Staff Accountant

Position Type:
Business/Office/Staff Accountant

Date Posted:
1/3/2025

Location:
Central Administrative Office
Date: January 3, 2025
From: Office of Superintendent
Subject: Vacancy
Position: Staff Accountant - Business Office

Pennsauken Public Schools is an urban/suburban Pre-K to 12th grade school district of approximately 5,000 students located in Camden County, New Jersey.

Nature and Scope of Position:
This position is responsible for general ledger accounting, budgetary reporting, grant accounting and reporting, cash management, reconciling all bank accounts, fixed asset accounting, long-term debt accounting and debt management, banking oversight, and accounts receivable.

Responsibilities:

• Post budget transfers, and post entries to the general and special ledgers.
• Generate, review and analyze all journals, ledgers and balance sheets for completion of the monthly financial reports.
• Prepare bank reconciliations for all bank accounts.
• Assist in the preparation of the monthly Financial Statement.
• Assure the timely processing of school district financial transactions.
• Calculate and record receivables, payables, and prepaids at year-end to ensure financial records are maintained on accrual basis.
• Reconcile accounting records with appropriate journals and ledgers.
• Assist in the preparation and posting of the district's budget.
• General ledger accounting and maintenance in accordance with regulatory requirements.
• Reconciles inter-governmental and intra-governmental fund activity.
• Reconciles payroll expenditures with the general ledger system.
• Reconciles and/or reviews all district bank accounts and ensures agreement with the general ledger.
• Promptly investigates irregularities and recommends corrective measures to protect the district's financial interests.
• Monitors student activity fund accounts, school athletic fund account, food service account, and enterprise fund account activities.
• Coordinates activities with the Treasurer of School monies to ensure accurate and timely reconciliation of the monthly treasurer's report.
• Oversees the district's accounts receivable functions.
• Establishes grant budgets within the accounting system.
• Monitors grant expenditures, ensuring appropriate expenditures are applied to special funds.
• Works closely with administrators to ensure the utilization of grant monies is maximized.
• Assists administrators in preparing original and carryover grant budgets.
• To assist the School Business Administrator/Board Secretary with the implementation and continuing operation of the internal accounting and control program.
• Assists with the preparation of accounts and records for the annual district audit.
• Maintains confidentiality and integrity of all data/information accessed while performing the duties of the position.
• To perform other tasks as assigned by the Business Administrator.

Qualifications:

• Bachelor's degree required from an accredited college/university. Accounting or Finance preferred.
• A minimum of two (2) years of experience in a responsible capacity involving accounting. School district experience preferred.
• Advanced knowledge in use of computer and related software (i.e. Microsoft Office and any accounting related software - SMARTS preferred).
• Ability to multitask effectively and not be easily overwhelmed by a fast pace environment.
• Must be detail oriented, think critically, be organized and have the ability to identify and solve problems.
• Must be able to strictly adhere to maintaining and securing confidential information.

Terms: 12 Month Non-Unit position with benefits.
Terms and Conditions to be determined

Applications are accepted on-line only. To apply, go to www.pennsauken.net and choose employment.

Deadline for Application: Open Until Filled

E.O.E m/f/d/v