BILLINGSLEY PROPERTY SERVICES II INC
Tenant Services Coordinator
BILLINGSLEY PROPERTY SERVICES II INC, Dallas, Texas, United States, 75215
Job Details
Job LocationCypress Waters Office - Dallas, TX
Position TypeFull Time
Education LevelHigh School
Travel PercentageNone
Job ShiftDay
Job CategoryReal Estate
Description
Reporting to the Senior Property Manager, the Tenant Relations Coordinator is responsible for supporting the day-to-day administrative functions for the property management team.
Job Responsibilities:Provide full administrative support to Property Management teamHandle all front desk responsibilities, including answering phones and greeting guestsAnswers and dispatches incoming property management calls to appropriate team membersTracks certificates of insurance documents for tenants and building contractorsAssist with accounts payable invoice processing as directed by managerEnsures that tenant reimbursement billings are sent out and collected.Assists with follow up calls to tenants after work orders are completeSchedule and coordinate meetings and special events as requested.Handle tenant work orders and follow up to make sure tenants are satisfiedCreate and distribute monthly Tenant NewsletterMaintain and update Tenant Contact listsCoordinate tenant events including welcome and holiday events and tenant lunchesHandle reservations for taking tenants to lunchTrack all events hosting tenant decision makersCreate community service programs including building events in addition to partnering with tenants on their community service eventsCreate an IBP Fitness Program partnering with LA FitnessConnect with tenants on a monthly basis during monthly candy deliveryTenant liaison for-
Work ordersCoordination of tenant events such as: pumpkin painting contest; holiday cookies; build your own sundae;Coordination of monthly luncheons for you and me with IBP decision makersCoordination of monthly community service events - Examples: blood drives; e-waste; community shredding; Earth Day; Souls for Souls shoe drive; school supply drive; fill an Easter basket; Toys for Tots; etc.Coordination of an IBP Fitness Program - Promote associated savings with LA Fitness; promote walking by measuring distances around each building & creating a map for each building (maybe after it's under 90 degrees!); find sponsors for fitness lunch 'n learns, etc.
Job Qualifications:
High School Diploma required, some college strongly preferredFamiliarity with property management, a plusProficient in Microsoft Office products (Excel, Outlook, Word Etc.)Knowledge of Yardi, Voyager not required, but very helpfulSelf-Motivated with a high sense of urgencyStrong attention to detail and highly organizedCustomer service oriented with excellent follow-up skillsTeam player and problem solverBenefits and Perks:
Competitive salaryRobust benefit package, including Medical, Dental, and VisionCompany-paid Life and Disability coverage401(k) with generous company matchEmployee lease discounts availableMonthly employee recognition awardsCareer path and growth opportunities availableFun and team-oriented culture
Qualifications
About Billingsley Company:
Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns and manages its properties, ensuring long-term client, resident and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience and a vast array of amenities aimed to attract and retain tenants, residents, visitors and employees. These amenities include art, sculpture, parks, trails and outdoor public spaces. Delivering smart design integrated with artistic works and natural spaces, Billingsley Company's developments are life-enhancing communities in which to work, live, play, shop and dine. Combining its relationships in the local market with its expertise in development, Billingsley Company provides expanded opportunities for its business partners. From raw land to fully developed communities, Billingsley Company is engaged in each step of the process. We own, design, finance, lease and manage for the future success of our investments and the future success of our tenants. Our decisions in design, finance and construction are grounded in doing what is right for the long term.
Job LocationCypress Waters Office - Dallas, TX
Position TypeFull Time
Education LevelHigh School
Travel PercentageNone
Job ShiftDay
Job CategoryReal Estate
Description
Reporting to the Senior Property Manager, the Tenant Relations Coordinator is responsible for supporting the day-to-day administrative functions for the property management team.
Job Responsibilities:Provide full administrative support to Property Management teamHandle all front desk responsibilities, including answering phones and greeting guestsAnswers and dispatches incoming property management calls to appropriate team membersTracks certificates of insurance documents for tenants and building contractorsAssist with accounts payable invoice processing as directed by managerEnsures that tenant reimbursement billings are sent out and collected.Assists with follow up calls to tenants after work orders are completeSchedule and coordinate meetings and special events as requested.Handle tenant work orders and follow up to make sure tenants are satisfiedCreate and distribute monthly Tenant NewsletterMaintain and update Tenant Contact listsCoordinate tenant events including welcome and holiday events and tenant lunchesHandle reservations for taking tenants to lunchTrack all events hosting tenant decision makersCreate community service programs including building events in addition to partnering with tenants on their community service eventsCreate an IBP Fitness Program partnering with LA FitnessConnect with tenants on a monthly basis during monthly candy deliveryTenant liaison for-
Work ordersCoordination of tenant events such as: pumpkin painting contest; holiday cookies; build your own sundae;Coordination of monthly luncheons for you and me with IBP decision makersCoordination of monthly community service events - Examples: blood drives; e-waste; community shredding; Earth Day; Souls for Souls shoe drive; school supply drive; fill an Easter basket; Toys for Tots; etc.Coordination of an IBP Fitness Program - Promote associated savings with LA Fitness; promote walking by measuring distances around each building & creating a map for each building (maybe after it's under 90 degrees!); find sponsors for fitness lunch 'n learns, etc.
Job Qualifications:
High School Diploma required, some college strongly preferredFamiliarity with property management, a plusProficient in Microsoft Office products (Excel, Outlook, Word Etc.)Knowledge of Yardi, Voyager not required, but very helpfulSelf-Motivated with a high sense of urgencyStrong attention to detail and highly organizedCustomer service oriented with excellent follow-up skillsTeam player and problem solverBenefits and Perks:
Competitive salaryRobust benefit package, including Medical, Dental, and VisionCompany-paid Life and Disability coverage401(k) with generous company matchEmployee lease discounts availableMonthly employee recognition awardsCareer path and growth opportunities availableFun and team-oriented culture
Qualifications
About Billingsley Company:
Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns and manages its properties, ensuring long-term client, resident and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience and a vast array of amenities aimed to attract and retain tenants, residents, visitors and employees. These amenities include art, sculpture, parks, trails and outdoor public spaces. Delivering smart design integrated with artistic works and natural spaces, Billingsley Company's developments are life-enhancing communities in which to work, live, play, shop and dine. Combining its relationships in the local market with its expertise in development, Billingsley Company provides expanded opportunities for its business partners. From raw land to fully developed communities, Billingsley Company is engaged in each step of the process. We own, design, finance, lease and manage for the future success of our investments and the future success of our tenants. Our decisions in design, finance and construction are grounded in doing what is right for the long term.