Administrative Specialist II

Job Description Summary
Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department. Performs related work as directed.

Minimum Education:

• High School education or equivalent required.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

• One to three years of administrative support, office, or related experience required.

Essential Functions:

• Daily- 25%: Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20%: Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10%: Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
• Daily - 10%: Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Daily - 10%: Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly -10%: Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
• Daily -10%: Researches and gathers information for projects and assist with the development of college wide reports.
• Daily -5%: Other duties as assigned.

Knowledge, Skills, and Abilities:

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Competencies:

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that support the mission and values of the College

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment change. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College

Position Time Type
Part time

Position Number
P0082410

Department
TRIO SSS Grant Central

Salary Range
$12.00 - $19.01 (hourly rate commensurate with education and experience)

Posting End Date
1

Work Schedule
Monday - Friday

Comments
To be considered for this position, a completed online employment application form along with a resume are required.
Designated Essential Personnel
No
Special Instructions to Applicant:

For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application**

Please refer to the link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon the successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.