The Midtown Group
Sr. Executive Administrative Assistant (Hybrid)
The Midtown Group, Chantilly, Virginia, United States, 22021
Our client, a well-respected National Law Firm, is seeking a Senior Executive Assistant to join it's team and support the Executive Team on a permanent basis in their Northern Virginia HQ!
The Senior Executive Assistant oversees and manages a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This position will support senior firm leaders across all aspects of their jobs, including internal administrative initiatives, business administration efforts, as well as client deliverables. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.ESSENTIAL DUTIES, TASKS, AND RESPONSIBILITIES• Manage daily schedules and projects, requiring interaction with internal Firm members and assistants, as well as clients and vendors. Tasks may include:o Receive and screen communications including telephone calls, email messages, and incoming mail per direction while maintaining the highest level of confidentiality in all aspects of client and staff informationo Provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication and project tasks with Firm members, clients, and vendorso Assist with office organization in conjunction with day-to-day support of activities• Assist with various work product and business tasks such as:o Create, prepare, and modify documents on the Firms network such as reports, memorandums, letters, invoices, background documents, financial information, and other communications, using word processing, spreadsheets, PowerPoint, Worksite, and/or other software programso Prepare agendas, attend Firm and other meetings as requested and record, transcribe and distribute meeting minuteso Conduct non-legal research, assemble, and analyze data to prepare documentso Review and summarize miscellaneous business and operational reports and documentso Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Other Administrative Duties
? Arrangement of travel schedules and meetings? Preparation of expense reports? General clerical duties include copying, faxing, mailing, filing, and retrieving
documents, records, and reference materials
? Preparation and delivery of periodic progress reports including appropriate metrics? Adherence to business standards and procedures
Perform other related duties as assigned. SKILLS, KNOWLEDGE, AND ABILITIESo Maintain the highest level of discretion and confidentiality o Excellent written and oral communication skills in English o Critical thinker, with excellent analytical abilities essential o Proficient computer / office productivity software skillso Ability to function in a high energy fast paced environmento Ability to work effectively in a culturally diverse work groupo Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowermento Ability to maintain thorough and open communications - whether the information is positive or negative, by relaying this information as quickly and accurately as possible to their supervisor and other affected team memberso Ability to improve quality, cost, delivery, and productivity through continuous improvement activitieso Will be required to work onsite in the Firm's Virginia offices 3-4 days per weeko May require domestic travel for project related assignments on an irregular basiso Position will require the ability for the employee to adjust their work schedule to adapt toExecutive Director's demanding schedules and support needs throughout the yearQUALIFICATIONS
7-10 years of experience as an executive administrative assistantAssociates degree or higher in business or related fields strongly preferred
The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.
The Senior Executive Assistant oversees and manages a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This position will support senior firm leaders across all aspects of their jobs, including internal administrative initiatives, business administration efforts, as well as client deliverables. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.ESSENTIAL DUTIES, TASKS, AND RESPONSIBILITIES• Manage daily schedules and projects, requiring interaction with internal Firm members and assistants, as well as clients and vendors. Tasks may include:o Receive and screen communications including telephone calls, email messages, and incoming mail per direction while maintaining the highest level of confidentiality in all aspects of client and staff informationo Provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication and project tasks with Firm members, clients, and vendorso Assist with office organization in conjunction with day-to-day support of activities• Assist with various work product and business tasks such as:o Create, prepare, and modify documents on the Firms network such as reports, memorandums, letters, invoices, background documents, financial information, and other communications, using word processing, spreadsheets, PowerPoint, Worksite, and/or other software programso Prepare agendas, attend Firm and other meetings as requested and record, transcribe and distribute meeting minuteso Conduct non-legal research, assemble, and analyze data to prepare documentso Review and summarize miscellaneous business and operational reports and documentso Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Other Administrative Duties
? Arrangement of travel schedules and meetings? Preparation of expense reports? General clerical duties include copying, faxing, mailing, filing, and retrieving
documents, records, and reference materials
? Preparation and delivery of periodic progress reports including appropriate metrics? Adherence to business standards and procedures
Perform other related duties as assigned. SKILLS, KNOWLEDGE, AND ABILITIESo Maintain the highest level of discretion and confidentiality o Excellent written and oral communication skills in English o Critical thinker, with excellent analytical abilities essential o Proficient computer / office productivity software skillso Ability to function in a high energy fast paced environmento Ability to work effectively in a culturally diverse work groupo Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowermento Ability to maintain thorough and open communications - whether the information is positive or negative, by relaying this information as quickly and accurately as possible to their supervisor and other affected team memberso Ability to improve quality, cost, delivery, and productivity through continuous improvement activitieso Will be required to work onsite in the Firm's Virginia offices 3-4 days per weeko May require domestic travel for project related assignments on an irregular basiso Position will require the ability for the employee to adjust their work schedule to adapt toExecutive Director's demanding schedules and support needs throughout the yearQUALIFICATIONS
7-10 years of experience as an executive administrative assistantAssociates degree or higher in business or related fields strongly preferred
The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.