AEG
Event Sales Coordinator| Seattle Aquarium
AEG, Seattle, Washington, us, 98127
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Overview
The
Event Sales Coordinator
is primarily responsible for overseeing all aspects of assigned events taking place at the aquarium including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to vendor coordination, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to private events.
The Event Sales Coordinator will be a champion OVG representative in all our sustainability initiatives at the Aquarium, including:
Zero waste by 202580% of purchases meet Seattle Aquarium's sustainable purchasing policy including zero single-use petroleum based plastic.Participation in regenerative working group.Fully electric appliance kitchen.This role pays an hourly rate of $28 to $32.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
This position will remain open until December 31, 2024
Responsibilities
Work with assigned clients to make sure all of their event needs are met.Effectivly communicates all event information to the appropriate Departments and staffDevelop floor plans using provided software.Communicates in a timely manner with each Department Head regarding specific needs and information for each eventPrepares and distributes Banquet Event Orders to all staff and Departments in a timely mannerPrepares post event report for all events coordinatedCoordinate any vendors that event organizer is utilizing.Ensures all required information is received from client in a timely manner.Verifies that all payments are received according to contracted schedule for each event.Executes other operational duties as assignedQualifications
4-year degree from a college or university preferred but not requiredOne year experience same or similar position in live event venues.Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)Experience with Microsoft Office products, Tripleseat, and Social Tables preferred
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social Demands:
While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including, but not limited to: ability to direct/motivate/inform staff and foster collaboration, ability to recognize and resolve conflicts, and ability to openly communicate verbally and in writing with clients and co-workers.
Physical Demands:
While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information; and constantly moves about the arena and event sites before, during and after events to service clients and supervise staff. Talking and standing for long period
Work Environment:
The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events, depending on the incumbent's location, and minimal during non-event times.
Overview
The
Event Sales Coordinator
is primarily responsible for overseeing all aspects of assigned events taking place at the aquarium including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to vendor coordination, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to private events.
The Event Sales Coordinator will be a champion OVG representative in all our sustainability initiatives at the Aquarium, including:
Zero waste by 202580% of purchases meet Seattle Aquarium's sustainable purchasing policy including zero single-use petroleum based plastic.Participation in regenerative working group.Fully electric appliance kitchen.This role pays an hourly rate of $28 to $32.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
This position will remain open until December 31, 2024
Responsibilities
Work with assigned clients to make sure all of their event needs are met.Effectivly communicates all event information to the appropriate Departments and staffDevelop floor plans using provided software.Communicates in a timely manner with each Department Head regarding specific needs and information for each eventPrepares and distributes Banquet Event Orders to all staff and Departments in a timely mannerPrepares post event report for all events coordinatedCoordinate any vendors that event organizer is utilizing.Ensures all required information is received from client in a timely manner.Verifies that all payments are received according to contracted schedule for each event.Executes other operational duties as assignedQualifications
4-year degree from a college or university preferred but not requiredOne year experience same or similar position in live event venues.Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)Experience with Microsoft Office products, Tripleseat, and Social Tables preferred
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social Demands:
While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including, but not limited to: ability to direct/motivate/inform staff and foster collaboration, ability to recognize and resolve conflicts, and ability to openly communicate verbally and in writing with clients and co-workers.
Physical Demands:
While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information; and constantly moves about the arena and event sites before, during and after events to service clients and supervise staff. Talking and standing for long period
Work Environment:
The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events, depending on the incumbent's location, and minimal during non-event times.