City of Pacific Grove
Management Analyst - Community Development
City of Pacific Grove, Pacific Grove, California, United States, 93950
This position is exempt from overtime and receives a 3% management incentive calculated on base salary (3% x base salary).
A 3% cost of living adjustment (COLA) is scheduled the first full pay period in July 2025*.
This management level position is assigned to the Community Development Department. This is a new position within Community Development, and the successful candidate will have the opportunity to help shape the role and responsibilities of the position. The ideal candidate will have a degree with a major in public administration, business administration, accounting, or other related field; and have two years of experience in contract management; grant funding management & reporting; housing programs; municipal budgets; RFP/RFQ; and/or modernization of programs and processes to improve efficiency and transparency. This individual will have a strong background in providing support to a multi-disciplinary team, manage multiple projects and deadlines; establish collaborative relationships, be a self-starter, solution-oriented, and retain a focus on operational excellence and continuous improvement. Preference may be given to those candidates that have experience in working in municipal government. Experience with Community Development Block Grant (CDBG) or other Housing and Urban Development or state grant funding is a plus.
For Housing and Community Development Assignments:This position is a generalist within the Community Development Department and responsibilities may vary. The position will support the Housing Program (50%) and general Community Development Dept. functions (50%). In addition to duties described in the summary duties section, specific duties below are assigned to the position.
Participates in the preparation of the annual departmental budget. Prepare and present budget amendments, as needed.
Support various grant funding programs related to local, regional, state, and federal housing and community development funding sources including preparation of grant applications, documentation of expenditures, and preparation of necessary reports.
Manages various consultant contracts, tracking invoices and payments, contract terms and expirations. Preparation of contract amendments as needed.
Manages and prepares Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s), bidder and contractor/consultant selection and management.
*Any salary change must be approved by City Council with two reads of an ordinance before it may become effective.Under direction, manages and provides administrative analytical staff support services for a major program or function; performs a wide variety of analytical and administrative duties of moderate to high scope and complexity; may supervise support, technical, professional and Management Analyst staff.
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:Manages and provides administrative analytical staff support services for a major program or function.Analyzes, researches, gathers and interprets information on a wide variety of management matters such as budgets, legislation, programs, contracts and staffing.Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas.Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analyses.Develops, prepares, modifies and monitors items/areas such as budgets, grants, research projects, and contracts.Implements and evaluates policies, procedures and programs related to the assignment.Works closely with managers and other staff within the department and the City to anticipate, obtain and provide ongoing and accurate information.Coordinates activities related to projects, programs and/or other areas being analyzed.Interprets policies and procedures to department staff, City employees and external agencies and individuals.Researches, interprets and complies with local, state and federal codes, regulations, laws, policies, procedures and guidelines.Attends or serves as management liaison at meetings/functions such as committees, task forces, community forums, commissions, and conferences.Obtains data/information from internal and external departments and agencies in regard to areas being analyzed such as funding sources, interdepartmental activities, and programs.Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues.Provides direction to internal and external parties on assigned projects and activities.Supervises support, technical, professional and Management Analyst staff or serves as lead to Management Analysts.Performs other related duties as assigned.Education, Training and Experience Guidelines:Bachelor's Degree in Accounting, Finance, Business or Public Administration; social services or a related field, OR an equivalent combination of education, training, and experience.
Knowledge of:
Principles and practices of management and supervision.Principles of mathematical and statistical analysis, preparation and presentation.Research techniques.Principles and practices of public and/or business administration.Report writing.Internal and external operations, functions and resources related to the assignment.City organization, operations, policies, and procedures.Business and personal computers, and financial spreadsheet software applications.Skill in:
Reviewing interrelated financial and technical records, and identifying and reconciling errors.Using initiative, independent judgment, tact, and prudence within established procedural guidelines.Establishing and maintaining cooperative working relationships with City employees.Communicating effectively verbally and in writing.Managing analytical and administrative support services.Supervising management, professional, support and technical staff.Analyzing and interpreting a wide variety of complex data and information.Conducting comprehensive and in-depth research.Identifying issues, options and projected outcomes and making recommendations.Preparing and presenting written and oral reports.Interpreting and applying codes, regulations, laws policies, procedures and guidelines.Coordinating a wide variety of activities.Working independently and in a timely fashion.Providing direction to others on projects and activities.Working cooperatively and tactfully with others.LICENSE AND CERTIFICATION REQUIREMENTS:A valid California State Driver's License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:Work is performed in a standard office environment.
CONDITIONS OF EMPLOYMENTRequired to take an Oath of OfficeCity employees are disaster relief workers in the event of natural disasters or emergency conditions.As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.OTHER CONSIDERATIONSThe City of Pacific Grove does not participate in Social Security.The duration of the eligibility list is 14 months unless abolished by Human Resources. Eligibility lists established from this recruitment may be used for full-time, part-time and limited term positions.May be required to work evenings for City Council and/or boards and commissions meetings.This position is represented by the Management Employee Association (MEA).
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A 3% cost of living adjustment (COLA) is scheduled the first full pay period in July 2025*.
This management level position is assigned to the Community Development Department. This is a new position within Community Development, and the successful candidate will have the opportunity to help shape the role and responsibilities of the position. The ideal candidate will have a degree with a major in public administration, business administration, accounting, or other related field; and have two years of experience in contract management; grant funding management & reporting; housing programs; municipal budgets; RFP/RFQ; and/or modernization of programs and processes to improve efficiency and transparency. This individual will have a strong background in providing support to a multi-disciplinary team, manage multiple projects and deadlines; establish collaborative relationships, be a self-starter, solution-oriented, and retain a focus on operational excellence and continuous improvement. Preference may be given to those candidates that have experience in working in municipal government. Experience with Community Development Block Grant (CDBG) or other Housing and Urban Development or state grant funding is a plus.
For Housing and Community Development Assignments:This position is a generalist within the Community Development Department and responsibilities may vary. The position will support the Housing Program (50%) and general Community Development Dept. functions (50%). In addition to duties described in the summary duties section, specific duties below are assigned to the position.
Participates in the preparation of the annual departmental budget. Prepare and present budget amendments, as needed.
Support various grant funding programs related to local, regional, state, and federal housing and community development funding sources including preparation of grant applications, documentation of expenditures, and preparation of necessary reports.
Manages various consultant contracts, tracking invoices and payments, contract terms and expirations. Preparation of contract amendments as needed.
Manages and prepares Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s), bidder and contractor/consultant selection and management.
*Any salary change must be approved by City Council with two reads of an ordinance before it may become effective.Under direction, manages and provides administrative analytical staff support services for a major program or function; performs a wide variety of analytical and administrative duties of moderate to high scope and complexity; may supervise support, technical, professional and Management Analyst staff.
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:Manages and provides administrative analytical staff support services for a major program or function.Analyzes, researches, gathers and interprets information on a wide variety of management matters such as budgets, legislation, programs, contracts and staffing.Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas.Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analyses.Develops, prepares, modifies and monitors items/areas such as budgets, grants, research projects, and contracts.Implements and evaluates policies, procedures and programs related to the assignment.Works closely with managers and other staff within the department and the City to anticipate, obtain and provide ongoing and accurate information.Coordinates activities related to projects, programs and/or other areas being analyzed.Interprets policies and procedures to department staff, City employees and external agencies and individuals.Researches, interprets and complies with local, state and federal codes, regulations, laws, policies, procedures and guidelines.Attends or serves as management liaison at meetings/functions such as committees, task forces, community forums, commissions, and conferences.Obtains data/information from internal and external departments and agencies in regard to areas being analyzed such as funding sources, interdepartmental activities, and programs.Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues.Provides direction to internal and external parties on assigned projects and activities.Supervises support, technical, professional and Management Analyst staff or serves as lead to Management Analysts.Performs other related duties as assigned.Education, Training and Experience Guidelines:Bachelor's Degree in Accounting, Finance, Business or Public Administration; social services or a related field, OR an equivalent combination of education, training, and experience.
Knowledge of:
Principles and practices of management and supervision.Principles of mathematical and statistical analysis, preparation and presentation.Research techniques.Principles and practices of public and/or business administration.Report writing.Internal and external operations, functions and resources related to the assignment.City organization, operations, policies, and procedures.Business and personal computers, and financial spreadsheet software applications.Skill in:
Reviewing interrelated financial and technical records, and identifying and reconciling errors.Using initiative, independent judgment, tact, and prudence within established procedural guidelines.Establishing and maintaining cooperative working relationships with City employees.Communicating effectively verbally and in writing.Managing analytical and administrative support services.Supervising management, professional, support and technical staff.Analyzing and interpreting a wide variety of complex data and information.Conducting comprehensive and in-depth research.Identifying issues, options and projected outcomes and making recommendations.Preparing and presenting written and oral reports.Interpreting and applying codes, regulations, laws policies, procedures and guidelines.Coordinating a wide variety of activities.Working independently and in a timely fashion.Providing direction to others on projects and activities.Working cooperatively and tactfully with others.LICENSE AND CERTIFICATION REQUIREMENTS:A valid California State Driver's License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:Work is performed in a standard office environment.
CONDITIONS OF EMPLOYMENTRequired to take an Oath of OfficeCity employees are disaster relief workers in the event of natural disasters or emergency conditions.As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.OTHER CONSIDERATIONSThe City of Pacific Grove does not participate in Social Security.The duration of the eligibility list is 14 months unless abolished by Human Resources. Eligibility lists established from this recruitment may be used for full-time, part-time and limited term positions.May be required to work evenings for City Council and/or boards and commissions meetings.This position is represented by the Management Employee Association (MEA).
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