AIP Publishing
People and Culture Generalist
AIP Publishing, New York, New York, us, 10261
AIP Publishing is a leading publisher of the physical sciences. Working at AIP Publishing means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing.
AIPP is proud to have been named one of the Best Companies to Work for in New York in 2020, 2021, 2022, 2023 and 2024. We foster a collaborative, creative atmosphere and encourage an inclusive workplace culture that maximizes individual contributions.
Our excellent benefits package includes:
Paid time offFlexible Work ScheduleCompetitive medical, dental and vision optionsExceptional retirement benefitsTraining opportunitiesTuition assistanceWe are seeking a dynamic, creative, collaborative People and Culture Generalist to join the People and Culture team. Reporting to the Director, People and Culture, the Generalist is responsible for key operational and administrative functions for the People and Culture team and will play a crucial role in supporting AIP Publishing's employees.
Key Responsibilities:
Employee Support:
Serve as the first point of contact for employee inquiries, providing general information and liaison with the payroll and benefit teams to answer questionsAnswer general FMLA inquiries and support both employees and managers in their collaboration with the benefits team and external vendorOnboarding:
Conduct new hire orientationOversee the administration of the onboarding process and act as a point of contact for new hires and hiring managers, addressing any questions or concernsTraining new hires on P&C platforms including Lattice and ADP eTimeDocumentation and Compliance:
Oversee various P&C programs (including Employee Referral Program, Tuition Reimbursement, Anniversary, Birthday, Rewards and Recognition) workflows and process timely, in alignment with policy and in conjunction with payroll deadlinesComplete unemployment claims and verifications of employment accurately and timelyMaintain the P&C Intranet PageOversee the invoice processMonitor and audit trainings through completionCreate and launch P&C surveys using Microsoft Forms and Survey MonkeyADP, Greenhouse (ATS) and Shared Drive Maintenance:
Manage employee electronic paperwork and ADP files, maintain a confidential, organized filing system for correspondence, policies, and HR-related documents, and ensure compliance with relevant regulations such as maintaining I-9 and NY State-mandated compliance, ensuring accurate and up-to-date documentationADP Workforce Now Data Entry including new hires and all employee changesGenerate ADP reportsSchedule Greenhouse P&C screensMaintain the P&C Shared DriveRequirements:
Bachelor's degree required3-5 years of demonstrated success in HR administration required3+ years ADP Workforce Now look up and data entry experience required2+ years Greenhouse or ATS preferredExperience answering general FMLA inquiries a plusThorough understanding of recruiting methods and best practices, as well as applicable policies and federal, state, and local employment laws and regulationsProficient with Excel, Word and PowerPointExcellent verbal and written communications skillsComfortable with ambiguity and adapting to changeAbility to work independently and collaborativelyAbility to exercise sound judgement in decision-makingHas a collaborative/consultative approach to workAbility to work on projects with competing priorities simultaneously
Additional details:
$31.25 (65K) - $40.87 (85K)
This is a remote first plus convening opportunity.
Salary within the above posted range is based on a variety of factors including relevant experience.
A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing's mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, equitable research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics.
AIP Publishing is proud to be an Equal Opportunity Employer
https://publishing.aip.org/privacy/
AIPP is proud to have been named one of the Best Companies to Work for in New York in 2020, 2021, 2022, 2023 and 2024. We foster a collaborative, creative atmosphere and encourage an inclusive workplace culture that maximizes individual contributions.
Our excellent benefits package includes:
Paid time offFlexible Work ScheduleCompetitive medical, dental and vision optionsExceptional retirement benefitsTraining opportunitiesTuition assistanceWe are seeking a dynamic, creative, collaborative People and Culture Generalist to join the People and Culture team. Reporting to the Director, People and Culture, the Generalist is responsible for key operational and administrative functions for the People and Culture team and will play a crucial role in supporting AIP Publishing's employees.
Key Responsibilities:
Employee Support:
Serve as the first point of contact for employee inquiries, providing general information and liaison with the payroll and benefit teams to answer questionsAnswer general FMLA inquiries and support both employees and managers in their collaboration with the benefits team and external vendorOnboarding:
Conduct new hire orientationOversee the administration of the onboarding process and act as a point of contact for new hires and hiring managers, addressing any questions or concernsTraining new hires on P&C platforms including Lattice and ADP eTimeDocumentation and Compliance:
Oversee various P&C programs (including Employee Referral Program, Tuition Reimbursement, Anniversary, Birthday, Rewards and Recognition) workflows and process timely, in alignment with policy and in conjunction with payroll deadlinesComplete unemployment claims and verifications of employment accurately and timelyMaintain the P&C Intranet PageOversee the invoice processMonitor and audit trainings through completionCreate and launch P&C surveys using Microsoft Forms and Survey MonkeyADP, Greenhouse (ATS) and Shared Drive Maintenance:
Manage employee electronic paperwork and ADP files, maintain a confidential, organized filing system for correspondence, policies, and HR-related documents, and ensure compliance with relevant regulations such as maintaining I-9 and NY State-mandated compliance, ensuring accurate and up-to-date documentationADP Workforce Now Data Entry including new hires and all employee changesGenerate ADP reportsSchedule Greenhouse P&C screensMaintain the P&C Shared DriveRequirements:
Bachelor's degree required3-5 years of demonstrated success in HR administration required3+ years ADP Workforce Now look up and data entry experience required2+ years Greenhouse or ATS preferredExperience answering general FMLA inquiries a plusThorough understanding of recruiting methods and best practices, as well as applicable policies and federal, state, and local employment laws and regulationsProficient with Excel, Word and PowerPointExcellent verbal and written communications skillsComfortable with ambiguity and adapting to changeAbility to work independently and collaborativelyAbility to exercise sound judgement in decision-makingHas a collaborative/consultative approach to workAbility to work on projects with competing priorities simultaneously
Additional details:
$31.25 (65K) - $40.87 (85K)
This is a remote first plus convening opportunity.
Salary within the above posted range is based on a variety of factors including relevant experience.
A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing's mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, equitable research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics.
AIP Publishing is proud to be an Equal Opportunity Employer
https://publishing.aip.org/privacy/