Supervisor Purchasing Agent

Summary This position serves as a Supervisory Purchasing Agent for the Logistics Service within the Tennessee Health Care System and supported catchment area. Responsibilities Duties include, but not be limited to the following: Distributing the balance of workload among employees in accordance with established workflow responsibilities, day-to-day modifying workload to staffing levels, to assure timely completion of workload, assure each employee has enough work to keep busy and balanced workload. Keeps in touch with the status and progress of work. Reviews Delayed Order Report (DOR) daily. Make day-to-day adjustments to ensure orders are prioritized and acted upon within acceptable parameters set by VACO. Promptly apprises supervisor of problems and backlogs of consults. Provides estimates and reports on expected time of completion of work, maintains records of daily DOR. Instructs employees on specific tasks and job techniques. Provides written instructions, on-line references and materials, and supplies. Provide on the job training to new employees in accordance with established procedures and processes. Documents employee orientation, training and competencies. Maintains a thorough and current knowledge of all applications, VHA directives, policies, procedures, etc. Obtains information or decisions from supervisor on problems that occur. Checks purchasing agent's work in progress and reviews completed work to see if work is compliant with service line expectations. Amends or rejects work not meeting established standards, reports reoccurring failures to complete work per policy to supervisor. Refers to supervisor any questions or matters not covered by standard operating procedures and problems meeting performance standards. Approve annual and sick leave for purchasing staff. Informs supervisor of any needs regarding facility management such as seating, ventilation, lighting, safety, etc. Inform employees of available services and employee activities. Reports to supervisor on the employee performance and progress, training needs and behavioral problems. Provides information to supervisor as requested concerning promotions, reassignments, recognition of outstanding performance and personnel needs. Will advise, counsel and/or instruct subordinates on work and administrative matters pertaining to day-to-day operations of the administrative section of the Service. Takes disciplinary action as necessary or recommends it to next level supervisor, Service Chief of Assistant Service Chief. Checks on progress of work requiring review, reviews completed work to assure supervisors instructions are met. Adjusts staffing levels or work procedures within their organizational unit to accommodate resources allocations made at higher levels. Oversee the development of technical data, estimates, statistics, suggestions and other information useful to higher level managers in determining which goals and objectives to emphasize. Assigns work to subordinates based on the capabilities of the employee, the priorities assigned to the task, and the availability of the staff to accomplish the work. Will evaluate the work performance of subordinates to insure they are completing their work according to the current established policies, directives, regulations, and performance measures. Work Schedule: Full-Time, Monday - Friday, 7:00AM - 3:30PM Telework: Adhoc Virtual: This is not a virtual position. Position Description/PD#: Supervisor Purchasing Agent/PD709550 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience planning and coordinating work to be accomplished by other staff; establishing priorities for a department; overseeing the procurement of supplies and services to meet the purchase, rental, or lease needs of an organization; training new employees and answering questions on purchasing/procurement procedures, policies, etc.; purchasing various equipment, supplies, and services through the use of a purchase card; working with medical staff to determine procurement needs and priorities; resolving problems and providing guidance to others in support of procurement programs and operations; and making recommendations on improvement of work production and quality of work. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Decision Making Manages and Organizes Information Manages Human Resources Manages Resources Reasoning (Clerical/Technical) Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Requires some physical effort such as standing, sitting, walking, or bending. May be required to handle received stock and assist with stocking supplies. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.