Construction Office Assistant

Our busy construction company is seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. You’ll help our office staff communicate with vendors and clients, obtain bids from subcontractors, and place change orders. The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required. If you are looking for a great opportunity in administrative support, we’d love to talk with you! Responsibilities: • Assemble meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team • Support the office manager, project manager, general contractor, and construction office staff by completing administrative tasks • Respond to incoming emails and phone calls professionally • Draw up forms such as purchase orders, change orders, service agreements, and subcontracts • Communicate with vendors and subcontractors as a point of contact to solicit new jobs • Filing • Efficient use of Microsoft Office and other related software • Email and other correspondence as required • Assist commercial project managers • Assist with answering phones, directing calls, taking messages accurately • Complete administrative support tasks for the project managers • Assist as needed with other standard office duties or communications • Assisting with Permitting Qualifications: • Superb organization and communication skills, as well as great time management, are essential • Possess excellent computer skills, especially MS Office -Word, Excel, and Powerpoint • A high school diploma is required - additional college is desired • An understanding of the construction industry is preferred, but not required • Past administrative experience is necessary (3 years) - administrative duties for a busy construction office is beneficial • High school diploma or equivalency • Ability to multitask and adapt to change • Ability to learn new software quickly • Problem-solving skills and ability to handle a fast-paced environment • Great organization, time management, and communication skills are vital • Proficient in computer skills, especially Microsoft Office (Word, Excel, and PowerPoint) • Experience working in a construction office Preferred but not required: • Plumbing knowledge • Basic understanding of blueprints • Experience using ProCore and other construction-related websites/programs • Experience using Kojo Compensation: $31,200

• Filing • Efficient use of Microsoft Office and other related software • Email and other correspondence as required • Assist commercial project managers • Assist with answering phones, directing calls, taking messages accurately • Complete administrative support tasks for the project managers • Assist as needed with other standard office duties or communications • Assisting with Permitting