Atomic Data
Office & Facilities Manager
Atomic Data, Minneapolis, Minnesota, United States, 55400
Office & Facilities ManagerDepartment:
People and CultureReports to:
People and Culture LeaderJob Summary
The
Office & Facilities Manager
is responsible for maintaining and overseeing Atomic Data & Foundation Technologies' facilities, including grounds, offices, property, and equipment, to ensure a safe, functional, and welcoming environment. This role serves as a representative and liaison, addressing the needs of the office, fulfilling them directly or communicating them to leadership, and managing projects until solutions are delivered. The Office & Facilities Manager has two part-time direct reports in Facilities (Janitorial Services).The ideal candidate is friendly, organized, flexible, detail-oriented, and efficient, with strong multitasking abilities. While the primary worksite is on-site, there is occasional flexibility to perform duties remotely as needed.Essential Functions
Office Management
Oversee and coordinate office administrative procedures to ensure smooth daily operations.Maintain office supply and kitchen inventory, including procurement and restocking as needed.Manage incoming and outgoing mail, packages, and shipments.Oversee the maintenance, repair, and functionality of office equipment.Coordinate office space planning, utilization, and seating arrangements.Provide frequent front desk coverage to assist employees, manage requests, and facilitate shipments.Assist with travel accommodation for employees visiting headquarters.Serve as backup support for the Senior Executive Assistant when needed.Facilities Management
Ensure the functionality and upkeep of company property and facilities.Manage building maintenance and repairs, including HVAC, plumbing, and electrical systems.Coordinate with vendors and contractors for maintenance and improvement projects.Oversee and manage the Janitorial Services team to maintain a clean and safe work environment.Monitor and manage security systems to protect the office and company assets.Track facility-related expenses and manage budgets effectively.Support office moves, including rearranging furniture and office equipment.Qualifications
Strong organizational and time management skills.Excellent written, verbal, and interpersonal communication abilities.Proficiency in Microsoft Office Suite.Familiarity with building maintenance, repairs, and related systems.Ability to multitask, prioritize, and manage competing demands effectively.Detail-oriented, results-driven, and highly organized.Capable of working independently and collaboratively within a team.Flexibility, adaptability, and strong problem-solving skills.Able to perform desk-based work for extended periods.Physically able to lift and move up to 30 lbs.
#J-18808-Ljbffr
People and CultureReports to:
People and Culture LeaderJob Summary
The
Office & Facilities Manager
is responsible for maintaining and overseeing Atomic Data & Foundation Technologies' facilities, including grounds, offices, property, and equipment, to ensure a safe, functional, and welcoming environment. This role serves as a representative and liaison, addressing the needs of the office, fulfilling them directly or communicating them to leadership, and managing projects until solutions are delivered. The Office & Facilities Manager has two part-time direct reports in Facilities (Janitorial Services).The ideal candidate is friendly, organized, flexible, detail-oriented, and efficient, with strong multitasking abilities. While the primary worksite is on-site, there is occasional flexibility to perform duties remotely as needed.Essential Functions
Office Management
Oversee and coordinate office administrative procedures to ensure smooth daily operations.Maintain office supply and kitchen inventory, including procurement and restocking as needed.Manage incoming and outgoing mail, packages, and shipments.Oversee the maintenance, repair, and functionality of office equipment.Coordinate office space planning, utilization, and seating arrangements.Provide frequent front desk coverage to assist employees, manage requests, and facilitate shipments.Assist with travel accommodation for employees visiting headquarters.Serve as backup support for the Senior Executive Assistant when needed.Facilities Management
Ensure the functionality and upkeep of company property and facilities.Manage building maintenance and repairs, including HVAC, plumbing, and electrical systems.Coordinate with vendors and contractors for maintenance and improvement projects.Oversee and manage the Janitorial Services team to maintain a clean and safe work environment.Monitor and manage security systems to protect the office and company assets.Track facility-related expenses and manage budgets effectively.Support office moves, including rearranging furniture and office equipment.Qualifications
Strong organizational and time management skills.Excellent written, verbal, and interpersonal communication abilities.Proficiency in Microsoft Office Suite.Familiarity with building maintenance, repairs, and related systems.Ability to multitask, prioritize, and manage competing demands effectively.Detail-oriented, results-driven, and highly organized.Capable of working independently and collaboratively within a team.Flexibility, adaptability, and strong problem-solving skills.Able to perform desk-based work for extended periods.Physically able to lift and move up to 30 lbs.
#J-18808-Ljbffr