Aledo Independent School District
Principal Secretary -McCall Elementary School
Aledo Independent School District, Aledo, Texas, United States, 76008
Position Type:Secretarial/Clerical/Secretary
Date Posted:10/28/2024
Location:McCall Elementary School This is a Principal secretary postion at McCall Elementary School for the 2024-2025 School yearThis is an 11 month work calendar. 220 days / Paygrade 4
Primary Purpose:Ensure and assist in the efficient operation of school administrative office and provide clerical services for school's administrative staff.
Qualifications :Education/Certification:High school diploma or GED
Special Knowledge/Skills:Proficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principles
Experience:One to three years secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence1. Prepare written correspondence, forms, schedules, or reports using personal computer.2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.3. Maintain a daily teacher attendance log and records for substitute teachers.4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.5. Maintain school calendar of events.
Reception and Phones6. Schedule meetings and appointments and maintain calendar for principal.7. Assist students, teachers, and parents as needed.8. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.10. Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budgetrecords.12. Prepare and process purchase orders.13. Receive, store, and issue supplies and equipment.14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activitycheckbook(s) and ledger(s).15. Assist with coordination of faculty meetings and campus activities.16. Assist with campus budget preparation.17. Maintain inventory of fixed assets, equipment, and supplies.
Other18. Sort, distribute, or deliver mail and other documents.19. Administer medication to students, check temperatures, and notify parents of student illness in nurse'sabsence.20. Maintain confidentiality.
Equipment Used:Personal computer and peripherals, copier, fax machine, and calculator.
Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive handmotions; prolonged use of computer.
In order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in "application materials".Please contact Human Resources with any questions.
Attachment(s):
2024-2025 Clerical-Paraprofessional Pay Plan.pdfJD-Secretary, Principal.pdf
Date Posted:10/28/2024
Location:McCall Elementary School This is a Principal secretary postion at McCall Elementary School for the 2024-2025 School yearThis is an 11 month work calendar. 220 days / Paygrade 4
Primary Purpose:Ensure and assist in the efficient operation of school administrative office and provide clerical services for school's administrative staff.
Qualifications :Education/Certification:High school diploma or GED
Special Knowledge/Skills:Proficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principles
Experience:One to three years secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence1. Prepare written correspondence, forms, schedules, or reports using personal computer.2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.3. Maintain a daily teacher attendance log and records for substitute teachers.4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.5. Maintain school calendar of events.
Reception and Phones6. Schedule meetings and appointments and maintain calendar for principal.7. Assist students, teachers, and parents as needed.8. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.10. Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budgetrecords.12. Prepare and process purchase orders.13. Receive, store, and issue supplies and equipment.14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activitycheckbook(s) and ledger(s).15. Assist with coordination of faculty meetings and campus activities.16. Assist with campus budget preparation.17. Maintain inventory of fixed assets, equipment, and supplies.
Other18. Sort, distribute, or deliver mail and other documents.19. Administer medication to students, check temperatures, and notify parents of student illness in nurse'sabsence.20. Maintain confidentiality.
Equipment Used:Personal computer and peripherals, copier, fax machine, and calculator.
Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive handmotions; prolonged use of computer.
In order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in "application materials".Please contact Human Resources with any questions.
Attachment(s):
2024-2025 Clerical-Paraprofessional Pay Plan.pdfJD-Secretary, Principal.pdf