Office Manager Miami – Medical Devices

Our client is a privately owned medical device company. For their sales and marketing office in Miami, they are looking for an experienced and highly professional Office Manager.Requirements:Proven office management, administrative or assistant experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeKnowledge of accounting, data and administrative management practices and proceduresKnowledge of clerical practices and proceduresKnowledge of business and management principlesComputer skills and knowledge of office software packagesResponsibilities:Point person for maintenance, mailing, shipping, supplies, equipment, bills and errandsOrganize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseProvide general support to visitorsManage executives’ schedules, calendars and appointmentsResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitoredPerform review and analysis of special projects and keep the management properly informedParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresMonitor and maintain office supplies inventoryMaintain a safe and secure working environmentAssist in the overall finances of the US employees – expense reports, etc.Maintain a document management system for Legal/Compliance, including reviewing contract request forms for completeness, tracking execution status of final agreements, doing quality control on the signed agreements and saving in the company’s document management system; all as trained to by Legal/Compliance.Assist with certain coordinator activities with Sales Operations and Legal, including, but not limited to, the management of e-signature for agreements with customers and maintaining document repositories.

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