University of Minnesota
Program/Project Specialist (1897) - Division of Transplantation
University of Minnesota, Saint Paul, Minnesota, United States, 55130
Apply for Job Job ID 365108Location Twin CitiesJob Family LR-ClericalFull/Part Time Full-TimeRegular/Temporary RegularJob Code 1897Employee Class AFSCME Unit 6 - ClericalAdd to Favorite Jobs Email this JobAbout the Job
Program/Project Specialist (1897)Department of Surgery - Division of Transplantation
About the JobThe Division of Transplantation within the Department of Surgery at the U of MN Medical School is looking for a Program/Project Specialist to join the administrative team. Our Division's administrative team includes the Division Administrator, the Administrative Associate, and 2 x Program/Project Specialists. The primary function of this position is to provide direct administrative support to the faculty of the Solid Organ Transplant Division in the Department of Surgery. In addition, this role will work as part of a team with other administrative staff to plan and organize events & projects, maintain administrative processes, and schedule surgeries & assist in coordinating patient care.
The successful candidate will have excellent communication skills (written, verbal, etc.), a strong ability to prioritize work, exceptional attention to detail and follow-through, strong critical thinking skills and judgment, a strong and proactive customer service orientation, and the ability to work both autonomously and as part of a team. If you're looking for a fun, challenging, fast-paced and rewarding job, please consider applying!
This position does have the flexibility to be hybrid. The salary range for this role, determined by the AFSCME 3800 Clerical Unit 6 contract is $24.07-$35.41 per hour. A wage offer will be determined based on experience, qualifications & internal equity. We will begin reviewing applications on October 21st and will prioritize those applicants for initial interviews.
Don't hesitate to reach out to Stephanie Taylor to learn more about what this job entails: taylo574@umn.edu
The Program/Project Specialist in the Division of Transplantation is supervised by the Division Administrator. Specific duties of this position include:
Administrative Support for Faculty (70%):* Manage a high volume of emails and requests with complex requirements ensuring accurate and efficient time management in a dynamic environment. (Applications used: Google Suite)* Schedule meetings and manage academic and clinical calendars; anticipate and resolve conflicts as they arise; use discretion to make decisions on which meetings are required and optional. (Applications used: Google Calendar, Qgenda, Epic).* Process timely reimbursements for dues, fees, and travel as well as monitor and track finances. (Applications used: EFS/PeopleSoft, ChromeRiver)* Routinely maintain research documents such as Curriculum Vitae, NIH Biosketches, NIH other support documents, etc. (Applications used: word processing system, Works).* Format and submit manuscripts and abstracts to academic journals as well as conferences. (Applications used: word processing system, reference managers).* Organize travel and speaking engagements for faculty and other staff as assigned.
Surgery Scheduling & Coordinating Patient Care (15%):* Collaborate with the MHealth Fairview clinical transplant office and others across the matrixed MHealth enterprise to assist in coordinating patient care, scheduling surgical procedures, etc.
Special Events & Projects (10%):* Act with independence and authority to create timelines, monitor workflow from development to completion. Develop and maintain administrative systems such as databases and filing systems.* Help to organize speaking engagements, conference attendance and other travel for visiting professors and guests of the transplant division.
Other duties as assigned and as they arise (5%)
Qualifications
All required qualifications must be included in the application materialsRequired Qualifications:High School Diploma/GED and 5 years of related experience to include project management. Coursework in a related field may substitute for some years of experience.Experience providing direct administrative support to high level professionals, leaders, or executives in a medical or other highly specialized setting.Proficient in electronic calendaring, email and scheduling applications.Intermediate level knowledge of Microsoft Office and other common office applications
Preferred Qualifications:Prior University of MN work experience with knowledge of the Medical School and University policies and procedures.Familiarity with higher education administrative, academic, and research practices.Interested in academic medicine and working with surgeons, patients and allied health professionals.Ability to multitask, manage competing priorities and independently problem solve.Experience with University & Medical School applications including, but not limited to Google Suites, Enterprise Financial System/Peoplesoft, QGenda Scheduling, EPIC, Microsoft Office.
About the Department
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.To learn more about the Department of Surgery, please visit: https://med.umn.edu/surgery
Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Program/Project Specialist (1897)Department of Surgery - Division of Transplantation
About the JobThe Division of Transplantation within the Department of Surgery at the U of MN Medical School is looking for a Program/Project Specialist to join the administrative team. Our Division's administrative team includes the Division Administrator, the Administrative Associate, and 2 x Program/Project Specialists. The primary function of this position is to provide direct administrative support to the faculty of the Solid Organ Transplant Division in the Department of Surgery. In addition, this role will work as part of a team with other administrative staff to plan and organize events & projects, maintain administrative processes, and schedule surgeries & assist in coordinating patient care.
The successful candidate will have excellent communication skills (written, verbal, etc.), a strong ability to prioritize work, exceptional attention to detail and follow-through, strong critical thinking skills and judgment, a strong and proactive customer service orientation, and the ability to work both autonomously and as part of a team. If you're looking for a fun, challenging, fast-paced and rewarding job, please consider applying!
This position does have the flexibility to be hybrid. The salary range for this role, determined by the AFSCME 3800 Clerical Unit 6 contract is $24.07-$35.41 per hour. A wage offer will be determined based on experience, qualifications & internal equity. We will begin reviewing applications on October 21st and will prioritize those applicants for initial interviews.
Don't hesitate to reach out to Stephanie Taylor to learn more about what this job entails: taylo574@umn.edu
The Program/Project Specialist in the Division of Transplantation is supervised by the Division Administrator. Specific duties of this position include:
Administrative Support for Faculty (70%):* Manage a high volume of emails and requests with complex requirements ensuring accurate and efficient time management in a dynamic environment. (Applications used: Google Suite)* Schedule meetings and manage academic and clinical calendars; anticipate and resolve conflicts as they arise; use discretion to make decisions on which meetings are required and optional. (Applications used: Google Calendar, Qgenda, Epic).* Process timely reimbursements for dues, fees, and travel as well as monitor and track finances. (Applications used: EFS/PeopleSoft, ChromeRiver)* Routinely maintain research documents such as Curriculum Vitae, NIH Biosketches, NIH other support documents, etc. (Applications used: word processing system, Works).* Format and submit manuscripts and abstracts to academic journals as well as conferences. (Applications used: word processing system, reference managers).* Organize travel and speaking engagements for faculty and other staff as assigned.
Surgery Scheduling & Coordinating Patient Care (15%):* Collaborate with the MHealth Fairview clinical transplant office and others across the matrixed MHealth enterprise to assist in coordinating patient care, scheduling surgical procedures, etc.
Special Events & Projects (10%):* Act with independence and authority to create timelines, monitor workflow from development to completion. Develop and maintain administrative systems such as databases and filing systems.* Help to organize speaking engagements, conference attendance and other travel for visiting professors and guests of the transplant division.
Other duties as assigned and as they arise (5%)
Qualifications
All required qualifications must be included in the application materialsRequired Qualifications:High School Diploma/GED and 5 years of related experience to include project management. Coursework in a related field may substitute for some years of experience.Experience providing direct administrative support to high level professionals, leaders, or executives in a medical or other highly specialized setting.Proficient in electronic calendaring, email and scheduling applications.Intermediate level knowledge of Microsoft Office and other common office applications
Preferred Qualifications:Prior University of MN work experience with knowledge of the Medical School and University policies and procedures.Familiarity with higher education administrative, academic, and research practices.Interested in academic medicine and working with surgeons, patients and allied health professionals.Ability to multitask, manage competing priorities and independently problem solve.Experience with University & Medical School applications including, but not limited to Google Suites, Enterprise Financial System/Peoplesoft, QGenda Scheduling, EPIC, Microsoft Office.
About the Department
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.To learn more about the Department of Surgery, please visit: https://med.umn.edu/surgery
Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).