THE ESTATE YOUNTVILLE
Administrative Assistant
THE ESTATE YOUNTVILLE, Yountville, California, United States, 94599
ADMINISTRATIVE ASSISTANT
Yountville, CA
Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.
JOB SUMMARY
We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration.
ESSENTIAL JOB RESPONSIBILITIESProvide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondenceAssist with the preparation of reports, presentations, and hotel documentationHandle incoming phone calls, emails, and inquiries, directing them to the appropriate departmentsCoordinate travel arrangements, events, and meetings for management staffManage office supplies and ensure the smooth functioning of office equipmentCoordinate with various hotel departments to ensure efficient communication and workflowLend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guestsOther duties as assignedREQUIRED QUALIFICATIONS
Bachelor's degree in Business Administration, Hospitality, or a related fieldProven experience in an administrative role, preferably within a hotel or hospitality environmentStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skillsAbility to handle multiple tasks, prioritize effectively, and work under pressureStrong organizational and time-management skillsDetail-oriented with a high degree of accuracy in workAbility to maintain confidentiality and handle sensitive informationA positive, professional demeanor with excellent customer service skillsWHAT WE OFFER
Complimentary employee meals prepared by our culinary teamFree dry cleaning for employee uniforms401(k) retirement savings planMedical, dental, and vision insurancePaid vacation and sick leaveJoin a supportive team with opportunities for career growth
Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Estate Yountville is an equal opportunity employer.
(Minorities/Females/Disabled/Veterans) https://www.theestateyountville.com/
PM22
Yountville, CA
Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.
JOB SUMMARY
We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration.
ESSENTIAL JOB RESPONSIBILITIESProvide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondenceAssist with the preparation of reports, presentations, and hotel documentationHandle incoming phone calls, emails, and inquiries, directing them to the appropriate departmentsCoordinate travel arrangements, events, and meetings for management staffManage office supplies and ensure the smooth functioning of office equipmentCoordinate with various hotel departments to ensure efficient communication and workflowLend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guestsOther duties as assignedREQUIRED QUALIFICATIONS
Bachelor's degree in Business Administration, Hospitality, or a related fieldProven experience in an administrative role, preferably within a hotel or hospitality environmentStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skillsAbility to handle multiple tasks, prioritize effectively, and work under pressureStrong organizational and time-management skillsDetail-oriented with a high degree of accuracy in workAbility to maintain confidentiality and handle sensitive informationA positive, professional demeanor with excellent customer service skillsWHAT WE OFFER
Complimentary employee meals prepared by our culinary teamFree dry cleaning for employee uniforms401(k) retirement savings planMedical, dental, and vision insurancePaid vacation and sick leaveJoin a supportive team with opportunities for career growth
Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Estate Yountville is an equal opportunity employer.
(Minorities/Females/Disabled/Veterans) https://www.theestateyountville.com/
PM22