Uncommon Bridges
Office Manager
Uncommon Bridges, Seattle, Washington, us, 98127
Uncommon Bridges is seeking a solution-driven and self-motivated natural problem solver to join an exciting and fast-paced environment as Office Manager. This person will keep the office organized, offer executive support, and collaborate with every member of the team and several consultants to support the day-to-day operations of the company. The Office Manager is a key support player to the entire firm by ensuring that our office is ready to host clients and community members, that team members have the tools and supplies they need to deliver on project products and other deliverables, and that all employees have an office and broader work environment that supports their productivity and creativity.About Uncommon Bridges
Uncommon Bridges is a consulting firm located in downtown Seattle next to Pike Place Market. Established in 2009, Uncommon Bridges specializes in building consensus and unlikely coalitions, communicating complex information, demonstrating leading ideas, and shaping organizations. We build more vibrant, just, and thriving communities by braiding inclusive processes, consensus leadership, impactful organizations, and meaningful places into everything we do. Key services include Strategic Planning & Visioning; Facilitation; Research & Analysis; Business Improvement District (BID) Formation, Renewal, & Expansion; Community & Stakeholder Engagement; Policy & Program Development; Government Relations & Strategy; and Cultural Placemaking. Examples of current and past client work can be found at
www.uncommonbridges.com . The company has a strong culture of transparency, flexibility, equity, and open communication, and is a majority people of color- and woman-owned small business.About the Position
The Office Manager is responsible for driving internal operations and providing support across human resources, marketing, accounting, and project management functions. Additionally, the Office Manager will offer executive support to the Managing Partner and other Partners. This role will report to the Business Manager and collaborate with all members of the firm, including several consultants.Key Responsibilities
Operations
— Performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers; Performs company database and system administration support tasks; Troubleshoots basic technology issues for all team members; Monitors inventory and places orders for office equipment, supplies, and provisions; Keeps the office organized and presentable; Plans and coordinates office-wide facilities maintenance; Develops, maintains and executes company operations systems and protocols; Supports HR activities or initiatives; Administers accounting processes; Supports organizational development by planning and executing regular company events; Acts as the first point of contact for all visitors to the office.Executive Support
— Provides multi-faceted administrative support and assistance to Managing and other Partners; Manages partners’ schedules and travel arrangements; Manages meeting preparations and follow-up tasks; Conducts research and information gathering on behalf of the partners.Professional Development
— Participate in professional development activities, including seminars, conferences, work groups, certifications, and so forth.Key Skills
Organization
— Systems-oriented thinker who can simplify complex challenges into manageable pieces.Problem-Solving
— Creative and solutions-oriented.Communication
— Skilled communicator able to work in a multi-disciplinary setting.Analysis
— Strong analytical and data management skills.Quality Control
— Strong attention to detail.Writing
— Strong writing skills are essential.Technology
— Nimble and open to continued learning on essential software and hardware.Collaboration
— Building strong working relationships with colleagues.Equity Analysis
— Commitment to racial equity.Empathetic Approach
— Ability to work empathetically with a wide variety of people.Essential Qualifications:
Associate’s degree or equivalent relevant experience.At least two years of experience in administrative functions and processes.Strong skills in word processing and presentation software including Microsoft Office and Google Suite.Experience in and/or ability to learn video conferencing software and project management software.Working Conditions:
Location
— Work in the firm’s downtown Seattle office five days per week.Schedule
— This is an overtime exempt position.Supervision
— This position reports to the Business Manager.Communication
— Frequent communication with team members and vendors through various means is essential.Stress Levels
— This is a demanding role which may involve managing multiple projects simultaneously.Salary for this position will depend on experience but is likely $62,400-$92,100 annually. This is a full-time, overtime exempt position. The firm offers health insurance, paid holidays, paid time off, a retirement plan, and an Employee Assistance Program.
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Uncommon Bridges is a consulting firm located in downtown Seattle next to Pike Place Market. Established in 2009, Uncommon Bridges specializes in building consensus and unlikely coalitions, communicating complex information, demonstrating leading ideas, and shaping organizations. We build more vibrant, just, and thriving communities by braiding inclusive processes, consensus leadership, impactful organizations, and meaningful places into everything we do. Key services include Strategic Planning & Visioning; Facilitation; Research & Analysis; Business Improvement District (BID) Formation, Renewal, & Expansion; Community & Stakeholder Engagement; Policy & Program Development; Government Relations & Strategy; and Cultural Placemaking. Examples of current and past client work can be found at
www.uncommonbridges.com . The company has a strong culture of transparency, flexibility, equity, and open communication, and is a majority people of color- and woman-owned small business.About the Position
The Office Manager is responsible for driving internal operations and providing support across human resources, marketing, accounting, and project management functions. Additionally, the Office Manager will offer executive support to the Managing Partner and other Partners. This role will report to the Business Manager and collaborate with all members of the firm, including several consultants.Key Responsibilities
Operations
— Performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers; Performs company database and system administration support tasks; Troubleshoots basic technology issues for all team members; Monitors inventory and places orders for office equipment, supplies, and provisions; Keeps the office organized and presentable; Plans and coordinates office-wide facilities maintenance; Develops, maintains and executes company operations systems and protocols; Supports HR activities or initiatives; Administers accounting processes; Supports organizational development by planning and executing regular company events; Acts as the first point of contact for all visitors to the office.Executive Support
— Provides multi-faceted administrative support and assistance to Managing and other Partners; Manages partners’ schedules and travel arrangements; Manages meeting preparations and follow-up tasks; Conducts research and information gathering on behalf of the partners.Professional Development
— Participate in professional development activities, including seminars, conferences, work groups, certifications, and so forth.Key Skills
Organization
— Systems-oriented thinker who can simplify complex challenges into manageable pieces.Problem-Solving
— Creative and solutions-oriented.Communication
— Skilled communicator able to work in a multi-disciplinary setting.Analysis
— Strong analytical and data management skills.Quality Control
— Strong attention to detail.Writing
— Strong writing skills are essential.Technology
— Nimble and open to continued learning on essential software and hardware.Collaboration
— Building strong working relationships with colleagues.Equity Analysis
— Commitment to racial equity.Empathetic Approach
— Ability to work empathetically with a wide variety of people.Essential Qualifications:
Associate’s degree or equivalent relevant experience.At least two years of experience in administrative functions and processes.Strong skills in word processing and presentation software including Microsoft Office and Google Suite.Experience in and/or ability to learn video conferencing software and project management software.Working Conditions:
Location
— Work in the firm’s downtown Seattle office five days per week.Schedule
— This is an overtime exempt position.Supervision
— This position reports to the Business Manager.Communication
— Frequent communication with team members and vendors through various means is essential.Stress Levels
— This is a demanding role which may involve managing multiple projects simultaneously.Salary for this position will depend on experience but is likely $62,400-$92,100 annually. This is a full-time, overtime exempt position. The firm offers health insurance, paid holidays, paid time off, a retirement plan, and an Employee Assistance Program.
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