Our Lady of Victory Church
Director of Parish Operations (EX)
Our Lady of Victory Church, Baltimore, Maryland, United States, 21276
Our Lady of Victory in Arbutus seeks candidates for a Director of Parish Operations. The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day-to-day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below.
Essential Functions
Responsible for the management, administration, and stewardship of all temporal goods and services throughout the Parish (Our Lady of Victory and Saint Joseph's Monastery) and ensures the provision of support to all Mission programs and activities.
Financial : Oversee and directly manage the financial processes of the parish to include:
Recording and depositing of Parish revenue from all sources
Timely and accurate payment and recording of all expenses
Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances.
Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore.
Implement and oversee control structure and ensure that controls function properly, in all process areas, including but not limited to revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, goverance and programs and organizations.
Ensure that all process areas have the appropriate segregation of incompatible duties, and where necessary, risk migrating controls are implemented.
Present monthly, quarterly, and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship, fundraising and capital needs, and expense control.
Serve as a resource on financial matters to Parish staff, consultive bodies, organizations, and parishioners.
Perform all preparatory tasks for Parish audits; works with Archdiocesan and external audit entities to complete audits and to implement recommendations.
Serve as a liaison with Archdiocesan offices on financial management and audit.
Administrative : Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Church and Parish to include:
Establish office coverage and core hours for staff to ensure parishioner needs are met.
Direct and coordinate the compilation of data required for annual Archdiocesan reports.
Consolidated report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for: Parish census, Ministry Platform and Sacramental records, etc.
Ensure proper maintenance and usage of the Ministry Platform (MP) census system.
Oversee the various aspects of grant applications and administration.
Direct the maintenance and updating of Parish office equipment.
Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies.
Assist the Pastor in establishing job descriptions, goals, and objectives for all staff.
Supervise all non-pastoral staff members. Effectively and timely handle any performance or other work-related concerns with staff. Keep the Pastor apprised of such concerns as needed.
Assist the Pastor in determining the agenda and conducting regular staff meetings.
Ensure that records of Pastoral Council, Finance Committee, Corporator and similar meetings are maintained and readily available as needed.
Act as a liaison between the parish school or regional school.
Communications : Oversee and support the communications efforts of the parish to engage, educate, and elicit action on the part of the parish community.
Oversee website content to ensure it is maintained with timely information, appropriately conveys the parish's identity, and adequately engages all who visit.
Oversee and monitor communications through social media to ensure posts are strategic, purposeful, and engaging.
Oversee MP communication to ensure regular impactful communication.
Oversee the production of the Bulletin in paper and website form to ensure its overall presentation is consistent with other forms of parish communications while also limiting redundancy.
Information Technology : Oversee the technology resources and ensure that they meet the current and future needs of the parish.
Monitor the website's technical platform to ensure that it is structured to support the needs of the parish.
Oversee the IT support structure, including copiers to ensure that all technology needs are met timely and adequately.
Position Qualifications
Bachelor's degree in management, finance, accounting, or related field.
Master's degree in those fields preferred.
Practicing and devoted Catholic who is fully able to participate in the sacramental life of the Church.
Five or more years of experience in the management and oversight of administrative operations support activities that includes: budget and finance operations, human resources, facilities management, and information technology.
Excellent verbal and written communication skills.
Experience in supervising paid staff and volunteers.
Understanding of and ability to support the operation and mission of the Parish.
Strong interpersonal and analytical skills.
Proficiency in Microsoft Excel, as well as other Microsoft Office Products.
Working knowledge of QuickBooks.
Range:
$55,927, Annualized
Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
Skills
Preferred
Facilities Management
Financial Analysis
Financial Management
Financial Planning
Goal Management
Grant Management
Job Description Creation
Microsoft Excel Proficiency
Office Management
Operations’ Oversight
Parish Communications Oversight
Strong Analytical Skills
Strong Knowledge of Catholic Church
Strong presentation skills
Strong Team Management
Advancement Initiatives
Contract Negotiation
Office Technology Management
Parish Operations
#J-18808-Ljbffr
Essential Functions
Responsible for the management, administration, and stewardship of all temporal goods and services throughout the Parish (Our Lady of Victory and Saint Joseph's Monastery) and ensures the provision of support to all Mission programs and activities.
Financial : Oversee and directly manage the financial processes of the parish to include:
Recording and depositing of Parish revenue from all sources
Timely and accurate payment and recording of all expenses
Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances.
Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore.
Implement and oversee control structure and ensure that controls function properly, in all process areas, including but not limited to revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, goverance and programs and organizations.
Ensure that all process areas have the appropriate segregation of incompatible duties, and where necessary, risk migrating controls are implemented.
Present monthly, quarterly, and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship, fundraising and capital needs, and expense control.
Serve as a resource on financial matters to Parish staff, consultive bodies, organizations, and parishioners.
Perform all preparatory tasks for Parish audits; works with Archdiocesan and external audit entities to complete audits and to implement recommendations.
Serve as a liaison with Archdiocesan offices on financial management and audit.
Administrative : Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Church and Parish to include:
Establish office coverage and core hours for staff to ensure parishioner needs are met.
Direct and coordinate the compilation of data required for annual Archdiocesan reports.
Consolidated report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for: Parish census, Ministry Platform and Sacramental records, etc.
Ensure proper maintenance and usage of the Ministry Platform (MP) census system.
Oversee the various aspects of grant applications and administration.
Direct the maintenance and updating of Parish office equipment.
Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies.
Assist the Pastor in establishing job descriptions, goals, and objectives for all staff.
Supervise all non-pastoral staff members. Effectively and timely handle any performance or other work-related concerns with staff. Keep the Pastor apprised of such concerns as needed.
Assist the Pastor in determining the agenda and conducting regular staff meetings.
Ensure that records of Pastoral Council, Finance Committee, Corporator and similar meetings are maintained and readily available as needed.
Act as a liaison between the parish school or regional school.
Communications : Oversee and support the communications efforts of the parish to engage, educate, and elicit action on the part of the parish community.
Oversee website content to ensure it is maintained with timely information, appropriately conveys the parish's identity, and adequately engages all who visit.
Oversee and monitor communications through social media to ensure posts are strategic, purposeful, and engaging.
Oversee MP communication to ensure regular impactful communication.
Oversee the production of the Bulletin in paper and website form to ensure its overall presentation is consistent with other forms of parish communications while also limiting redundancy.
Information Technology : Oversee the technology resources and ensure that they meet the current and future needs of the parish.
Monitor the website's technical platform to ensure that it is structured to support the needs of the parish.
Oversee the IT support structure, including copiers to ensure that all technology needs are met timely and adequately.
Position Qualifications
Bachelor's degree in management, finance, accounting, or related field.
Master's degree in those fields preferred.
Practicing and devoted Catholic who is fully able to participate in the sacramental life of the Church.
Five or more years of experience in the management and oversight of administrative operations support activities that includes: budget and finance operations, human resources, facilities management, and information technology.
Excellent verbal and written communication skills.
Experience in supervising paid staff and volunteers.
Understanding of and ability to support the operation and mission of the Parish.
Strong interpersonal and analytical skills.
Proficiency in Microsoft Excel, as well as other Microsoft Office Products.
Working knowledge of QuickBooks.
Range:
$55,927, Annualized
Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
Skills
Preferred
Facilities Management
Financial Analysis
Financial Management
Financial Planning
Goal Management
Grant Management
Job Description Creation
Microsoft Excel Proficiency
Office Management
Operations’ Oversight
Parish Communications Oversight
Strong Analytical Skills
Strong Knowledge of Catholic Church
Strong presentation skills
Strong Team Management
Advancement Initiatives
Contract Negotiation
Office Technology Management
Parish Operations
#J-18808-Ljbffr