Department Coordinator (71101)

The responsibilities of the Department Coordinator include supporting the Chair, Assistant Chairs, and faculty to ensure effective operations of the department and include: Assist as liaison to faculty, internal departments, external organizations, and students. Assist with daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); managing databases and calendars). Support the hire, assignment of tasks, and supervision of work-study students and/or graduate assistants. Support financial activities at the department level (i.e., generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work-study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.); Support course scheduling, academic calendar, and facilities. Manage logistics of internal and public-facing events and exhibitions. Manage event and exhibition communications across email, website, social media, and related platforms. Manage outreach to alumni and faculty to gather assets to share and promote their achievements. Manage and circulate departmental news and announcements via bi-monthly newsletter and social media platforms. Generate event posters, MFA publication, and promotional materials. Education: A bachelor's degree or equivalent is required, and an MFA is preferred. Experience: 3-5 years of administrative experience, preferably in a higher education environment. Excellent computer skills (i.e. handling data in spreadsheets, word processing, Google Suite, Adobe Suite, and database applications required). Experience working with budgets and accounting. Design skills and the ability to write well are highly desired. Must be able to work well with diverse populations and demonstrate cultural competence.