Precise Systems (MD)
Executive SecretaryExecutive Administrative Assistant
Precise Systems (MD), Patuxent River, Maryland, United States, 20670
As a solutions-based company, Precise Systems is focused on innovation in support of the warfighters and aligning our expertise to deliver the highest quality of service. Powered by our highly skilled workforces, we provide expert consultation on network and weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs with solutions in Digital Transformation, Advanced Engineering, Physical Sciences Research, Platform Lifecycle Support, and Technical Services. Since our establishment, we have demonstrated and perfected our ability to manage the customer's needs, no matter how complex – offering exceptional service and the Precise solution.
Functional Description:
This position will provide administrative support to executive staff and Program Integrated Product Teams (IPTs) with office management responsibilities to include coordinating schedules and calendars, recording meeting minutes, preparing briefing packages, Navy correspondence, reports, and documentation.
• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing internal correspondence, receiving visitors, assisting with internal visitor requests and security clearance packages, arranging conference calls and scheduling meetings.
• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making DTS travel arrangements).
Job Description:
We are currently seeking an Executive Secretary/Executive Administrative Assistant Journeyman to support PMA-272 located at Patuxent River, MD.
A minimum of 2 to 5 of years of performing duties described in the functional description with at least one (1) year of experience in a customer and business-oriented position.
Proficient in SharePoint and MS Office 365 Suite to include MS Teams is a requirement.
Experience scheduling travel utilizing Defense Travel System (DTS) and scheduling visitors utilizing BASICs.
Exceptional organizational skills, detail-oriented and strong ability to take initiative.
Ability to mitigate conflict resolution
Navy Correspondence experience
Ability to facilitate and lead Executive Leadership Committee Teams meetings
Ability to create and maintain positive relationships with multiple IPT teammates.
Excellent written and verbal communication skills.
Demonstrated experience/ability to interact effectively with executive level staff.
Utilize Navy-ERP
Desired Skills and Knowledge:
MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
Required Education:
Journeyman - AA/AS degree.
Allowable Substitution:
Two (2) years additional work experience performing duties described in the functional description of the labor category may be substituted for an Associates’ Degree.
Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law.
Required Skills
Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.
Required Experience
Minimum of 6 years equivalent relevant work experience.
Qualifications:Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.
Functional Description:
This position will provide administrative support to executive staff and Program Integrated Product Teams (IPTs) with office management responsibilities to include coordinating schedules and calendars, recording meeting minutes, preparing briefing packages, Navy correspondence, reports, and documentation.
• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing internal correspondence, receiving visitors, assisting with internal visitor requests and security clearance packages, arranging conference calls and scheduling meetings.
• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making DTS travel arrangements).
Job Description:
We are currently seeking an Executive Secretary/Executive Administrative Assistant Journeyman to support PMA-272 located at Patuxent River, MD.
A minimum of 2 to 5 of years of performing duties described in the functional description with at least one (1) year of experience in a customer and business-oriented position.
Proficient in SharePoint and MS Office 365 Suite to include MS Teams is a requirement.
Experience scheduling travel utilizing Defense Travel System (DTS) and scheduling visitors utilizing BASICs.
Exceptional organizational skills, detail-oriented and strong ability to take initiative.
Ability to mitigate conflict resolution
Navy Correspondence experience
Ability to facilitate and lead Executive Leadership Committee Teams meetings
Ability to create and maintain positive relationships with multiple IPT teammates.
Excellent written and verbal communication skills.
Demonstrated experience/ability to interact effectively with executive level staff.
Utilize Navy-ERP
Desired Skills and Knowledge:
MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
Required Education:
Journeyman - AA/AS degree.
Allowable Substitution:
Two (2) years additional work experience performing duties described in the functional description of the labor category may be substituted for an Associates’ Degree.
Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law.
Required Skills
Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.
Required Experience
Minimum of 6 years equivalent relevant work experience.
Qualifications:Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.