Tanner Health System
HRIS Specialist and Team Lead - Human Resources
Tanner Health System, Carrollton, Georgia, us, 30112
The HRIS Specialist and Team Lead performs a variety of duties including collecting, organizing, and maintaining important data and reporting based on specific needs within the organization. Assist in the implementation, maintenance, and troubleshooting of the HRIS System and its interactions with other systems. The individual functions as a lead with various task when the Manager is unavailable.
Required Knowledge & Skills
Education: Bachelor's Degree
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*NONE REQUIRED
Qualifications
*5 years of related experience in lieu of Bachelor's degree.
*Intermediate experience working with Microsoft Excel, PowerPoint and Word.
*Must possess strong organizational, multi-tasking, and prioritizing skills.
*Must possess strong critical thinking, sound judgement and decision-making skills.
*Professional level of confidentiality in handling employee information.
*Excellent communication skills, both written and verbal.
*Must be accurate and thorough.
*Presentation preparation and public speaking skills required.
*Ability to work independently and take initiative.
*Excellent technical support skills.
*Understanding of information systems with an understanding of at least one HRIS product including time tracking and maintenance. Experience with ADP a plus.
Statement Of Employment Philosophy
Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.
Functions
Area of Responsibilities
*Provides HRIS support including research and troubleshooting HR-related process workflows and issues and responding to ADP Help inquiries. Makes recommendations for process improvements and system enhancements.
*Serves as a consultant to employees, timekeepers and managers regarding HRIS functions including Advanced Scheduler, Time, and HR-related payroll functions. Performs timecard audits and HRIS system audit reconciliation, and provides assistance to Managers and Timekeepers for time and attendance issues.
*Develops and delivers training to employees, timekeepers and managers on payroll-related HR topics and Vantage training.
*Creates, generates and maintains effective HR reporting to meet regulatory obligations and facilitate strategic workforce planning and other organizational goals. Delivers daily, weekly, monthly reporting and responds to ad hoc requests. (EEO1, D&O applications, Press Ganey demographics file, AHQ, etc.) Completes data bridges for pay adjustments, pay for performance increase, multi license nurse reporting, ABBR, STD, LTD, and monitors Evercheck, Quickcharge, and Healthstream interfaces.
*Performs duties to maintain confidentiality and integrity of HR data. Administers HRIS security functions including registration codes and password resets. Completes time setup of employee groups, jobs and organizational maps.
*Maintains working knowledge of HR and payroll-related laws and regulations.
*Provides assistance and supports the Human Resources team on projects as directed.
*Assists with regulatory activities, i.e. The Joint Commission, State Surveys, CAP surveys to include continual readiness preparation activities.
*Serves as a Team lead.
*Leads the acquisitions process for the HRIS system ensuring that all paperwork, license certifications, onboarding documents are completed in a timely manner prior to go-live and assistance with setting all staff up with proper access to the HRIS system.
Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Required Knowledge & Skills
Education: Bachelor's Degree
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*NONE REQUIRED
Qualifications
*5 years of related experience in lieu of Bachelors degree.
*Intermediate experience working with Microsoft Excel, PowerPoint and Word.
*Must possess strong organizational, multi-tasking, and prioritizing skills.
*Must possess strong critical thinking, sound judgement and decision making skills.
*Professional level of confidentiality in handling employee information.
*Excellent communication skills, both written and verbal.
*Must be accurate and thorough.
*Presentation preparation and public speaking skills required.
*Ability to work independently and take initiative.
*Excellent technical support skills.
*Understanding of information systems with an understanding of at least one HRIS product including time tracking and maintenance. Experience with ADP a plus.
Definitions
The HRIS Specialist and Team Lead performs a variety of duties including collecting, organizing, and maintaining important data and reporting based on specific needs within the organization. Assist in the implementation, maintenance, and troubleshooting of the HRIS System and its interactions with other systems. The individual functions as a lead with various task when the Manager is unavailable.
Position Responsibilities
Contact with Others: Requires frequent contact with many persons at different levels inside and outside of the organization to carry out organization policies and programs and obtain willing acceptance, consent, or action.
Effect of Error: Probable errors not easily detected and may adversely affect external as well as internal relationships and may result in major expenditures for equipment, materials, or procedures detrimental to the patient's welfare or the organization's interest. Work is subject to general review only and requires considerable accuracy and responsibility. Continually works with reports, records, plans, and programs of a major functional area of the organization where integrity is required to safeguard the organization's position. Duties may involve the preparation of data on which the administration bases important decisions and are highly confidential.
People Management Responsibilities
Supervisory Responsibility: Staff position which affects the caliber of supervision throughout the organization by advising line supervisors on one or more aspects of their responsibility for jobs and people.
Work Environment/Physical Effort
Mental Demands: A wide variety of complex, changing problems, most of which cannot be anticipated, and there is little existing precedent. Requires careful analysis for the effect of solution on other activities and overall coordination in the organization. Accuracy is essential and not subject to further check. Work involves high degree of resourcefulness, independent judgment, initiative, and long-range planning to achieve major functional objectives.
Working Conditions: Generally pleasant working conditions/normal office environment.
Working Conditions Aspects for Immunizations
Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): No
Directly works with Patients less than 12 months of age: No
Physical Effort: Light physical effort - Much of work done while sitting but with more than normal standing or walking. Handles light materials intermittently. Office or laboratory work requiring more than normal visual effort.
Physical Aspects
Bending: Not required
Typing: Frequent = 34% - 66% of the time
Manual Dexterity -- picking, pinching with fingers etc.: Not required
Feeling (Touch) -- determining temperature, texture, by touching: Not required
Hearing: Frequent = 34% - 66% of the time
Reaching -- above shoulder: Occasional = 1% - 33% of the time
Reaching -- below shoulder: Occasional = 1% - 33% of the time
Visual: Constant = 67% - 100% of the time.
Color Vision: Frequent = 34% - 66% of the time
Speaking: Frequent = 34% - 66% of the time
Standing: Not required
Balancing: Not required
Walking: Occasional = 1% - 33% of the time
Crawling: Not required
Running - in response to an emergency: Not required
Lifting up to 25 lbs.: Occasional = 1% - 33% of the time
Lifting 25 to 60 lbs.: Not required
Lifting over 60 lbs.: Not required
Handling -- seizing, holding, grasping: Occasional = 1% - 33% of the time
Carrying: Occasional = 1% - 33% of the time
Climbing: Not required
Kneeling: Occasional = 1% - 33% of the time
Squatting: Occasional = 1% - 33% of the time
Tasting: Not required
Smelling: Not required
Driving -- Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Not required
Driving -- Class C vehicles: Not required
Driving -- CDL class vehicles: Not required
N95 Respirator usage (PPE): Not required
Hazmat suit usage (PPE): Not required
Pushing/Pulling -- up to 25 lbs.: Occasional = 1% - 33% of the time
Pushing/Pulling -- 25 to 60 lbs.: Not required
Pushing/Pulling -- over 60 lbs. : Not required
Required Knowledge & Skills
Education: Bachelor's Degree
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*NONE REQUIRED
Qualifications
*5 years of related experience in lieu of Bachelor's degree.
*Intermediate experience working with Microsoft Excel, PowerPoint and Word.
*Must possess strong organizational, multi-tasking, and prioritizing skills.
*Must possess strong critical thinking, sound judgement and decision-making skills.
*Professional level of confidentiality in handling employee information.
*Excellent communication skills, both written and verbal.
*Must be accurate and thorough.
*Presentation preparation and public speaking skills required.
*Ability to work independently and take initiative.
*Excellent technical support skills.
*Understanding of information systems with an understanding of at least one HRIS product including time tracking and maintenance. Experience with ADP a plus.
Statement Of Employment Philosophy
Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.
Functions
Area of Responsibilities
*Provides HRIS support including research and troubleshooting HR-related process workflows and issues and responding to ADP Help inquiries. Makes recommendations for process improvements and system enhancements.
*Serves as a consultant to employees, timekeepers and managers regarding HRIS functions including Advanced Scheduler, Time, and HR-related payroll functions. Performs timecard audits and HRIS system audit reconciliation, and provides assistance to Managers and Timekeepers for time and attendance issues.
*Develops and delivers training to employees, timekeepers and managers on payroll-related HR topics and Vantage training.
*Creates, generates and maintains effective HR reporting to meet regulatory obligations and facilitate strategic workforce planning and other organizational goals. Delivers daily, weekly, monthly reporting and responds to ad hoc requests. (EEO1, D&O applications, Press Ganey demographics file, AHQ, etc.) Completes data bridges for pay adjustments, pay for performance increase, multi license nurse reporting, ABBR, STD, LTD, and monitors Evercheck, Quickcharge, and Healthstream interfaces.
*Performs duties to maintain confidentiality and integrity of HR data. Administers HRIS security functions including registration codes and password resets. Completes time setup of employee groups, jobs and organizational maps.
*Maintains working knowledge of HR and payroll-related laws and regulations.
*Provides assistance and supports the Human Resources team on projects as directed.
*Assists with regulatory activities, i.e. The Joint Commission, State Surveys, CAP surveys to include continual readiness preparation activities.
*Serves as a Team lead.
*Leads the acquisitions process for the HRIS system ensuring that all paperwork, license certifications, onboarding documents are completed in a timely manner prior to go-live and assistance with setting all staff up with proper access to the HRIS system.
Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Required Knowledge & Skills
Education: Bachelor's Degree
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*NONE REQUIRED
Qualifications
*5 years of related experience in lieu of Bachelors degree.
*Intermediate experience working with Microsoft Excel, PowerPoint and Word.
*Must possess strong organizational, multi-tasking, and prioritizing skills.
*Must possess strong critical thinking, sound judgement and decision making skills.
*Professional level of confidentiality in handling employee information.
*Excellent communication skills, both written and verbal.
*Must be accurate and thorough.
*Presentation preparation and public speaking skills required.
*Ability to work independently and take initiative.
*Excellent technical support skills.
*Understanding of information systems with an understanding of at least one HRIS product including time tracking and maintenance. Experience with ADP a plus.
Definitions
The HRIS Specialist and Team Lead performs a variety of duties including collecting, organizing, and maintaining important data and reporting based on specific needs within the organization. Assist in the implementation, maintenance, and troubleshooting of the HRIS System and its interactions with other systems. The individual functions as a lead with various task when the Manager is unavailable.
Position Responsibilities
Contact with Others: Requires frequent contact with many persons at different levels inside and outside of the organization to carry out organization policies and programs and obtain willing acceptance, consent, or action.
Effect of Error: Probable errors not easily detected and may adversely affect external as well as internal relationships and may result in major expenditures for equipment, materials, or procedures detrimental to the patient's welfare or the organization's interest. Work is subject to general review only and requires considerable accuracy and responsibility. Continually works with reports, records, plans, and programs of a major functional area of the organization where integrity is required to safeguard the organization's position. Duties may involve the preparation of data on which the administration bases important decisions and are highly confidential.
People Management Responsibilities
Supervisory Responsibility: Staff position which affects the caliber of supervision throughout the organization by advising line supervisors on one or more aspects of their responsibility for jobs and people.
Work Environment/Physical Effort
Mental Demands: A wide variety of complex, changing problems, most of which cannot be anticipated, and there is little existing precedent. Requires careful analysis for the effect of solution on other activities and overall coordination in the organization. Accuracy is essential and not subject to further check. Work involves high degree of resourcefulness, independent judgment, initiative, and long-range planning to achieve major functional objectives.
Working Conditions: Generally pleasant working conditions/normal office environment.
Working Conditions Aspects for Immunizations
Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): No
Directly works with Patients less than 12 months of age: No
Physical Effort: Light physical effort - Much of work done while sitting but with more than normal standing or walking. Handles light materials intermittently. Office or laboratory work requiring more than normal visual effort.
Physical Aspects
Bending: Not required
Typing: Frequent = 34% - 66% of the time
Manual Dexterity -- picking, pinching with fingers etc.: Not required
Feeling (Touch) -- determining temperature, texture, by touching: Not required
Hearing: Frequent = 34% - 66% of the time
Reaching -- above shoulder: Occasional = 1% - 33% of the time
Reaching -- below shoulder: Occasional = 1% - 33% of the time
Visual: Constant = 67% - 100% of the time.
Color Vision: Frequent = 34% - 66% of the time
Speaking: Frequent = 34% - 66% of the time
Standing: Not required
Balancing: Not required
Walking: Occasional = 1% - 33% of the time
Crawling: Not required
Running - in response to an emergency: Not required
Lifting up to 25 lbs.: Occasional = 1% - 33% of the time
Lifting 25 to 60 lbs.: Not required
Lifting over 60 lbs.: Not required
Handling -- seizing, holding, grasping: Occasional = 1% - 33% of the time
Carrying: Occasional = 1% - 33% of the time
Climbing: Not required
Kneeling: Occasional = 1% - 33% of the time
Squatting: Occasional = 1% - 33% of the time
Tasting: Not required
Smelling: Not required
Driving -- Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Not required
Driving -- Class C vehicles: Not required
Driving -- CDL class vehicles: Not required
N95 Respirator usage (PPE): Not required
Hazmat suit usage (PPE): Not required
Pushing/Pulling -- up to 25 lbs.: Occasional = 1% - 33% of the time
Pushing/Pulling -- 25 to 60 lbs.: Not required
Pushing/Pulling -- over 60 lbs. : Not required