Interim Controller

About the Organization
Come join Second Harvest Food Bank of Santa Cruz County! We are the first food bank in the State of California, and the second in the nation. We pride ourselves in providing 10 million pounds of food annually to over 65,000 people per month through our network of 150-member agencies and programs. We believe that a thriving community is one where everyone has access to nutritious food to support their health and wellbeing. Our team is dedicated to inspiring and supporting our community to provide nourishment for all community members.

Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you don't believe you meet every one of our qualifications. We welcome applications from all qualified individuals, including applicants with a criminal history.

EOE Statement
Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Second Harvest will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Second Harvest is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Full-Time/Part-Time
Full-Time

Exempt/Non-Exempt
Exempt

Description

About the Position: the Controller manages the day-to-day financial operational accounting functions of the Food Bank and has primary responsibility for month-end and year-end close, audit support, accounting research, process improvement, fixed asset tracking, and other accounting projects. This position reports directly to the Chief Financial Officer and supervises all accounting functions.

REPORTS TO: Chief Financial Officer (CFO)

SUPERVISES: Accounting Specialist

JOB SUMMARY

Strategic Financial Planning and Analysis (25% of the time)

• Work closely with the CFO as part of the budgeting preparation, the Annual Audit preparation, and other significant projects.
• Drive efficiencies in the accounting organization by identifying process deficiencies, offering viable and scalable solutions and driving collaboration to implement those solutions
• Develop policies and procedures to streamline accounting and operational processes.
• Work closely with Officers to provide information and assistance to help them manage their departmental budgets.
• Assist CFO in due diligence and special projects as needed.
• Prepare ad hoc reports by collecting, analyzing, and summarizing information and trends, as requested.
• Provide insights and recommendations on financial and other business metrics.
• Establish and maintain internal controls to mitigate risk.
• Manage contracts and develop/enforce financial policies and procedures to ensure consistency and compliance.

Accounting Duties (55% of the time)

• Serve as the primary lead for driving the overall monthly, quarterly, and year-end close processes according to close schedule
• Prepare and review external auditor interim and annual audit schedules, explain complex accounting and business issues to the auditors, and proactively work with auditors.
• Work with Supply Chain on closing monthly inventory reconciliation.
• Maintain the General Ledger and subsidiary ledgers as necessary to back up entries to the GL.
• Produce monthly department profit-and-loss and financial trend reports for Officer's review by the 15th each month.
• As needed, serve as primary backup for the CFO during his/her absence.
• Prepare Journal Entries for payroll, credit cards

• Prepare balance sheet reconciliations, journal entries and financial processes to ensure accuracy and compliance with US GAAP and internal control requirements.
• Maintain Fixed Asset schedules and depreciation
• Reconciliation of accounts/grants receivable subsidiary ledgers.
• Work closely with development and programs to develop grant budgets.
• Maintain a grants tracking worksheet to track all grants for billing and reporting in conjunction with grant requirements.
• Provide Executives and Managers with budgeting tools to ensure grants are properly executed.
• Post Cash Receipts Logs. Ensure transactions are posted to the general ledger correctly.
• Manage the collections of Agency payments, work with Agency Relations to resolve any billing issues or discrepancies.
• Attend all Board Finance and Audit Committee meetings; produce meeting minutes.

Supervision (20% of the time)

• Provide effective leadership, management, evaluation feedback and support to Accounting Specialist.
• Identify and fulfill the training and development needs of the Accounting Specialist.

Position Requirements

Education, Training & Experience

Bachelor's or Master's degree in Accounting or related field. 4-6 years job-related work experience. Non-profit accounting experience strongly preferred.

Knowledge, Skills & Abilities

• In-depth understanding of accounting cycle, month-end close process and flow of financial information within the General Ledger
• Comprehensive understanding of GAAP with strong hands-on technical accounting skills.
• Strong hands-on experience with the period close and preparation of financials
• Demonstrated strength in mentoring and building high performing teams
• Experience in management of external financial audits
• Experience in documentation of accounting processes and best practices
• Ability to analyze and resolve complex accounting and system issues
• Advanced Excel skills (VLOOKUP and Pivot Tables), including the ability to design and utilize effective spreadsheets.
• Advanced competency in accounting software systems and tools; Microsoft CERES experience preferred but not required.
• Exceptional attention to detail and prior hands-on experience implementing and managing appropriate processes in all areas of operational accounting.
• Excellent critical thinking skills and a continuous improvement mindset.
• Excellent verbal and written communication skills; experience providing high quality written reports to Boards of Trustees or similar audiences.
• Ability to multi-task projects and reprioritize as necessary to align with business objectives
• Ability to communicate effectively and respectfully with people from different racial, ethnic, and cultural groups and from diverse backgrounds and lifestyles.
• General knowledge of law, regulation, and contractual requirements of governing non-profit functions and operations.
• Competence in the use of fund accounting methodology for development and maintenance of operating budgets and other fiscal controls.

Additional Requirements

• It is the responsibility of all SHFB personnel to participate in our Food Safety/Food Defense programs.
• Demonstrate ethical business practices, in conformance with all state and federal laws and regulations.
• Commitment to serving vulnerable populations and ending hunger in Santa Cruz County
• Demonstrate full adherence to the Code of Conduct and all policies/procedures related to compliance.
• Adherence to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.
• Ability to meet the following physical requirements with or without reasonable accommodation:
  • Able to hear conversations on the phone and in-person. The person in this position frequently communicates with external vendors; must be able to exchange accurate information in these situations.
  • Must be able to sit at a desk for long periods of time to perform certain job functions.
  • Be able to read, write, and interpret written reports, documents and manuals.
  • Able to safely lift or carry items weighing up to 15 pounds.
  • Bi-manual dexterity and able to use a computer keyboard.
  • Able to sit or stand at a desk throughout the day.
  • Use hands to manipulate, handle, feel, and control items or equipment, including desktop computer and filing cabinets.
• Given the front-line nature of our work, there will be instances where staff are required to work a flexible schedule in order to respond to community needs. Advanced notice will be provided.
• In instances of a federal, state or locally declared emergency, Second Harvest is considered an essential service and emergency responder; all its employees may be called in to perform regular or emergent duties.

STANDARD WORK SCHEDULE: Our business hours are Monday-Friday, 8:00am - 5:00pm.
WORKSITE: 800 Ohlone Parkway, Watsonville, CA 95076
WORK FROM HOME: Not eligible

Benefits: We offer competitive salaries and benefits and a rewarding work environment.

PAID TIME OFF: new hires accrue three weeks of vacation time in their first year of service, in addition to paid 10 company holidays, and 12 sick days, per year.

HEALTH AND WELLNESS:

• • 4 Gold-rated medical plans: employer covered at 90%-80% depending on the plan.
  • 100% employer-paid benefits for employee Vision, Dental, Life, Long-Term Care, Long-Term Disability, Accidental Death & Dismemberment and Employee Assistance Program
  • Employer subsidized vision and dental insurance for dependents.
  • AFLAC supplemental plans
  • Supplemental coverage on Life and AD&D plans.

FINANCIAL BENEFITS

• • 403(b) Retirement Plan with generous employer contribution.
  • Tuition reimbursement program

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Pay Range

Benefits

Close Date

This position is currently accepting applications.