Satellite Support Coordinator

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) . The University of Miami Health System has an exciting opportunity for a full time Satellite Support Coordinator to work at Sylvester Cancer Center in Deerfield. The incumbent takes a lead role in ensuring that operational supplies are purchased , r eceived, inspected, distributed, and stored in the applicable facility locations . Coordinating liaison for facilities related management and contracted vendors. In addition, the incumbent oversees and trains junior staff to ensure compliance with applicable quality standards. This position supports SCCC/UMHC and CHDS clinics. CORE JOB FUNCTIONS Serve as department main point of contact when Manager is not available, performing administrative tasks and collaborating with clinical leadership to make decisions. Serves as a resource to the Director and Office Manager related to building maintenance and property needs. Reports any broken or damaged equipment so that repairs may be made. Maintain a log of all work orders submitted for follow-up with Facilities Manager on a regular basis. Submit surplus work orders, as needed. Conducts regular rounds/inspections for life safety and preventive maintenance. Communicate any issues or potential violations to satellite Director and safety officer. Responsible for assuring that all work areas and storage areas are maintained in a safe and proper appearance. Support onsite regulatory inspection visits/Joint Commission and HIPAA. Serve as liaison to the satellite safety officer for regulatory compliance. Purchases office supplies, kitchen supplies, and coffee supplies. Maintain accurate inventory of supplies. Orders linen to guarantee delivery of clean linen weekly. Communicate with the departments regarding any change in movement of products, such as overstocking of items or slow-moving items. Maintains all order related documentation and tracking information. Assures that the supplies are charged to the appropriate department. Reviews product use and coordinates ordering. Works with other departments to resolve inventory and supply orders issues, ensure timely deliveries, communicate backorders, and address stop shipments or credit holds. Responsible for ensuring an accurate inventory and managing storeroom. Facilitates distribution of operational supplies to various departments. Develops and maintains effective relationships with key clinical leaders regarding supply related initiatives and inventory management. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: High School diploma or equivalent Experience: Minimum 3 year of relevant experience Knowledge, Skills and Attitudes: Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Commitment to the Universitys core values. General knowledge of office procedures and operations. Skill in data entry with minimal errors. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H3