Indian River State College
Campus Coordinator - Mueller Campus
Indian River State College, Vero Beach, Florida, United States, 32966
Job Description
Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including:Medical, Dental, Vision, Life Insurance, and Flexible SpendingPaid time off, including annual and sick leave and paid holidaysFlorida Retirement System (FRS) participationVoluntary participation in 403(b) and 457(b) deferred compensation plansJOB SUMMARY:
Under minimal supervision, this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include: assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors, faculty needs campus safety, facilities, IT, student life, off-campus sites, and other non-student success staff on campus.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Serves as the office manager for the campus, providing administrative support to the Campus Director;Will supervise and manage staff on campus as needed by the Campus Director;Assists in preparing and monitoring the campus budget, processes purchase orders, and oversees purchasing card expenditures;Manage all facility rentals through current system; approves scheduling of events and rental usage, coordinates needs for events, point of contact on campus for all rentals; works with cashiers to process facility rental payments;Completes classroom assignments after course schedule is constructed;Maintains office/classroom supplies and manages/monitors service request tickets;Establishes and maintains business relationships with vendors;Handles all phone, computer, AV equipment, copy machines, and fax problems for the campus;Oversees all campus classrooms and coordinates with IT to maintain classroom equipment;Acts as campus safety liaison; handles key requests and related records; and maintains files for incident reports; maintains and updates campus security plan and employee contact information;May act as support for registration assistants as needed (applications, transcripts, cashiering and residency);Assists with campus and recruitment events;May notarize documents;Provides technical support with C-port lockers;Completes all other duties and responsibilities as assigned.QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
Associate degree; Bachelor preferred; three (3) years of directly related clerical/administrative, office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Public notary license desired.Knowledge of bookkeeping procedures and standard office practices.Knowledge of College/branch policies and procedures as well as public relations.Skill in organizing, typing, entering data, and filing.Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications.Ability to be accurate and detailed oriented, apply good judgement, work independently as well as with others, be diplomatic, multi-task, and be self-motivated.
PHYSICAL DEMANDS:
This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.
ClassificationStaff
SupervisoryNo
FLSA ExemptYes
Employment TypeRegular
Compensation and Application DeadlinePay range starts at: $43,888.00 | All salary calculations start at the minimum salary and will be based on candidates education and experience | Open Until Filled
Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including:Medical, Dental, Vision, Life Insurance, and Flexible SpendingPaid time off, including annual and sick leave and paid holidaysFlorida Retirement System (FRS) participationVoluntary participation in 403(b) and 457(b) deferred compensation plansJOB SUMMARY:
Under minimal supervision, this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include: assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors, faculty needs campus safety, facilities, IT, student life, off-campus sites, and other non-student success staff on campus.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Serves as the office manager for the campus, providing administrative support to the Campus Director;Will supervise and manage staff on campus as needed by the Campus Director;Assists in preparing and monitoring the campus budget, processes purchase orders, and oversees purchasing card expenditures;Manage all facility rentals through current system; approves scheduling of events and rental usage, coordinates needs for events, point of contact on campus for all rentals; works with cashiers to process facility rental payments;Completes classroom assignments after course schedule is constructed;Maintains office/classroom supplies and manages/monitors service request tickets;Establishes and maintains business relationships with vendors;Handles all phone, computer, AV equipment, copy machines, and fax problems for the campus;Oversees all campus classrooms and coordinates with IT to maintain classroom equipment;Acts as campus safety liaison; handles key requests and related records; and maintains files for incident reports; maintains and updates campus security plan and employee contact information;May act as support for registration assistants as needed (applications, transcripts, cashiering and residency);Assists with campus and recruitment events;May notarize documents;Provides technical support with C-port lockers;Completes all other duties and responsibilities as assigned.QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
Associate degree; Bachelor preferred; three (3) years of directly related clerical/administrative, office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Public notary license desired.Knowledge of bookkeeping procedures and standard office practices.Knowledge of College/branch policies and procedures as well as public relations.Skill in organizing, typing, entering data, and filing.Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications.Ability to be accurate and detailed oriented, apply good judgement, work independently as well as with others, be diplomatic, multi-task, and be self-motivated.
PHYSICAL DEMANDS:
This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.
ClassificationStaff
SupervisoryNo
FLSA ExemptYes
Employment TypeRegular
Compensation and Application DeadlinePay range starts at: $43,888.00 | All salary calculations start at the minimum salary and will be based on candidates education and experience | Open Until Filled