Granite Construction
Executive Assisant
Granite Construction, Magnolia, Texas, us, 77353
Building a career at Granite may be the most valuable thing you could do...
Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!
General Summary
This position is responsible for independently managing the administrative functions for the SVP, Corporate Finance and Treasurer including the execution of his/her day to day operations, acting as a liaison to senior management and coordinating special projects to ensure the departments run efficiently. This position may be required to travel to accompany to certain events as needed.
Essential Job Accountabilities Under little to no supervision perform a variety of complex and specialized administrative and office support functions to ensure the daily operations of the office run efficiently and professionally Draft, edit and distribute correspondence for COO and CFO to ensure timely and accurate communications to employees, direct reports, other members of management, and outside stakeholders Prepare and coordinate presentations and briefing material, of a highly confidential nature, for use at Board and Committee meetings, and other management team meetings to ensure accurate and comprehensible reporting Manage the executives' calendars (including travel arrangements) and documents requiring review/approval (including staff timekeeping requirements) Schedule and coordinate, both internal and external, meetings and conferences (including meeting invites, agendas, materials, food/refreshment, meeting minutes) and monitor project progress for the executives' to ensure project deadlines are met Manage and coordinate departmental expenses (including credit card expenses/receipts) to ensure accurate accounting and budgeting Liaison with other members of management and staff regarding all important information. Serve as the point person for all telephone and mail inquiries for the executives' to ensure all matters of significance are brought to their attention and that outstanding customer service is provided to all customers (internal and external) and the public Collaborate with other administrative staff on companywide projects/initiatives and industry association support as needed/assigned Assist executives, managers or other staff with their daily functions to ensure timely signatures on contracts, legal and Board-related documents, etc. to ensure department goals are achieved and all requests are responded to in a timely manner Education
Associates degree or equivalent experience required Bachelor's degree preferred Work Experience
7+ years of increasingly responsible office administrative experience with a min of 3 yrs experience at the executive level Knowledge, Skills, and Abilities
Ability to maintain confidentiality at all times Demonstrated project management skills along with a high level of proficiency with MS Office Suite and the ability to learn new software quickly Strong problem-solving skills, with demonstrated ability to provide creative solutions to real-time challenges with consistent follow through Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills Excellent written and oral communication skills to effectively disseminate information and convey concepts, ideas and information to all levels of employees Ability to set priorities, organize work and work in high production environment while responding quickly and effectively under pressure, changing priorities and tight timelines/deadlines Excellent consultative and communication skills and ability to interface effectively with all levels of employees, management and external customers Team player who can operate effectively within a matrix management environment Ability to work well with all levels of staff as well as external customers Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements/Skills
Comply, understand, and support corporate safety initiatives to ensure a safe work environment Ability and willingness to abide by Granite's Code of Conduct on a daily basis Valid driver's license and ability to drive Travel, some overnight, may be required Must be flexible and available to work evenings and weekends as needed
Our Benefits at a Glance:
Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.
Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
Benefits may vary for positions located outside of the continental United States.
Base Salary Range: $79,150.00 - $118,726.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.
About Granite Construction Incorporated
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click here.
Notice to Staffing Agencies
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.
Granite will not pay a fee to any Agency that does not have such agreement in place.
Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.
Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!
General Summary
This position is responsible for independently managing the administrative functions for the SVP, Corporate Finance and Treasurer including the execution of his/her day to day operations, acting as a liaison to senior management and coordinating special projects to ensure the departments run efficiently. This position may be required to travel to accompany to certain events as needed.
Essential Job Accountabilities Under little to no supervision perform a variety of complex and specialized administrative and office support functions to ensure the daily operations of the office run efficiently and professionally Draft, edit and distribute correspondence for COO and CFO to ensure timely and accurate communications to employees, direct reports, other members of management, and outside stakeholders Prepare and coordinate presentations and briefing material, of a highly confidential nature, for use at Board and Committee meetings, and other management team meetings to ensure accurate and comprehensible reporting Manage the executives' calendars (including travel arrangements) and documents requiring review/approval (including staff timekeeping requirements) Schedule and coordinate, both internal and external, meetings and conferences (including meeting invites, agendas, materials, food/refreshment, meeting minutes) and monitor project progress for the executives' to ensure project deadlines are met Manage and coordinate departmental expenses (including credit card expenses/receipts) to ensure accurate accounting and budgeting Liaison with other members of management and staff regarding all important information. Serve as the point person for all telephone and mail inquiries for the executives' to ensure all matters of significance are brought to their attention and that outstanding customer service is provided to all customers (internal and external) and the public Collaborate with other administrative staff on companywide projects/initiatives and industry association support as needed/assigned Assist executives, managers or other staff with their daily functions to ensure timely signatures on contracts, legal and Board-related documents, etc. to ensure department goals are achieved and all requests are responded to in a timely manner Education
Associates degree or equivalent experience required Bachelor's degree preferred Work Experience
7+ years of increasingly responsible office administrative experience with a min of 3 yrs experience at the executive level Knowledge, Skills, and Abilities
Ability to maintain confidentiality at all times Demonstrated project management skills along with a high level of proficiency with MS Office Suite and the ability to learn new software quickly Strong problem-solving skills, with demonstrated ability to provide creative solutions to real-time challenges with consistent follow through Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills Excellent written and oral communication skills to effectively disseminate information and convey concepts, ideas and information to all levels of employees Ability to set priorities, organize work and work in high production environment while responding quickly and effectively under pressure, changing priorities and tight timelines/deadlines Excellent consultative and communication skills and ability to interface effectively with all levels of employees, management and external customers Team player who can operate effectively within a matrix management environment Ability to work well with all levels of staff as well as external customers Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements/Skills
Comply, understand, and support corporate safety initiatives to ensure a safe work environment Ability and willingness to abide by Granite's Code of Conduct on a daily basis Valid driver's license and ability to drive Travel, some overnight, may be required Must be flexible and available to work evenings and weekends as needed
Our Benefits at a Glance:
Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.
Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
Benefits may vary for positions located outside of the continental United States.
Base Salary Range: $79,150.00 - $118,726.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.
About Granite Construction Incorporated
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click here.
Notice to Staffing Agencies
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.
Granite will not pay a fee to any Agency that does not have such agreement in place.
Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.