Air Liquide
Administrative Assistant
Air Liquide, San Antonio, Texas, United States, 78208
Air Liquide Large Industries provides our customers with industrial gas and energy solutions that are vital to their own industrial production. We own and operate over 2,000 miles of industrial gas pipelines in the U.S. supplying mainly oxygen, nitrogen, hydrogen and syngas in large quantities from multiple production sources to major customers in the chemicals, petrochemicals, refining and steel industries. Our pipeline operations and industrial gas production facilities are closely monitored 24/7 within our leading-edge operations control center located in Houston, Texas. Our operations control group monitors over 89,000 data points and assists with product supply and coordination. We are constantly optimizing our supply network to provide high reliability and energy efficiencies allowing Air Liquide to adjust supply needs more quickly and effectively enabling growth to our customers.
How will you CONTRIBUTE and GROW?
Provide day to day administrative support to the Central Basin leadership team as well as the operations and maintenance teams Provides administrative support to the Plant and Basin Managers
Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
Processes daily paperwork/reports as required
Reviews/files production records
Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials)
Tracks employee training sessions and monthly safety meetings
Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
Ensures all facility licenses and permits are current
Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
Maintains office equipment and supplies
Keeps track, inputs data on bulk products received on a daily basis
Helps prepare annual state and federal compliance reports
Oversee shipping and receiving records, procedures, regulations, tracking
Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
Other duties and/or special projects as assigned by Plant and Basin Managers
____________________
Are you a MATCH?
High School diploma or GED required
5+ years experience as an administrative assistant
Proficiency in Google Workspace
Ability to enter data efficiently, timely and correctly in order to meet deadlines
Good planning and organizational skills
Ability to professionally interact with business contacts both inside & outside of the company
Strong verbal, listening, and written communications skills
Attention to detail and a high level of accuracy and confidentiality
Strong time management and multitasking skills
Ability to work independently or as a team player
Knowledge of systems such as Oracle and Maximo will be an asset
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
How will you CONTRIBUTE and GROW?
Provide day to day administrative support to the Central Basin leadership team as well as the operations and maintenance teams Provides administrative support to the Plant and Basin Managers
Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
Processes daily paperwork/reports as required
Reviews/files production records
Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials)
Tracks employee training sessions and monthly safety meetings
Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
Ensures all facility licenses and permits are current
Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
Maintains office equipment and supplies
Keeps track, inputs data on bulk products received on a daily basis
Helps prepare annual state and federal compliance reports
Oversee shipping and receiving records, procedures, regulations, tracking
Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
Other duties and/or special projects as assigned by Plant and Basin Managers
____________________
Are you a MATCH?
High School diploma or GED required
5+ years experience as an administrative assistant
Proficiency in Google Workspace
Ability to enter data efficiently, timely and correctly in order to meet deadlines
Good planning and organizational skills
Ability to professionally interact with business contacts both inside & outside of the company
Strong verbal, listening, and written communications skills
Attention to detail and a high level of accuracy and confidentiality
Strong time management and multitasking skills
Ability to work independently or as a team player
Knowledge of systems such as Oracle and Maximo will be an asset
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.