Administrative Assistant parttime

Green Air is a leading provider of commercial, preventative air cleaning services dedicated to delivering exceptional customer service and quality. We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a part-time, primarily remote role.

Job Summary:

The Administrative Assistant will work primarily remotely to provide comprehensive administrative support to Green Air. This role requires a proactive individual with excellent communication and organization skills, the ability to multitask, and strong attention to detail. The ideal candidate will proactively assist in maintaining efficient office operations and ensure a smooth flow of information within the organization.

Attendance at standing onsite meetings will be required occasionally.

Primary Job Duties:

· Direct phone calls, voicemails, emails, and other correspondence timely and appropriately.

· Schedule and coordinate meetings, as needed.

· Maintain and organize electronic filing systems.

· Order and manage office supplies and inventory.

· Prepare and distribute invoices, reports, letters, and other documents regularly.

· Handle customer and employee inquiries by providing excellent customer service.

· Seek continuous improvement opportunities to maximize efficiency in assigned tasks.

· Attend monthly meetings in-person or virtually as a participant and to keep record of the meeting.

· Create reporting dashboard for management team to review information as assigned. Support the management team with various administrative tasks and projects as needed.

· Ensure compliance with company policies and procedures.

· Keep all relevant team members updated with relevant information as required.

· Learns all aspects of duties related to company operations.

· Other duties as assigned