University of Vermont
Executive Assistant to the Dean, Graduate College
University of Vermont, Burlington, Vermont, us, 05405
Position Details
Advertising/Posting Title Executive Assistant to the Dean, Graduate College
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.
Posting Summary
Provide executive administrative support to the Dean of the Graduate College, to include managing correspondence, complex calendar, travel arrangements, actions for the Graduate College Executive Committee, and support of the Dean’s work on university and external committees. Prioritize and follow up on incoming issues addressed to Dean to optimize use of Dean’s time and ensure timely completion of projects. Organize and coordinate special projects initiated by the Dean by designing and implementing project plans and tracking, evaluating, and reporting on determined outcomes. Support Dean’s communications and maintain website for the Graduate College. Support efficient and effective Graduate College operations and signature event programming.
Minimum Qualifications (or equivalent combination of education and experience)
Bachelor’s degree and five years related and progressively responsible or expansive work experience to include managing complex calendars and project management required. Meticulous organizational skills and the ability to handle matters expediently and with high levels of accuracy. Clear and concise communication skills for interpersonal relationships with internal and external contact required. Demonstrated excellent written communication, analytical, reasoning, and problem-solving skills. Proficiency with MS Office suite and demonstrated ability to gather information, produce documents, presentations, reports, and correspondence in short periods of time. Ability to work under pressure, prioritize tasks, and maintain confidentiality.
Desirable Qualifications
Experience with Peoplesoft, WebXtender, Banner, Photoshop, Drupal, event management, and webpage maintenance highly desirable. Experience working in a College/University setting highly desirable, and preferably includes support of an executive level position.
Anticipated Pay Range $28.25-$33.33/hr (approx. 55-65,000/year)
Other Information
Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position
FLSA Non-Exempt
Union Position No
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date 11/05/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No
Position Information
Position Title Univ Ops Administration OC3 N
Posting Number S5367PO
Department Graduate College/58200
Position Number 00023895
Employee FTE 1.00
Employee Term 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
American Alliance of Museums
American Association for Affirmative Action
BostonWorks
Burlington Free Press
CareerBuilder
Chronicle of Higher Education
Community Organization (Please specify below)
Consortium of Higher Ed LGBT Resource Professionals
Craig's List
CUPA
Department of Labor
Diverse Issues in Higher Education
DiversityDB
Diversity, Inc.
Facebook
Glassdoor
HBCU
HERC
HigherEdJobs
Hispanic Outlook
Indeed
Inside Higher Ed
Job Central
Job Fair
JobsinVT
LatPro
LinkedIn
Listserv (Please specify below)
Monster
NAFSA: Association of International Educators
NACUBO
NCAA Job Market
NEACAC
PoliceOne
Rutland Herald
Seven Days
SHRM
St. Albans Messenger
Trade Show/Conference (Please specify below)
Twitter
UVM Catamount Job Link
UVM Employee (Please specify below)
UVM Employment Web Site
Vermont JobLink
VermontJobs.com
Vermont Library Association
Women in Higher Education
Workplace Diversity
Zip Recruiter
Other (Please specify below)
Please specify here where applicable. Enter "NA" if not applicable.
(Open Ended Question)
Documents Needed to Apply
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Advertising/Posting Title Executive Assistant to the Dean, Graduate College
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.
Posting Summary
Provide executive administrative support to the Dean of the Graduate College, to include managing correspondence, complex calendar, travel arrangements, actions for the Graduate College Executive Committee, and support of the Dean’s work on university and external committees. Prioritize and follow up on incoming issues addressed to Dean to optimize use of Dean’s time and ensure timely completion of projects. Organize and coordinate special projects initiated by the Dean by designing and implementing project plans and tracking, evaluating, and reporting on determined outcomes. Support Dean’s communications and maintain website for the Graduate College. Support efficient and effective Graduate College operations and signature event programming.
Minimum Qualifications (or equivalent combination of education and experience)
Bachelor’s degree and five years related and progressively responsible or expansive work experience to include managing complex calendars and project management required. Meticulous organizational skills and the ability to handle matters expediently and with high levels of accuracy. Clear and concise communication skills for interpersonal relationships with internal and external contact required. Demonstrated excellent written communication, analytical, reasoning, and problem-solving skills. Proficiency with MS Office suite and demonstrated ability to gather information, produce documents, presentations, reports, and correspondence in short periods of time. Ability to work under pressure, prioritize tasks, and maintain confidentiality.
Desirable Qualifications
Experience with Peoplesoft, WebXtender, Banner, Photoshop, Drupal, event management, and webpage maintenance highly desirable. Experience working in a College/University setting highly desirable, and preferably includes support of an executive level position.
Anticipated Pay Range $28.25-$33.33/hr (approx. 55-65,000/year)
Other Information
Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position
FLSA Non-Exempt
Union Position No
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date 11/05/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No
Position Information
Position Title Univ Ops Administration OC3 N
Posting Number S5367PO
Department Graduate College/58200
Position Number 00023895
Employee FTE 1.00
Employee Term 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
American Alliance of Museums
American Association for Affirmative Action
BostonWorks
Burlington Free Press
CareerBuilder
Chronicle of Higher Education
Community Organization (Please specify below)
Consortium of Higher Ed LGBT Resource Professionals
Craig's List
CUPA
Department of Labor
Diverse Issues in Higher Education
DiversityDB
Diversity, Inc.
Glassdoor
HBCU
HERC
HigherEdJobs
Hispanic Outlook
Indeed
Inside Higher Ed
Job Central
Job Fair
JobsinVT
LatPro
Listserv (Please specify below)
Monster
NAFSA: Association of International Educators
NACUBO
NCAA Job Market
NEACAC
PoliceOne
Rutland Herald
Seven Days
SHRM
St. Albans Messenger
Trade Show/Conference (Please specify below)
UVM Catamount Job Link
UVM Employee (Please specify below)
UVM Employment Web Site
Vermont JobLink
VermontJobs.com
Vermont Library Association
Women in Higher Education
Workplace Diversity
Zip Recruiter
Other (Please specify below)
Please specify here where applicable. Enter "NA" if not applicable.
(Open Ended Question)
Documents Needed to Apply
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents