Massbay Community College
Payroll Manager
Massbay Community College, Wellesley, Massachusetts, us, 02482
The ideal candidate will join a vibrant and inclusive educational community and have a desire and ability to work with a diverse population.
The Payroll Manager is responsible for the day-to-day operation of general payroll activities at the direction of the Payroll Director. The Payroll Manager will be responsible for timekeeping through the College's Self-Service Time and Attendance (SSTA) system and other payroll systems. The Payroll Manager will also assist the Payroll Director with running reports and queries to ensure all information entered into the payroll system is accurate and adheres to the College's policies and procedures. The Payroll Manager will delegate duties to the Payroll Accounting Staff and review for accuracy.
Key Responsibilities and Duties:
Compile and prepare a bi-weekly balance, ensuring accurate payment for full-time and part-time employees, stipends, and reimbursements for the Payroll Manager's review and approval. Monitor entries to correct any prior pay period discrepancies;
Prepare pay period reconciliation used to tie to State Funding report, balancing payroll payments by name, object, earnings type, account string, and state appropriation for both full-time and part-time employees. This reconciliation is the basis for the signed "warrant" approval;
Assist with processing payments for DCE-contracted adjunct professors and hourly paid instructors based on contract rates, per-course credit contract times, and individual step rates. Special procedures and calculation factors must be implemented as the Affordable Care Act Law dictates. Final payments are distributed by pay period and managed throughout each semester;
Help prepare bi-weekly payroll payment input schedule and produces and organizes supporting paperwork by pay period for payroll, benefits, and deductions audits;
Serve on the SSTA implementation team for future users and ensures proper procedures are in place to plan for a successful transition;
Delegate payroll accounts account numbers and data set-ups to HR/CMS, PeopleSoft, and (MMARS) State Financial systems, including Grants;
Assist Payroll Director with cash funding analysis, MMARS system changes, including LARQ reclasses, PRRV payment reversals, year-end period 13 payroll fund holds, and new year MMARS rules input;
Assist in the Preparation of biweekly payroll entry upload of payment charges by accounts and grants for input into the school's ledger system. Makes use of CIW queries to obtain labor history information and validates chart of accounts. Presents final version to payroll manager for review and approval;
Oversee and delegate miscellaneous input to the Payroll Accountants, including compensation requests, employee reimbursements, union dues deductions, non-unit dental deductions, and flexible health spending deductions;
Responsible for Foundation donations via payroll deduction. Set up via special bank account per donation forms. Work with the Foundation Director and Fiscal Department Accountant to reconcile;
Take a proactive approach to researching errors and discrepancies and communicates findings and solutions to the Payroll Director;
Work with departments to resolve errors and exceptions related to the SSTA system and other payroll systems and communicate effective solutions to resolving problems for system users;
Provide comprehensive training on the SSTA system to employees and managers;
Respond to questions and requests from staff, faculty, and other agencies.
Assist in ensuring that confidential documents are secured and maintained properly in accordance with college policies and state laws;
Perform monthly reconciliation of payroll reports and submits to the finance office;
Assist with unemployment inquiries, retirement distributions, and rollover requests;
Serve as primary backup and support for the Payroll Director;
Other projects and duties as assigned.
Commitment to Equity:
Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality;
Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion;
Engage with the Office of Diversity on issues related to underserved student success;
Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives;
Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion.
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:
Bachelor's degree in a related field;
Minimum of 5 - 8 years of progressive experience in payroll, finance, business management, or related fields;
Knowledge of state and federal payroll laws;
Extensive working knowledge of computer applications to maintain accurate records, generate reports and utilize information to maintain complex accounting information;
Keen attention to detail and ability to follow through on assigned projects;
Knowledge of PeopleSoft, HR/CMS, MMARs, and Pivot tables is preferred;
Ability to work effectively with a diverse faculty, staff, and student body;
Detail-oriented with excellent analytical skills;
Ability to maintain a high level of confidentiality.
Preferred Qualifications:
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students;
Willingness to take directions;
Great communication and writing skills;
State Payroll experience;
Union experience a plus;
Experience in supervising payroll staff.
Additional Information:Salary Range:
$95,000.00 - 105,000.00 Annual Salary
As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary.
Array of choices for health insurance plans to meet individual/family needs
Affordable Dental Insurance and vision discount program
12 paid State/Federal holidays
Generous sick, vacation, and personal time
Flexible Spending Plans to reduce your taxable income
Low-cost basic and optional life insurance
Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
Tuition Benefits for employees and dependents at state colleges and universities
Free Employee Assistance Program (EAP)
Eligibility towards Public Service Loan Forgiveness (PSLF)
Free gym and parking on campus
Need more info:
https://www.massbay.edu/employment/benefits
Position Type:Non Unit Professional
Application Deadline:November 23, 2024, or thereafter until filled.
To Apply:Please include a letter of interest and resume with your online application.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
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The Payroll Manager is responsible for the day-to-day operation of general payroll activities at the direction of the Payroll Director. The Payroll Manager will be responsible for timekeeping through the College's Self-Service Time and Attendance (SSTA) system and other payroll systems. The Payroll Manager will also assist the Payroll Director with running reports and queries to ensure all information entered into the payroll system is accurate and adheres to the College's policies and procedures. The Payroll Manager will delegate duties to the Payroll Accounting Staff and review for accuracy.
Key Responsibilities and Duties:
Compile and prepare a bi-weekly balance, ensuring accurate payment for full-time and part-time employees, stipends, and reimbursements for the Payroll Manager's review and approval. Monitor entries to correct any prior pay period discrepancies;
Prepare pay period reconciliation used to tie to State Funding report, balancing payroll payments by name, object, earnings type, account string, and state appropriation for both full-time and part-time employees. This reconciliation is the basis for the signed "warrant" approval;
Assist with processing payments for DCE-contracted adjunct professors and hourly paid instructors based on contract rates, per-course credit contract times, and individual step rates. Special procedures and calculation factors must be implemented as the Affordable Care Act Law dictates. Final payments are distributed by pay period and managed throughout each semester;
Help prepare bi-weekly payroll payment input schedule and produces and organizes supporting paperwork by pay period for payroll, benefits, and deductions audits;
Serve on the SSTA implementation team for future users and ensures proper procedures are in place to plan for a successful transition;
Delegate payroll accounts account numbers and data set-ups to HR/CMS, PeopleSoft, and (MMARS) State Financial systems, including Grants;
Assist Payroll Director with cash funding analysis, MMARS system changes, including LARQ reclasses, PRRV payment reversals, year-end period 13 payroll fund holds, and new year MMARS rules input;
Assist in the Preparation of biweekly payroll entry upload of payment charges by accounts and grants for input into the school's ledger system. Makes use of CIW queries to obtain labor history information and validates chart of accounts. Presents final version to payroll manager for review and approval;
Oversee and delegate miscellaneous input to the Payroll Accountants, including compensation requests, employee reimbursements, union dues deductions, non-unit dental deductions, and flexible health spending deductions;
Responsible for Foundation donations via payroll deduction. Set up via special bank account per donation forms. Work with the Foundation Director and Fiscal Department Accountant to reconcile;
Take a proactive approach to researching errors and discrepancies and communicates findings and solutions to the Payroll Director;
Work with departments to resolve errors and exceptions related to the SSTA system and other payroll systems and communicate effective solutions to resolving problems for system users;
Provide comprehensive training on the SSTA system to employees and managers;
Respond to questions and requests from staff, faculty, and other agencies.
Assist in ensuring that confidential documents are secured and maintained properly in accordance with college policies and state laws;
Perform monthly reconciliation of payroll reports and submits to the finance office;
Assist with unemployment inquiries, retirement distributions, and rollover requests;
Serve as primary backup and support for the Payroll Director;
Other projects and duties as assigned.
Commitment to Equity:
Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality;
Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion;
Engage with the Office of Diversity on issues related to underserved student success;
Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives;
Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion.
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:
Bachelor's degree in a related field;
Minimum of 5 - 8 years of progressive experience in payroll, finance, business management, or related fields;
Knowledge of state and federal payroll laws;
Extensive working knowledge of computer applications to maintain accurate records, generate reports and utilize information to maintain complex accounting information;
Keen attention to detail and ability to follow through on assigned projects;
Knowledge of PeopleSoft, HR/CMS, MMARs, and Pivot tables is preferred;
Ability to work effectively with a diverse faculty, staff, and student body;
Detail-oriented with excellent analytical skills;
Ability to maintain a high level of confidentiality.
Preferred Qualifications:
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students;
Willingness to take directions;
Great communication and writing skills;
State Payroll experience;
Union experience a plus;
Experience in supervising payroll staff.
Additional Information:Salary Range:
$95,000.00 - 105,000.00 Annual Salary
As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary.
Array of choices for health insurance plans to meet individual/family needs
Affordable Dental Insurance and vision discount program
12 paid State/Federal holidays
Generous sick, vacation, and personal time
Flexible Spending Plans to reduce your taxable income
Low-cost basic and optional life insurance
Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
Tuition Benefits for employees and dependents at state colleges and universities
Free Employee Assistance Program (EAP)
Eligibility towards Public Service Loan Forgiveness (PSLF)
Free gym and parking on campus
Need more info:
https://www.massbay.edu/employment/benefits
Position Type:Non Unit Professional
Application Deadline:November 23, 2024, or thereafter until filled.
To Apply:Please include a letter of interest and resume with your online application.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
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