Whitney Museum
Compensation and Data Administrator
Whitney Museum, New York, New York, us, 10261
Reporting to the Senior Manager, Total Rewards in the Office of People and Culture (OPC), the Compensation and Data Administrator manages the Museum’s biweekly payroll and connects all OPC and Accounting/Payroll/Finance functions as the liaison among these areas.
The Administrator is the OPC’s point person for all HRIS matters, responsible for all data integrity and reporting functions with regard to the Museum’s workforce.
Responsibilities and Duties:Payroll Administration (30%)
Design, document and implement procedures to streamline payroll processesPrepare and analyze all Museum staff hours for the complex bi-weekly payroll for union and non-union staff, ensuring timely and accurate processingProcess payroll activities relating to new hires, annual/merit/union increases, bonuses, promotions, leaves of absences, transfers, and terminations; research and resolve all payroll-related issuesManage monthly union dues, initiation fees and annual union increases as well as retroactive pay and dues, when necessaryEnsure compliance with Federal, State and local payroll, wage and hour laws
Compensation/Salary Administration/Budgeting (20%)
Oversee implementation and adherence to the Museum’s compensation philosophyWith OPC colleagues, review job descriptions to determine appropriate (i) FLSA classification, (ii) pay grade and (ii) salary rangePrepare and finalize annual salary increase schedules for OPC and FinancePrepare data for and conduct periodic compensation surveysHelp prepare the annual OPC budgetProcess OPC invoices (e.g., union dues, recruiting agencies, NYS unemployment quarterly billing)
HRIS Administration (50%)
Serve as the key administrator for OPC’s HRISBe the central POC with our HRIS vendor to ensure all issues and requests are detailed, prioritized, communicated, and trackedIn collaboration with Museum’s Technology Division, serve as OPC’s project manager for system implementation, additional modules and add-on features; lead OPC involvement in system upgrades, process and workflow management, testing and license and agreement changesProvide support and training for managers and employees; create and teach training sessions for newly launched modules and featuresCreate, manage, and troubleshoot the HRIS with regard to all workforce profiles relating to the employee life cycle from recruitment through terminationGenerate reports from the HRIS as needed for OPC, Finance, managers, and union and governmental reporting (e.g., EEOC); reconcile benefits such as employee/employer retirement contributions; manage periodic audits (e.g. Workers Comp, annual leave carryover, HR records, union requirements)Stay informed about trends and developments in HRIS technology and vendors
Qualifications and Skills:
5-8 years of work experience in an HR capacity preferred; minimum of 3-5 years of HRIS experience; experience in working in a cultural and unionized environment is preferredStrong knowledge of and experience with labor and payroll lawsExperience with related systems and applications such as HRIS/Payroll systems, MS 365 and Office, social media, Concur (Accounts Payable), AsanaAble to manage multiple priorities in a fast-paced and deadline-driven environment while maintaining accuracy and a high level of attention to detailAble to operate independently and work with limited direction and supervisionStrong organizational, analytical, communication, writing, technical, and research skillsBachelor’s Degree in Business, Accounting, or Human Resources Management, or comparable related experienceCollegiality and good interpersonal skills; appropriate sense of humor a plus
Compensation & Benefits:
Salary range:$75K - $85K per annum, commensurate with experienceMedical, Dental, Vision, 403(B) electionsGenerous Paid Time Off benefitsCommuter benefits - parking and mass transitAdmission to world-renowned museums across the city and nationallyPet insurance and discounted membership for Citibike
Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.
About the Whitney:The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.
EEO Statement:The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.
The Administrator is the OPC’s point person for all HRIS matters, responsible for all data integrity and reporting functions with regard to the Museum’s workforce.
Responsibilities and Duties:Payroll Administration (30%)
Design, document and implement procedures to streamline payroll processesPrepare and analyze all Museum staff hours for the complex bi-weekly payroll for union and non-union staff, ensuring timely and accurate processingProcess payroll activities relating to new hires, annual/merit/union increases, bonuses, promotions, leaves of absences, transfers, and terminations; research and resolve all payroll-related issuesManage monthly union dues, initiation fees and annual union increases as well as retroactive pay and dues, when necessaryEnsure compliance with Federal, State and local payroll, wage and hour laws
Compensation/Salary Administration/Budgeting (20%)
Oversee implementation and adherence to the Museum’s compensation philosophyWith OPC colleagues, review job descriptions to determine appropriate (i) FLSA classification, (ii) pay grade and (ii) salary rangePrepare and finalize annual salary increase schedules for OPC and FinancePrepare data for and conduct periodic compensation surveysHelp prepare the annual OPC budgetProcess OPC invoices (e.g., union dues, recruiting agencies, NYS unemployment quarterly billing)
HRIS Administration (50%)
Serve as the key administrator for OPC’s HRISBe the central POC with our HRIS vendor to ensure all issues and requests are detailed, prioritized, communicated, and trackedIn collaboration with Museum’s Technology Division, serve as OPC’s project manager for system implementation, additional modules and add-on features; lead OPC involvement in system upgrades, process and workflow management, testing and license and agreement changesProvide support and training for managers and employees; create and teach training sessions for newly launched modules and featuresCreate, manage, and troubleshoot the HRIS with regard to all workforce profiles relating to the employee life cycle from recruitment through terminationGenerate reports from the HRIS as needed for OPC, Finance, managers, and union and governmental reporting (e.g., EEOC); reconcile benefits such as employee/employer retirement contributions; manage periodic audits (e.g. Workers Comp, annual leave carryover, HR records, union requirements)Stay informed about trends and developments in HRIS technology and vendors
Qualifications and Skills:
5-8 years of work experience in an HR capacity preferred; minimum of 3-5 years of HRIS experience; experience in working in a cultural and unionized environment is preferredStrong knowledge of and experience with labor and payroll lawsExperience with related systems and applications such as HRIS/Payroll systems, MS 365 and Office, social media, Concur (Accounts Payable), AsanaAble to manage multiple priorities in a fast-paced and deadline-driven environment while maintaining accuracy and a high level of attention to detailAble to operate independently and work with limited direction and supervisionStrong organizational, analytical, communication, writing, technical, and research skillsBachelor’s Degree in Business, Accounting, or Human Resources Management, or comparable related experienceCollegiality and good interpersonal skills; appropriate sense of humor a plus
Compensation & Benefits:
Salary range:$75K - $85K per annum, commensurate with experienceMedical, Dental, Vision, 403(B) electionsGenerous Paid Time Off benefitsCommuter benefits - parking and mass transitAdmission to world-renowned museums across the city and nationallyPet insurance and discounted membership for Citibike
Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.
About the Whitney:The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.
EEO Statement:The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.