New York City Economic Development Corporation
Executive Assistant, President's Office
New York City Economic Development Corporation, New York, New York, us, 10261
Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.
Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.
Position Overview:
The Executive Assistant performs administrative duties for EDC's Executive Management. This position requires great attention to detail and a high level of sensitivity and confidentiality to urgent matters. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Essential Duties & Responsibilities:Principal coordinator for assigned members of Executive Team calendar and schedules. May be called upon to provides coverage for other President's Office staff when neededCoordinate with VP of Special Projects and the Executive Assistant team to align on President Office priorities and execute accordinglyParticipate in weekly calendar reviewHandle telephone and email inquiries and respond in a timely and appropriate mannerManage principals' contactsKeep principals on time and apprised of recent changes to scheduleCoordinate briefing and presentation materialsPrepare and process expense reports for principals in a timely mannerArrange all travel logistics for principals and provide travel support for direct reports as neededResponsible for obtaining and returning documents for principals' signatures in timely fashionCollect, distribute, and direct principals' mail dailyManage principals' and direct reports timekeeping as assignedSpecial projects and project coordination as assignedOffice Support
Work with Executive Assistant team, MIS, Records Management and Admin Services to advance effective front office operationsProvides logistical support for President's Office meetings including, conference room booking, space set-up and breakdown, audio visual needs, and catering upon request.Coordinates with Executive Assistant team to order office suppliesCoordinate and plan President's Office related events and projects as directed (e.g. staff offsites, department leadership meetings, commemorative events etc.)Maintain familiarity with key NYCEDC projects and initiatives to promote initiatives towards increased interdepartmental communication as outlined by the President's OfficeRequirements:
High School Diploma or equivalentHigh proficiency with all Microsoft Office Suite products5+ years of related experienceDemonstrate interest in promoting innovation in administrative management and in project coordination.Technologically savvyAbility to work evenings (6:00 pm)New York City residence is required within 180 days of hireSalary Range
$102,000-$104,000 USD
About Us : New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
Generous employer subsidized health insuranceMedical, dental, and pharmacy plansVision and hearing benefitsFlexible spending accounts for healthcare and dependent careShort term and long-term disability coverage100% employer covered life insurance and supplemental life insurance coverageUp to 25 vacation daysFloating Holidays and Summer FridaysParental leave - up to 20 paid weeksRetirement savings programs
Company-paid 401(a) defined contribution plan457(b) tax-advantaged retirement savings plan
Tuition Reimbursement programContinuing education and professional developmentPublic Service Loan Forgiveness (PSLF) eligible employerCollege savings planBackup childcareGym membership discountsA Calm.com membership for mindfulness and mental health supportEmployee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.
Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.
Position Overview:
The Executive Assistant performs administrative duties for EDC's Executive Management. This position requires great attention to detail and a high level of sensitivity and confidentiality to urgent matters. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Essential Duties & Responsibilities:Principal coordinator for assigned members of Executive Team calendar and schedules. May be called upon to provides coverage for other President's Office staff when neededCoordinate with VP of Special Projects and the Executive Assistant team to align on President Office priorities and execute accordinglyParticipate in weekly calendar reviewHandle telephone and email inquiries and respond in a timely and appropriate mannerManage principals' contactsKeep principals on time and apprised of recent changes to scheduleCoordinate briefing and presentation materialsPrepare and process expense reports for principals in a timely mannerArrange all travel logistics for principals and provide travel support for direct reports as neededResponsible for obtaining and returning documents for principals' signatures in timely fashionCollect, distribute, and direct principals' mail dailyManage principals' and direct reports timekeeping as assignedSpecial projects and project coordination as assignedOffice Support
Work with Executive Assistant team, MIS, Records Management and Admin Services to advance effective front office operationsProvides logistical support for President's Office meetings including, conference room booking, space set-up and breakdown, audio visual needs, and catering upon request.Coordinates with Executive Assistant team to order office suppliesCoordinate and plan President's Office related events and projects as directed (e.g. staff offsites, department leadership meetings, commemorative events etc.)Maintain familiarity with key NYCEDC projects and initiatives to promote initiatives towards increased interdepartmental communication as outlined by the President's OfficeRequirements:
High School Diploma or equivalentHigh proficiency with all Microsoft Office Suite products5+ years of related experienceDemonstrate interest in promoting innovation in administrative management and in project coordination.Technologically savvyAbility to work evenings (6:00 pm)New York City residence is required within 180 days of hireSalary Range
$102,000-$104,000 USD
About Us : New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
Generous employer subsidized health insuranceMedical, dental, and pharmacy plansVision and hearing benefitsFlexible spending accounts for healthcare and dependent careShort term and long-term disability coverage100% employer covered life insurance and supplemental life insurance coverageUp to 25 vacation daysFloating Holidays and Summer FridaysParental leave - up to 20 paid weeksRetirement savings programs
Company-paid 401(a) defined contribution plan457(b) tax-advantaged retirement savings plan
Tuition Reimbursement programContinuing education and professional developmentPublic Service Loan Forgiveness (PSLF) eligible employerCollege savings planBackup childcareGym membership discountsA Calm.com membership for mindfulness and mental health supportEmployee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.