Ambu
Tradeshow / Events Manager
Ambu, Columbia, Maryland, United States, 21046
Job Title:
Tradeshow/Events Manager
Reports To:
Director, Marketing Communications
Location:
Columbia, MD
Position Summary:
The Events Manager for Ambu USA is responsible for leading the planning/execution, project management, vendor management, post-event follow-up and reporting for the organization's events at national, regional, and localized tradeshows, courses, and exhibitions. The individual will work closely with various marketing teams across the US business units, including the franchise/health care specialty marketing management owners, various communications and support team members to ensure Ambu's events are effective, successful, and positively build on the company's brand in the marketplace. The candidate will be responsible for building, organizing, and managing the event strategies and financial performance required to ensure successful experiences. This position is well suited for a highly organized individual with strong communication and project management skills applied with analytical approaches for performance improvement and brand building exercises.
Essential Functions and ResponsibilitiesEnsure Ambu events are well run, meet brand standards, and meet marketing objectives for the eventBuild and manage the annual Event calendar, event logistics plan, and event budget, including monthly reporting on performance and qualityLead weekly/bi-weekly event planning sessions for upcoming events/shows with full event/project teamsCoordinate, organize and manage all Ambu hosted/sponsored live events inclusive of: national trade shows, large internal meetings, regional and local meetings, educational sessions, etc.Work with third party vendors to ensure timely completion of booth design, shipping, setup, and takedown.Develop the regional trade show plan (calendar, registration, lead gen, metrics, summary)Onboard new vendors into our systems to ensure proper payment and business engagement. Evaluate vendor partners on deliverables and budget plan.Manage and maintain off-site storage for Ambu assetsCode, process, and route all event invoices through internal AP software ensuring proper payment to all vendors on a timely basis.Plan and book event spaces, hotel room blocks, meeting rooms, and other trade show related events with advanced notice to optimize our location. Understand nuance of various Ambu stakeholders' needs.Coordinate exhibitor badges, maintain and communicate show attendee list, manage pre-show staff trainings and staff scheduleLead planning, logistics and ordering of all booth servicesCollaborate with downstream marketing lead to align on all event activities, products, displays, and materials.Evaluate and manage third party logistics providers for movement of trade show/event assets in and out of required locations.Manage the trade show budget and innovate to maximize ROI on event expenses.Report on national show KPIs from yr over yr inclusive of spend.Work with market managers and external vendors to develop tradeshow booth design and experience.Use computer and online software to track logistics and communicate with team membersAbility to lift and move 30 lbs unassistedAt times to stand for the majority of a workdayPerform verbal communications to vendors and company personnelOther duties as requiredTravel:
Ability to travel up to 35-40%Trade shows may be held on evenings and weekendsQualifications /Experience
4+ years of association trade show management experience and internal meeting planningExperience with project managementProficiency with Microsoft Office Applications (e.g. Excel, Outlook, PowerPoint)Proven communication (verbal and written) and administrative skillsBudget management experienceExcellent time management skillsDemonstrated ability to prioritize and take initiative in completing tasks with critical deadlinesAbility to solve complex logistical problemsAbility to remain professional and courteous within strict deadlinesPositive can-do-attitude
At this time, Ambu does not provide work visa sponsorship and all applicants must have current work authorization.This position offers a hybrid work schedule combining in-office presence at our Columbia, MD location with remote work flexibility. Relocation assistance will not be provided.
#LI-Hybrid
About Ambu
Ambu has been bringing the solutions of the future to life since 1937. Today, millions of patients and healthcare professionals worldwide depend on the efficiency, safety and performance of our single-use endoscopy, anaesthesia, and patient monitoring solutions. We continuously look to the future with a commitment to deliver innovative quality products that have a positive impact on patient care and the work of healthcare professionals. Headquartered near Copenhagen in Denmark, Ambu employs approximately 4,500 people in Europe, North America and the Asia Pacific.
For more information, please visit ambu.com or follow us on LinkedIn.
Tradeshow/Events Manager
Reports To:
Director, Marketing Communications
Location:
Columbia, MD
Position Summary:
The Events Manager for Ambu USA is responsible for leading the planning/execution, project management, vendor management, post-event follow-up and reporting for the organization's events at national, regional, and localized tradeshows, courses, and exhibitions. The individual will work closely with various marketing teams across the US business units, including the franchise/health care specialty marketing management owners, various communications and support team members to ensure Ambu's events are effective, successful, and positively build on the company's brand in the marketplace. The candidate will be responsible for building, organizing, and managing the event strategies and financial performance required to ensure successful experiences. This position is well suited for a highly organized individual with strong communication and project management skills applied with analytical approaches for performance improvement and brand building exercises.
Essential Functions and ResponsibilitiesEnsure Ambu events are well run, meet brand standards, and meet marketing objectives for the eventBuild and manage the annual Event calendar, event logistics plan, and event budget, including monthly reporting on performance and qualityLead weekly/bi-weekly event planning sessions for upcoming events/shows with full event/project teamsCoordinate, organize and manage all Ambu hosted/sponsored live events inclusive of: national trade shows, large internal meetings, regional and local meetings, educational sessions, etc.Work with third party vendors to ensure timely completion of booth design, shipping, setup, and takedown.Develop the regional trade show plan (calendar, registration, lead gen, metrics, summary)Onboard new vendors into our systems to ensure proper payment and business engagement. Evaluate vendor partners on deliverables and budget plan.Manage and maintain off-site storage for Ambu assetsCode, process, and route all event invoices through internal AP software ensuring proper payment to all vendors on a timely basis.Plan and book event spaces, hotel room blocks, meeting rooms, and other trade show related events with advanced notice to optimize our location. Understand nuance of various Ambu stakeholders' needs.Coordinate exhibitor badges, maintain and communicate show attendee list, manage pre-show staff trainings and staff scheduleLead planning, logistics and ordering of all booth servicesCollaborate with downstream marketing lead to align on all event activities, products, displays, and materials.Evaluate and manage third party logistics providers for movement of trade show/event assets in and out of required locations.Manage the trade show budget and innovate to maximize ROI on event expenses.Report on national show KPIs from yr over yr inclusive of spend.Work with market managers and external vendors to develop tradeshow booth design and experience.Use computer and online software to track logistics and communicate with team membersAbility to lift and move 30 lbs unassistedAt times to stand for the majority of a workdayPerform verbal communications to vendors and company personnelOther duties as requiredTravel:
Ability to travel up to 35-40%Trade shows may be held on evenings and weekendsQualifications /Experience
4+ years of association trade show management experience and internal meeting planningExperience with project managementProficiency with Microsoft Office Applications (e.g. Excel, Outlook, PowerPoint)Proven communication (verbal and written) and administrative skillsBudget management experienceExcellent time management skillsDemonstrated ability to prioritize and take initiative in completing tasks with critical deadlinesAbility to solve complex logistical problemsAbility to remain professional and courteous within strict deadlinesPositive can-do-attitude
At this time, Ambu does not provide work visa sponsorship and all applicants must have current work authorization.This position offers a hybrid work schedule combining in-office presence at our Columbia, MD location with remote work flexibility. Relocation assistance will not be provided.
#LI-Hybrid
About Ambu
Ambu has been bringing the solutions of the future to life since 1937. Today, millions of patients and healthcare professionals worldwide depend on the efficiency, safety and performance of our single-use endoscopy, anaesthesia, and patient monitoring solutions. We continuously look to the future with a commitment to deliver innovative quality products that have a positive impact on patient care and the work of healthcare professionals. Headquartered near Copenhagen in Denmark, Ambu employs approximately 4,500 people in Europe, North America and the Asia Pacific.
For more information, please visit ambu.com or follow us on LinkedIn.