State of California
Contracts Analyst
State of California, Sacramento, California, United States, 95828
The Information Technology Specialist I (ITS I) is responsible for supporting all aspects of the complex Department of FISCal (FI$Cal) contract management processes, including deliverables management, invoice review and approvals, and contract oversight from initiation to closeout. The incumbent serves as the advanced technical specialist in the performance of Information Technology (IT) and non-IT vendor accountability and contract management activities. The incumbent interacts regularly with various levels of department staff, including management, as well as control agency staff and contractors, on a regular basis, in order to manage contract activities and resolve any issues that may arise throughout the life of a contract.
You will find additional information about the job in the Duty Statement .
Working Conditions
At FI$Cal, we offer a remote-centered position with the flexibility of telework for three or more days per week. In-office attendance is mandatory on designated days. Our office is located at 2000 Evergreen Street, Sacramento, CA. Candidates residing outside of California are welcome to interview, but proof of California residency is required before appointment. Please note, relocation and commute expenses are the responsibility of the employee.
This position requires the ability to work under pressure to meet deadlines and may require excess hours to be worked. The incumbent should be available to travel as needed and is expected to perform functions and duties under the guidance of the Department of FISCal's core values. The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.
This position requires prolonged sitting in an office-setting environment with the use of a telephone and personal computer. This position requires daily use of a copier, telephone, computer and general office equipment, as needed. This position may require the use of a hand-cart to transport documents and/or equipment over 20 pounds (i.e., laptop, computer, projector, reference manuals, solicitation documents, etc.). The incumbent must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. The incumbent must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.
Visa SponsorshipThis position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with Department of FISCal.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.INFORMATION TECHNOLOGY SPECIALIST IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-456631
Position #(s):333-650-1402-005
Working Title:Contracts Analyst
Classification:INFORMATION TECHNOLOGY SPECIALIST I $6,323.00 - $8,475.00 A$6,954.00 - $9,319.00 B$7,635.00 - $10,230.00 C
# of Positions:1
Work Location:Sacramento County
Telework:Hybrid
Job Type:Permanent, Full Time
Department InformationThe Financial Information System for California (FI$Cal) is of significant scope, complexity, and sensitivity and has been identified as one of the largest financial business transformations the State has ever undertaken as it has changed the way all state departments conduct financial operations. The FI$Cal Enterprise Resource Planning (ERP) System enables the state to combine its accounting, budgeting, cash management, and procurement and contracting operation into a single, integrated financial management system. The FI$Cal ERP System eliminates the need for hundreds of independent legacy systems and department-specific applications that previously supported internal business operations of the state.
Assembly Bill 156 (Stats. 2022, Ch. 569, Sec. 18 and 24 ) recognized the completion of the FI$Cal project and codified a "road map" of future work the Department of FISCal must achieve before 2032.
Department Website: https://fiscal.ca.gov
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.
The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/19/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of FISCalHuman Resources OfficeAttn: Human Resources Office2000 Evergreen StreetSuite 120Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of FISCalHuman Resources OfficeHuman Resources Office2000 Evergreen StreetSuite 120Sacramento , CA 95815
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Statement of Qualifications -A Statement of Qualifications (SOQ) is required and must be submitted with your application. Please see instructions below.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
State information technology contract management methodologies, fundamentals, and procedures.
Knowledge and experience with the acquisition life cycle.
Experience interpreting and working with with the California Statewide Information Management Manual, California State Administrative Manual, California State Contracting Manual, California Public Contract Code and the California Government Code.
Experience fostering an inclusive work environment where diversity of thought is valued and encouraged.
Exceptional interpersonal skills and creating strong partnerships in a collaborative environment with internal and external stakeholders, including oversight agencies.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Our office has free, gated parking, and convenient electric vehicle charging stations available.
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Department Website: https://fiscal.ca.govHuman Resources Contact:FI$Cal Human Resources Office(916) 576-5240Careers@fiscal.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:FI$Cal Labor(916) 576-5240Labor@fiscal.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualifications
When completing the SOQ, you must title the page "Statement of Qualifications," add your first and last name to the top right hand corner of the page, and list the question, providing your answer below. Be sure to explain your answers thoroughly, including all relevant experience, education, and training. The SOQ must be typed in 12-point Arial font and be no more than two pages in length with correct grammar use, punctuation, and spelling. Your SOQ must address the following:
1. Describe your experience managing contracts.
2. Describe your experience handling a consultant's performance issues.
Additional Application Instructions
In order for experience to be considered, applications must be completed fully, including "to" and "from" employment dates (m/d/y) and hours worked per week. If various hours per week please average. Applications submitted via mail or drop-off must include the JC number listed on this recruitment, and indicate the basis of your eligibility in the "Examinations or Job Title" section on your application (i.e. Training and Development, List Eligibility, Lateral Transfer, etc.).
Please do not include the Equal Employment Opportunity questionnaire of the state application.
Applications will be scored based on the information contained in the application package.
PDF file format is preferred for supporting documents.
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online (i.e. SSN, examination related information, and driver's license number) will automatically be redacted upon submission.
Possession of minimum qualifications will be verified prior to interview and/or appointment.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. Foreign transcripts must include official verification of U.S. equivalency prior to appointment by an organization, found here. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the minimum qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
You will find additional information about the job in the Duty Statement .
Working Conditions
At FI$Cal, we offer a remote-centered position with the flexibility of telework for three or more days per week. In-office attendance is mandatory on designated days. Our office is located at 2000 Evergreen Street, Sacramento, CA. Candidates residing outside of California are welcome to interview, but proof of California residency is required before appointment. Please note, relocation and commute expenses are the responsibility of the employee.
This position requires the ability to work under pressure to meet deadlines and may require excess hours to be worked. The incumbent should be available to travel as needed and is expected to perform functions and duties under the guidance of the Department of FISCal's core values. The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.
This position requires prolonged sitting in an office-setting environment with the use of a telephone and personal computer. This position requires daily use of a copier, telephone, computer and general office equipment, as needed. This position may require the use of a hand-cart to transport documents and/or equipment over 20 pounds (i.e., laptop, computer, projector, reference manuals, solicitation documents, etc.). The incumbent must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. The incumbent must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.
Visa SponsorshipThis position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with Department of FISCal.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.INFORMATION TECHNOLOGY SPECIALIST IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-456631
Position #(s):333-650-1402-005
Working Title:Contracts Analyst
Classification:INFORMATION TECHNOLOGY SPECIALIST I $6,323.00 - $8,475.00 A$6,954.00 - $9,319.00 B$7,635.00 - $10,230.00 C
# of Positions:1
Work Location:Sacramento County
Telework:Hybrid
Job Type:Permanent, Full Time
Department InformationThe Financial Information System for California (FI$Cal) is of significant scope, complexity, and sensitivity and has been identified as one of the largest financial business transformations the State has ever undertaken as it has changed the way all state departments conduct financial operations. The FI$Cal Enterprise Resource Planning (ERP) System enables the state to combine its accounting, budgeting, cash management, and procurement and contracting operation into a single, integrated financial management system. The FI$Cal ERP System eliminates the need for hundreds of independent legacy systems and department-specific applications that previously supported internal business operations of the state.
Assembly Bill 156 (Stats. 2022, Ch. 569, Sec. 18 and 24 ) recognized the completion of the FI$Cal project and codified a "road map" of future work the Department of FISCal must achieve before 2032.
Department Website: https://fiscal.ca.gov
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.
The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/19/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of FISCalHuman Resources OfficeAttn: Human Resources Office2000 Evergreen StreetSuite 120Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of FISCalHuman Resources OfficeHuman Resources Office2000 Evergreen StreetSuite 120Sacramento , CA 95815
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Statement of Qualifications -A Statement of Qualifications (SOQ) is required and must be submitted with your application. Please see instructions below.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
State information technology contract management methodologies, fundamentals, and procedures.
Knowledge and experience with the acquisition life cycle.
Experience interpreting and working with with the California Statewide Information Management Manual, California State Administrative Manual, California State Contracting Manual, California Public Contract Code and the California Government Code.
Experience fostering an inclusive work environment where diversity of thought is valued and encouraged.
Exceptional interpersonal skills and creating strong partnerships in a collaborative environment with internal and external stakeholders, including oversight agencies.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Our office has free, gated parking, and convenient electric vehicle charging stations available.
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Department Website: https://fiscal.ca.govHuman Resources Contact:FI$Cal Human Resources Office(916) 576-5240Careers@fiscal.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:FI$Cal Labor(916) 576-5240Labor@fiscal.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualifications
When completing the SOQ, you must title the page "Statement of Qualifications," add your first and last name to the top right hand corner of the page, and list the question, providing your answer below. Be sure to explain your answers thoroughly, including all relevant experience, education, and training. The SOQ must be typed in 12-point Arial font and be no more than two pages in length with correct grammar use, punctuation, and spelling. Your SOQ must address the following:
1. Describe your experience managing contracts.
2. Describe your experience handling a consultant's performance issues.
Additional Application Instructions
In order for experience to be considered, applications must be completed fully, including "to" and "from" employment dates (m/d/y) and hours worked per week. If various hours per week please average. Applications submitted via mail or drop-off must include the JC number listed on this recruitment, and indicate the basis of your eligibility in the "Examinations or Job Title" section on your application (i.e. Training and Development, List Eligibility, Lateral Transfer, etc.).
Please do not include the Equal Employment Opportunity questionnaire of the state application.
Applications will be scored based on the information contained in the application package.
PDF file format is preferred for supporting documents.
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online (i.e. SSN, examination related information, and driver's license number) will automatically be redacted upon submission.
Possession of minimum qualifications will be verified prior to interview and/or appointment.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. Foreign transcripts must include official verification of U.S. equivalency prior to appointment by an organization, found here. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the minimum qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.