University of Oregon
Executive Assistant
University of Oregon, Eugene, Oregon, United States, 97403
Executive Assistant
Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534684&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534684
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants, Planning/Project Management
Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: Starting at $58,000/year
Compensation Band: OS-OA06-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
November 6, 2024; Position open until filled
Special Instructions to Applicants
To ensure consideration, a complete application must include:
A current resume/CV.
A cover letter demonstrating how your skills and experience meet the minimum and preferred qualifications for the position.
Three (3) professional references with contact information. References will only be contacted once you are notified.
Department Summary
The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start-up and grow. The Knight Campus is reshaping the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students. The Knight Campus supports a dynamic externally sponsored research portfolio, a diverse set of graduate academic programming, innovation and entrepreneurship initiatives and an active external affairs program.
The Senior Associate Vice President for Academics and Research (SAVPAR) oversees a growing portfolio in the Knight Campus. The Knight Campus anticipates exponential growth beginning in FY25 as we launch major recruiting/hiring efforts through FY31 in support of our goals for Phase 2. Our current plans include growing from 11 TTF positions in FY24 to 30 by FY31, with at least 3 additional senior NTTF PIs. As such our research program alone will exceed 350 personnel and oversight of an estimated $13million+ in federally funded research. The SAVPAR supervises and manages research facilities including a minimum of three core facilities: an x-ray imaging core, a clean room, and a Biocharacterization and Bioanalysis facility. On the academic side, we currently have three separate academic programs ranging from UG minors to applied master’s programs to a PhD program in Bioengineering. We anticipate our master’s program to expand in volume of students and new tracks beginning in FY26 and additional engineering and applied science programs are in the planning stages for execution between now and FY31. The SAVPAR provides vision and oversight for all these activities.
A distinctive feature of the Knight Campus is an emphasis on training for all community members: students and employees. The SAVPAR leads the way on training primarily through the IMPACT team,
a cross-discipline group of professionals charged with developing and implementing activities and resources to support the professional and educational growth of our students and research employees in the areas called out in our strategic plan. Members of the Impact Team come from the Knight Campus, SOJC, the Libraries, and Lundquist. The Team began work in support of tenure-related Knight Campus faculty and has grown, and is expected to extend further, to support the PhD program, postdoc fellows, and early career faculty. The Team provides inspiration and support to professional development activities for other areas of the Knight campus including employees and UG employees.
Position Summary
This Executive Assistant position (EA) supports the SAVPAR and senior members of their team with high-level executive support including complex calendar management, coordinating executive communications, responding to communications, managing complex travel itineraries, presentation support, generating and preparing formal documents, project management, and interfacing with the broader campus on behalf of the SAVPAR. The EA serves on the Knight Campus Academic Leadership Team (ALT) and represents the SAVPAR by communicating and implementing decisions made within the ALT to the broader Knight Campus community. Additionally, the EA will provide administrative and project management support for senior members of the SAVPAR team including but not limited to the IMPACT team lead by a Senior Director (SD) and providing calendar support for the Assistant Vice President for Applied Graduate Programs (AVPAGP). The SAVPAR will provide meeting support for intra-and inter-unit activities including scheduling, note-taking, action item monitoring and implementation support as directed by the SAVPAR.
The EA actively participates in Knight Campus initiatives and activities that foster a welcoming and inclusive environment, with particular attention to the SAVPR unit sponsored functions and event management. This position regularly interacts with UO leadership, faculty, staff, and students while also engaging with internal and external partners, which requires high levels of sensitivity, confidentiality, and cultural awareness. The EA is part of the larger administrative and programmatic staff team and a member of the executive suite administrative team. The EA must have the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.
Minimum Requirements
• Bachelor’s Degree from an accredited institution of higher education AND 4+ years of progressively responsible experience supporting senior executives in a complicated organization OR
• an equivalent combination of education and experience.
• 2 years of experience planning, coordinating and executing events.
Professional Competencies
• Project management and organizational skills.
• High-level attention to detail and follow through.
• Ability to learn and follow processes, plus demonstrated good, independent judgement on when and how to deviate from processes.
• Strong oral and written communication skills.
• Strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. • Commitment to promoting an inclusive work environment.
• Proficiency with software and technology, including electronic calendars, word processing, presentation software, and spreadsheets.
Preferred Qualifications
• Professional work experience in higher education.
• Experience in a fast-paced environment with multiple tasks and projects at hand.
• Experience preparing professional presentation materials using PowerPoint or similar software.
• Experience with BANNER, Concur and/or similar information system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Advertised: October 23, 2024 Pacific Daylight Time
Applications close:
Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534684&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534684
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants, Planning/Project Management
Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: Starting at $58,000/year
Compensation Band: OS-OA06-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
November 6, 2024; Position open until filled
Special Instructions to Applicants
To ensure consideration, a complete application must include:
A current resume/CV.
A cover letter demonstrating how your skills and experience meet the minimum and preferred qualifications for the position.
Three (3) professional references with contact information. References will only be contacted once you are notified.
Department Summary
The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start-up and grow. The Knight Campus is reshaping the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students. The Knight Campus supports a dynamic externally sponsored research portfolio, a diverse set of graduate academic programming, innovation and entrepreneurship initiatives and an active external affairs program.
The Senior Associate Vice President for Academics and Research (SAVPAR) oversees a growing portfolio in the Knight Campus. The Knight Campus anticipates exponential growth beginning in FY25 as we launch major recruiting/hiring efforts through FY31 in support of our goals for Phase 2. Our current plans include growing from 11 TTF positions in FY24 to 30 by FY31, with at least 3 additional senior NTTF PIs. As such our research program alone will exceed 350 personnel and oversight of an estimated $13million+ in federally funded research. The SAVPAR supervises and manages research facilities including a minimum of three core facilities: an x-ray imaging core, a clean room, and a Biocharacterization and Bioanalysis facility. On the academic side, we currently have three separate academic programs ranging from UG minors to applied master’s programs to a PhD program in Bioengineering. We anticipate our master’s program to expand in volume of students and new tracks beginning in FY26 and additional engineering and applied science programs are in the planning stages for execution between now and FY31. The SAVPAR provides vision and oversight for all these activities.
A distinctive feature of the Knight Campus is an emphasis on training for all community members: students and employees. The SAVPAR leads the way on training primarily through the IMPACT team,
a cross-discipline group of professionals charged with developing and implementing activities and resources to support the professional and educational growth of our students and research employees in the areas called out in our strategic plan. Members of the Impact Team come from the Knight Campus, SOJC, the Libraries, and Lundquist. The Team began work in support of tenure-related Knight Campus faculty and has grown, and is expected to extend further, to support the PhD program, postdoc fellows, and early career faculty. The Team provides inspiration and support to professional development activities for other areas of the Knight campus including employees and UG employees.
Position Summary
This Executive Assistant position (EA) supports the SAVPAR and senior members of their team with high-level executive support including complex calendar management, coordinating executive communications, responding to communications, managing complex travel itineraries, presentation support, generating and preparing formal documents, project management, and interfacing with the broader campus on behalf of the SAVPAR. The EA serves on the Knight Campus Academic Leadership Team (ALT) and represents the SAVPAR by communicating and implementing decisions made within the ALT to the broader Knight Campus community. Additionally, the EA will provide administrative and project management support for senior members of the SAVPAR team including but not limited to the IMPACT team lead by a Senior Director (SD) and providing calendar support for the Assistant Vice President for Applied Graduate Programs (AVPAGP). The SAVPAR will provide meeting support for intra-and inter-unit activities including scheduling, note-taking, action item monitoring and implementation support as directed by the SAVPAR.
The EA actively participates in Knight Campus initiatives and activities that foster a welcoming and inclusive environment, with particular attention to the SAVPR unit sponsored functions and event management. This position regularly interacts with UO leadership, faculty, staff, and students while also engaging with internal and external partners, which requires high levels of sensitivity, confidentiality, and cultural awareness. The EA is part of the larger administrative and programmatic staff team and a member of the executive suite administrative team. The EA must have the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.
Minimum Requirements
• Bachelor’s Degree from an accredited institution of higher education AND 4+ years of progressively responsible experience supporting senior executives in a complicated organization OR
• an equivalent combination of education and experience.
• 2 years of experience planning, coordinating and executing events.
Professional Competencies
• Project management and organizational skills.
• High-level attention to detail and follow through.
• Ability to learn and follow processes, plus demonstrated good, independent judgement on when and how to deviate from processes.
• Strong oral and written communication skills.
• Strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. • Commitment to promoting an inclusive work environment.
• Proficiency with software and technology, including electronic calendars, word processing, presentation software, and spreadsheets.
Preferred Qualifications
• Professional work experience in higher education.
• Experience in a fast-paced environment with multiple tasks and projects at hand.
• Experience preparing professional presentation materials using PowerPoint or similar software.
• Experience with BANNER, Concur and/or similar information system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Advertised: October 23, 2024 Pacific Daylight Time
Applications close: