Indiana University
Administrative Assistant
Indiana University, Bloomington, Indiana, United States, 47401
The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 130,000 living alumni around the globe.
The dynamic and collegial Communication, Professional, and Computer Skills Area (CPCS) in the Kelley School of Business has an immediate opening for an Administrative Assistant. This position provides administrative support to the area Directors, Associate Directors, and faculty.
Job Summary
Department-Specific ResponsibilitiesProvides excellent administrative support to the area leadership team and faculty.Exercises judgement and discretion in referring inquiries, resolving problems, and researching requests.Maintains area documentation and correspondence as needed.Maintains confidentiality when appropriate.Communicates professionally in interpersonal relationships.Serves as front-facing physical presence for the department requiring interaction with the public, students, and faculty from other departments.Collaborates with leadership team to schedule semester courses and faculty assignmentsAssists with financial budget; expenses; research account tracking and resolving discrepancies; and teaching assignment systems.Assists with hiring needs (scheduling, gathering documentation).Assists with scheduling summative reviews of faculty.Assists with scheduling and gathering data related to annual reviews.Monitors and processes enrollment requests and class permissions; makes changes to the schedule and communicates with students regarding the schedule.Event planning and overseeing.Oversees travel arrangement and reimbursements.Maintains and tracks office technology and general supply inventory; enters requisitions and responds to procurement activity.Produces simple and complex spreadsheets and documentation.Interprets complex information, researches options and solutions, consults other staff as needed.General Responsibilities
Provides administrative support to executives, exercising confidentiality, tact and diplomacy.Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.Manages executive's calendar, meetings, travel, correspondence, and budget.Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.May perform other duties related to maintaining an internal website and/or working with social media.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
4 years of relevant experienceSKILLS
Required
Excellent organizational skillsDemonstrates ability to maintain confidential informationStrong verbal communication and listening skillsExcellent collaboration and team building skillsDemonstrates excellent judgment and decision making skillsEffective conflict management skillsPreferred
Previous experience with an IU department, unit, or center with university systems, policies, and processesProfessional attitude and commitment to confidentialityStrong analytical, organizational, interpersonal, and communication skillsWell-developed work ethic and self-motivationAbility to manage multiple priorities, detail-orientation, willingness to take decision-making initiative when appropriateAbility to flex from task to task and handle priority tasks on demandProficiency in all Microsoft Office applicationsWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
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The dynamic and collegial Communication, Professional, and Computer Skills Area (CPCS) in the Kelley School of Business has an immediate opening for an Administrative Assistant. This position provides administrative support to the area Directors, Associate Directors, and faculty.
Job Summary
Department-Specific ResponsibilitiesProvides excellent administrative support to the area leadership team and faculty.Exercises judgement and discretion in referring inquiries, resolving problems, and researching requests.Maintains area documentation and correspondence as needed.Maintains confidentiality when appropriate.Communicates professionally in interpersonal relationships.Serves as front-facing physical presence for the department requiring interaction with the public, students, and faculty from other departments.Collaborates with leadership team to schedule semester courses and faculty assignmentsAssists with financial budget; expenses; research account tracking and resolving discrepancies; and teaching assignment systems.Assists with hiring needs (scheduling, gathering documentation).Assists with scheduling summative reviews of faculty.Assists with scheduling and gathering data related to annual reviews.Monitors and processes enrollment requests and class permissions; makes changes to the schedule and communicates with students regarding the schedule.Event planning and overseeing.Oversees travel arrangement and reimbursements.Maintains and tracks office technology and general supply inventory; enters requisitions and responds to procurement activity.Produces simple and complex spreadsheets and documentation.Interprets complex information, researches options and solutions, consults other staff as needed.General Responsibilities
Provides administrative support to executives, exercising confidentiality, tact and diplomacy.Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.Manages executive's calendar, meetings, travel, correspondence, and budget.Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.May perform other duties related to maintaining an internal website and/or working with social media.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
4 years of relevant experienceSKILLS
Required
Excellent organizational skillsDemonstrates ability to maintain confidential informationStrong verbal communication and listening skillsExcellent collaboration and team building skillsDemonstrates excellent judgment and decision making skillsEffective conflict management skillsPreferred
Previous experience with an IU department, unit, or center with university systems, policies, and processesProfessional attitude and commitment to confidentialityStrong analytical, organizational, interpersonal, and communication skillsWell-developed work ethic and self-motivationAbility to manage multiple priorities, detail-orientation, willingness to take decision-making initiative when appropriateAbility to flex from task to task and handle priority tasks on demandProficiency in all Microsoft Office applicationsWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
Staff PositionsSign InNew UserEnable Screen Reader Mode