MountainOne
Executive Assistant to Chief Philanthropy Officer
MountainOne, Becket, Massachusetts, us, 01223
TITLE:
Executive Assistant to Chief Philanthropy OfficerSTATUS:
Part-time, Year-RoundLOCATION:
Hybrid, must live within frequent driving distance of Jacob’s PillowREPORTS TO:
Chief Philanthropy OfficerDEPARTMENT:
PhilanthropyWORKS WITH:
Philanthropy team members, Assistant to the Executive Director, and Board LiaisonCOMPENSATION:
$22-$28 per hour (less applicable tax withholdings)BENEFITS (SUMMER ONLY):
three meals a day, free access to classes, performances, talks, and studio usage.POSITION OVERVIEWThe Executive Assistant to the Chief Philanthropy Officer (CPO) plays a crucial role in supporting the Philanthropy Department's goals by providing high-level administrative, organizational, and logistical assistance. This part-time position ensures seamless administrative support to the Chief Philanthropy Officer, facilitates key donor relationships, and assists with special initiatives and events. The ideal candidate will excel in a dynamic environment, exhibit strong attention to detail, and handle confidential information with utmost discretion and care.RESPONSIBILITIESAdministrative Support:Manage the CPO's calendar, scheduling internal and external meetings, and ensuring the CPO is prepared with relevant materials.Arrange travel, accommodations, and other logistics for the CPO’s donor visits and philanthropy-related travel.Cover key administrative duties, such as gift entry or database maintenance, during team member leave, or as delegated by the supervisor to ensure seamless department operations.Assist with special projects and initiatives as needed, ensuring timely completion of tasks.Philanthropic Engagement:Provide support in maintaining donor relationships, including preparing donor meeting materials, ensuring acknowledgments are sent, and maintaining donor records on time.Coordinate logistics for donor events, meetings, and virtual engagements, in collaboration with the Philanthropy team.Draft and manage correspondence, reports, proposals, and presentation materials, maintaining confidentiality and discretion.Assist with the execution of high-level donor cultivation and stewardship events, both on-site and online.Manage updates to the Tessitura CRM database, ensuring that donor interactions and records are up-to-date.Event & Meeting Coordination:Support the planning and execution of fundraising and donor events, working with other staff members to ensure seamless events.Provide support for meeting set up and breakdown, hosting guests on site, and other related duties.Prepare and disseminate agendas, take minutes, and follow up on action items from meetings led by the CPO, including with the Board’s Campaign Committee and Philanthropy Committee.Assist with organizing fundraising campaign efforts for capital and endowment projects, such as tracking progress and generating reports.
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Executive Assistant to Chief Philanthropy OfficerSTATUS:
Part-time, Year-RoundLOCATION:
Hybrid, must live within frequent driving distance of Jacob’s PillowREPORTS TO:
Chief Philanthropy OfficerDEPARTMENT:
PhilanthropyWORKS WITH:
Philanthropy team members, Assistant to the Executive Director, and Board LiaisonCOMPENSATION:
$22-$28 per hour (less applicable tax withholdings)BENEFITS (SUMMER ONLY):
three meals a day, free access to classes, performances, talks, and studio usage.POSITION OVERVIEWThe Executive Assistant to the Chief Philanthropy Officer (CPO) plays a crucial role in supporting the Philanthropy Department's goals by providing high-level administrative, organizational, and logistical assistance. This part-time position ensures seamless administrative support to the Chief Philanthropy Officer, facilitates key donor relationships, and assists with special initiatives and events. The ideal candidate will excel in a dynamic environment, exhibit strong attention to detail, and handle confidential information with utmost discretion and care.RESPONSIBILITIESAdministrative Support:Manage the CPO's calendar, scheduling internal and external meetings, and ensuring the CPO is prepared with relevant materials.Arrange travel, accommodations, and other logistics for the CPO’s donor visits and philanthropy-related travel.Cover key administrative duties, such as gift entry or database maintenance, during team member leave, or as delegated by the supervisor to ensure seamless department operations.Assist with special projects and initiatives as needed, ensuring timely completion of tasks.Philanthropic Engagement:Provide support in maintaining donor relationships, including preparing donor meeting materials, ensuring acknowledgments are sent, and maintaining donor records on time.Coordinate logistics for donor events, meetings, and virtual engagements, in collaboration with the Philanthropy team.Draft and manage correspondence, reports, proposals, and presentation materials, maintaining confidentiality and discretion.Assist with the execution of high-level donor cultivation and stewardship events, both on-site and online.Manage updates to the Tessitura CRM database, ensuring that donor interactions and records are up-to-date.Event & Meeting Coordination:Support the planning and execution of fundraising and donor events, working with other staff members to ensure seamless events.Provide support for meeting set up and breakdown, hosting guests on site, and other related duties.Prepare and disseminate agendas, take minutes, and follow up on action items from meetings led by the CPO, including with the Board’s Campaign Committee and Philanthropy Committee.Assist with organizing fundraising campaign efforts for capital and endowment projects, such as tracking progress and generating reports.
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