copies, etc.
10%Produces documents which may be proprietary or highly sensitive and confidential in acceptable draft and/or final form from written copy or minutes taken by incumbent. Documents may include, but not be limited to, travel, documents pertaining to human resources activities, reports, correspondence onbehalf of Quality Integration leadership and staff.5%Manages and controls confidential documents including but not limited to institutional and partnership documents. Participates in the analysis, design, and implementation of office information and record systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit.
5%Serves as a liaison providing authoritative information, assistance, and advice to departments, various constituencies, stakeholders, and individuals at all levels (including national, state, regional, community, and campus levels) and acts as a representative for the Deputy Director of Quality Integration , as requested, which includes sitting on various committees and/or attending professional conferences
5% Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit; develops and trains OCM staff and partners on ethical, compassionate and none non-judgmental aspects and techniques needed in the performance ofservices
5%Performs other related duties as assignedQualificationsMinimum Acceptable Qualifications
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
High school graduation or equivalentAny one or any combination totaling five (5) years (60 months) from the following categories:
college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)90 semester hours equals two (2) years (24 months)120 semester hours or a Bachelor's degree equals three (3) years (36 months)Master's degree or higher equals four (4) years (48 months)
progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
Supplemental InformationIf you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education,
patient care,
research and service to the community.
The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.Pre-employment background screenings required.
20%Reviews, evaluates, develops, and interprets University and departmental policies and operational procedures. With input from OCM Executive Director and leadership staff, answers complex inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures. Drafts multi-source communications for the Deputy Director of Quality Integration and develops and distributes as directed.
15%Investigates, plans, organizes, interprets, and analyzes various sources of information in support of administrative reports and University and/or departmental business operations. Conducts research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units. Gathers and maintains statistical data for administrative reports, clinic utilization statistics, utilization reviews. Provides comprehensive and timely reports and detailed analysis for administrative use.10% Provides support to Quality Integration staff through the efficient coordination of activities, projects and meetings, including the maintenance of schedules, and the identification and preparation of necessary materials required for each meeting and/or project. Meetings often require the coordination of multiple executive and administrative staff across all SIU campuses and with other state agencies, identifies and reserves appropriate meeting facility and equipment needs, catering, room and equipment set up, registration/notification for events, tracking registration, purchasing supplies,updating handouts, making copies, etc.
10%Produces documents which may be proprietary or highly sensitive and confidential in acceptable draft and/or final form from written copy or minutes taken by incumbent. Documents may include, but not be limited to, travel, documents pertaining to human resources activities, reports, correspondence onbehalf of Quality Integration leadership and staff.5%Manages and controls confidential documents including but not limited to institutional and partnership documents. Participates in the analysis, design, and implementation of office information and record systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit.
5%Serves as a liaison providing authoritative information, assistance, and advice to departments, various constituencies, stakeholders, and individuals at all levels (including national, state, regional, community, and campus levels) and acts as a representative for the Deputy Director of Quality Integration , as requested, which includes sitting on various committees and/or attending professional conferences
5% Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit; develops and trains OCM staff and partners on ethical, compassionate and none non-judgmental aspects and techniques needed in the performance ofservices
5%Performs other related duties as assignedQualificationsMinimum Acceptable Qualifications
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
High school graduation or equivalentAny one or any combination totaling five (5) years (60 months) from the following categories:
college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)90 semester hours equals two (2) years (24 months)120 semester hours or a Bachelor's degree equals three (3) years (36 months)Master's degree or higher equals four (4) years (48 months)
progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
Supplemental InformationIf you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education,
patient care,
research and service to the community.
The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.Pre-employment background screenings required.