Manager, Sponsored Research Administration

The Manager of Sponsored Research Administration will take overall responsibility for the Research Administration function, which includes managing pre-award and post-award activities for AAHI’s sponsored research portfolio. This is a key role that works across the organization to support Principal Investigators (PIs), Project Managers (PMs), Finance, and Legal. This position has 1 direct report and reports to the Chief Financial and Operating Officer.ResponsibilitiesServe as the administrative lead for proposal development and new opportunity management.Identify opportunities for external funding that support the institute’s research priorities.Review new funding opportunities and/or terms and conditions of other awarding mechanisms and highlight key compliance requirements.Assist PIs and PMs in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, organizational policies, and federal regulations (when applicable).Track the status of proposals and communicate with funding agencies regarding the review and award process; keep an up-to-date and accessible list of proposals and their status.Identify any required cost sharing or other proposal requirements.Ensure that all required proposal documentation for subrecipients is complete and compliant prior to submission of proposal.Monitor month to month balance of award funds (including individual contract options), lead efforts to reforecast expenditures, prepare FAR 52.232-20(b) cost-to-complete analyses for submission to sponsors, and provide guidance to scientists so all grant funds are used in accordance with approved budget and applicable sponsor policy/regulation.Review and approve invoices and billings to funding agencies on a timely basis in coordination with Finance and PMs/PIs.Assist in the submission of progress reports in coordination with PIs and PMs.Originate subawards and subcontracts in collaboration with the Legal department, including conducting 2 CFR 200.331 determinations and Uniform Guidance risk assessment.Monitor awards made to subrecipients, including approval of subrecipient invoices, effort reporting, etc.Contribute to the financial oversight of awards and compliance with applicable policy and regulation by serving as an internal control and interpreting sponsor cost principles for determination of allowable costs.Support the Finance department in compliance matters, including responding to auditor requests during Federal Single Audit.Ensure timely and appropriate closeout of sponsored projects per sponsor requirements.This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.Requirements5-7 years’ experience working in a medical research environment, either at an academic institution, non-profit organization, clinical research site, or pharmaceutical/biotech organization.Three (3) years of experience in federal research award management (preferably research awards with NIH, NIAID, DoD, etc).Three (3) years of experience in managing FAR based contracts.Previous experience managing a person(s) or team.Proven track record of success in grant and contract development with the federal government.Experience with Uniform Guidance Single Audits and federally negotiated indirect cost rate proposals strongly preferred.Ability to work with the Legal Department and federal contracting officer(s) to apply federal regulations to contract negotiations and management.Understanding of federal grant and contract budgeting and ability to manage award budgets in collaboration with Finance Department and PMs/PIs.Able to communicate complex information to all levels of the organization in a way the audience can understand.Ability to quickly learn changing technologies related to grants and contracts management.Experience with grants and contracts systems; require solid working knowledge of Microsoft 365 (including Word, Excel, and Power Point and the collaborative aspects of these applications in OneDrive/SharePoint).Ability to clearly communicate both verbally and in writing with all levels of the organization.Ability to manage and prioritize multiple projects/tasks.BenefitsWe offer a comprehensive compensation plan which includes:Medical, Dental, Vision with

90% employer covered premiums for you & dependentsUp to 2 months paid leave per year, consisting of

Up to 6 weeks' Vacation & Sick pay11 holidaysEnd of year week shutdown

Group Life, AD&D, Short & Long-term disability, Hospital Indemnity, Accident, Critical IllnessFlexible Spending Accounts (Medical, Limited, and Dependent Care)Employer funded HSAMatching 401(k) Retirement PlanCommuter benefitsEmployee Assistance Plan (EAP)Flexible work scheduleMindfulness/Fitness AppDiscount MarketplaceIdentity Theft & Travel ProtectionGroup WorkoutsTraining OpportunitiesWe will consider remote options for out of state applicants.We do not discriminate. We are an equal opportunity employer and are committed to inclusion and encourage everyone to bring their full selves to work. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an E-Verify Employer.Please contact us if you don’t apply through our website and want to complete an EEOC Voluntary Form.

#J-18808-Ljbffr