Alpha Rae Personnel
Administrative Professional
Alpha Rae Personnel, Columbus, Ohio, United States, 43224
POSITION TITLE:Administrative Professional 4
JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)
Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legalinterpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence&/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/oroperational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches &prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records;performs personnel functions such as screening job applicants in face to face interviews; communicates decisions,directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees;reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinatesacquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typingequipment).Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintainscalendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; preparespayroll reports &/or timesheets); handles sensitive telephone calls; channels calls to appropriate parties for response.Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets &directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information);prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.
MAJOR WORKER CHARACTERISTICS:Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; recordsmanagement; business communications; administrative practices & procedures; general office practices & procedures; agency-specificoffice practices & procedures; budgeting; government structure & process. Skill in keyboarding; business office software applications(e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal withproblems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructionsin written or oral form; write routine business letters following standard procedures; complete routine forms or records; makeappointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions &provide appropriate information or referral.()Developed after employment
MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:Completion of associate core coursework in secretarial science or business office applications from accredited career school orcommunity college; 12 mos. exp. in secretarial/administrative professional field.-Or 30 mos. exp. or 30 mos. training. in secretarial/administrative professional field.-Or 12 mos. exp. as Administrative Professional 2,16872.-Or equivalent of Minimum Class Qualifications For Employment noted above.
JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)
Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legalinterpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence&/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/oroperational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches &prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records;performs personnel functions such as screening job applicants in face to face interviews; communicates decisions,directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees;reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinatesacquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typingequipment).Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintainscalendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; preparespayroll reports &/or timesheets); handles sensitive telephone calls; channels calls to appropriate parties for response.Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets &directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information);prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.
MAJOR WORKER CHARACTERISTICS:Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; recordsmanagement; business communications; administrative practices & procedures; general office practices & procedures; agency-specificoffice practices & procedures; budgeting; government structure & process. Skill in keyboarding; business office software applications(e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal withproblems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructionsin written or oral form; write routine business letters following standard procedures; complete routine forms or records; makeappointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions &provide appropriate information or referral.()Developed after employment
MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:Completion of associate core coursework in secretarial science or business office applications from accredited career school orcommunity college; 12 mos. exp. in secretarial/administrative professional field.-Or 30 mos. exp. or 30 mos. training. in secretarial/administrative professional field.-Or 12 mos. exp. as Administrative Professional 2,16872.-Or equivalent of Minimum Class Qualifications For Employment noted above.