University of North Carolina
Executive Assistant to the Dean
University of North Carolina, Chapel Hill, North Carolina, United States, 27517
Posting Information
Posting InformationDepartmentSchool of Journalism and Media-350100
Career AreaAdministrative/Clerical Support
Is this an internal only recruitment?No
Posting Open Date10/23/2024
Application Deadline11/06/2024
Position TypePermanent Staff (SHRA)
Position TitleExecutive Assistant - Advanced
Salary Grade EquivalentGN12
Working TitleExecutive Assistant to the Dean
Position Number00035515
Vacancy IDP019756
Full-time/Part-time Permanent/Time-LimitedFull-Time Permanent
If time-limited, estimated duration of appointment
Hours per week40
Work ScheduleMonday - Friday, 8 a.m. - 5 p.m.This position is designated as 100% on-site.
Work LocationCHAPEL HILL, NC
Position LocationNorth Carolina, US
Hiring Range$67,673-$75,192
Pay Band InformationTo learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet .
Position Summary InformationBe a Tar Heel!A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill
consistently ranks as
one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of
professional training opportunities
for career growth, skill development and lifelong learning and enjoy
exclusive perks
for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational UnitThe mission of the UNC Hussman School of Journalism and Media is to prepare students to ignite the public conversation in our state, the nation and the world, and to understand the role of communication in fostering democracy. Our faculty, staff, students and administrators work collaboratively to build and foster an environment that is welcoming, inclusive and accessible to people with diverse backgrounds, experiences and beliefs.
The school offers bachelor's, master's and doctoral degrees, and administers a variety of professional development and distance-learning programs. Enrollment includes about 1,000 undergraduates and 130 graduate students in addition to professional development and distance education students. Our faculty members are international thought leaders whose scholarly and creative activities are visible and respected in the public realm.
Position SummaryThe Executive Assistant to the Dean is responsible for assisting the dean in the performance of his/her duties and in the day-to-day administration of the dean's office in the school. The position serves as a critical information, communication and resource link between the dean, school administration, the university and agencies and professional organizations at the state and national levels.
The position will:- Assess the urgency and relevance of information and meeting requests directed to the dean and take action within the context of the full scope of demands on the dean's time and attention. Manage the dean's calendar with great accuracy, Including handling confidential and sensitive information with tact and diplomacy.- Serve as a link between the dean and faculty, staff, students and visitors, accurately delivering and distributing verbal or written information.- Draft correspondence on behalf of the dean and prepare presentation materials.- Take minutes for school meetings and board meetings.- Represent the dean in meetings or events as needed.- Manage the dean's fund budget, travel schedules and logistics.- Manage the dean's participation in the faculty recruitment, appointment, reappointment, promotion and tenure process. Manage annual faculty workload plans and reports.
This is a position of trust. The Executive Assistant is expected to work independently and address activities and confidential matters quickly with minimal direction. The incumbent must be aware of issues that should be brought to the attention of the dean. On occasion, problems or emergencies arise that will require the Executive Assistant to take action with minimal or general instructions by the dean. The Executive Assistant must possess a thorough, in-depth knowledge and understanding of the programs, faculty, staff and organization of the school to provide administrative support to the dean.
Minimum Education and Experience RequirementsHigh school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and ExperienceStrong interpersonal skills:- Ability to work both independently and collaboratively as a team member;- Demonstrated ability to build trust, establish and maintain credibility with key constituents;- Collegiality and appreciation for differences of opinion and diversity of colleagues;- Ability to anticipate needs and ability to use influencing skills;- Ability to receive and give feedback in ways that are heard, understood and accepted.
Outstanding verbal and written communication skills:- Ability to present information in a clear and concise manner;- Strong writing and editing skills;- Ability to draft clear, professional, error-free correspondence.
Exceptional organizational skills and the ability to plan and prioritize work:- Accuracy and attention to detail;- Ability to multitask to meet the dean's demanding schedule;- Ability to adapt easily, follow through, complete tasks, resolve issues independently, and ask questions and/or escalate when needed.
Knowledge of and full competence in MS Outlook (or an equivalent email, calendaring and task management application), Word, PowerPoint and Excel.
Preferred Qualifications, Competencies, and ExperienceThe ideal candidate should be able to demonstrate the following:- Experience directly supporting an executive level position;- Experience with calendaring and schedule coordination;- Meeting planning/organization experience;- Experience in developing agendas, taking meeting notes and producing meeting minutes.- Sound business judgment and leadership skills;- Catalyst for change - e.g. can develop and encourage creative approaches to problem solving versus maintaining the status quo;- Understanding the nature of a support role as the executive assistant to the dean, comfortable being behind-the-scenes;- Quick study about how to best meet the needs of the dean;- Flexible but focused and decisive. Able to navigate issues with varying degrees of ambiguity in a fast-paced environment;- Tactful, diplomatic and diligent;- Cultural awareness and sensitivity.
Previous experience working in the UNC system is an advantage. In addition, familiarity with these or similar tools is preferred: Office 365, MS Teams, Zoom, SharePoint, MailChimp, Qualtrics, ConnectCarolina, Concur, Bank of America Works.
Required Licenses/Certifications
Special Physical/Mental RequirementsAbility to spend extended periods of time in front of the computer and ability to maneuver up to 20 lbs. with or without reasonable accommodation.
Campus Security Authority ResponsibilitiesNot Applicable.
Position/Schedule RequirementsEvening work occasionally, Overtime occasionally, Weekend work occasionally
Special InstructionsPlease apply online at
https://unc.peopleadmin.com/postings/290277
and upload the following documents:1) CV / resume;2) Cover letter describing your experience supporting executive-level positions;3) Names and contact information of at least three professional references.
Quick Linkhttps://unc.peopleadmin.com/postings/290277
Contact InformationOffice of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer StatementThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Posting InformationDepartmentSchool of Journalism and Media-350100
Career AreaAdministrative/Clerical Support
Is this an internal only recruitment?No
Posting Open Date10/23/2024
Application Deadline11/06/2024
Position TypePermanent Staff (SHRA)
Position TitleExecutive Assistant - Advanced
Salary Grade EquivalentGN12
Working TitleExecutive Assistant to the Dean
Position Number00035515
Vacancy IDP019756
Full-time/Part-time Permanent/Time-LimitedFull-Time Permanent
If time-limited, estimated duration of appointment
Hours per week40
Work ScheduleMonday - Friday, 8 a.m. - 5 p.m.This position is designated as 100% on-site.
Work LocationCHAPEL HILL, NC
Position LocationNorth Carolina, US
Hiring Range$67,673-$75,192
Pay Band InformationTo learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet .
Position Summary InformationBe a Tar Heel!A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill
consistently ranks as
one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of
professional training opportunities
for career growth, skill development and lifelong learning and enjoy
exclusive perks
for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational UnitThe mission of the UNC Hussman School of Journalism and Media is to prepare students to ignite the public conversation in our state, the nation and the world, and to understand the role of communication in fostering democracy. Our faculty, staff, students and administrators work collaboratively to build and foster an environment that is welcoming, inclusive and accessible to people with diverse backgrounds, experiences and beliefs.
The school offers bachelor's, master's and doctoral degrees, and administers a variety of professional development and distance-learning programs. Enrollment includes about 1,000 undergraduates and 130 graduate students in addition to professional development and distance education students. Our faculty members are international thought leaders whose scholarly and creative activities are visible and respected in the public realm.
Position SummaryThe Executive Assistant to the Dean is responsible for assisting the dean in the performance of his/her duties and in the day-to-day administration of the dean's office in the school. The position serves as a critical information, communication and resource link between the dean, school administration, the university and agencies and professional organizations at the state and national levels.
The position will:- Assess the urgency and relevance of information and meeting requests directed to the dean and take action within the context of the full scope of demands on the dean's time and attention. Manage the dean's calendar with great accuracy, Including handling confidential and sensitive information with tact and diplomacy.- Serve as a link between the dean and faculty, staff, students and visitors, accurately delivering and distributing verbal or written information.- Draft correspondence on behalf of the dean and prepare presentation materials.- Take minutes for school meetings and board meetings.- Represent the dean in meetings or events as needed.- Manage the dean's fund budget, travel schedules and logistics.- Manage the dean's participation in the faculty recruitment, appointment, reappointment, promotion and tenure process. Manage annual faculty workload plans and reports.
This is a position of trust. The Executive Assistant is expected to work independently and address activities and confidential matters quickly with minimal direction. The incumbent must be aware of issues that should be brought to the attention of the dean. On occasion, problems or emergencies arise that will require the Executive Assistant to take action with minimal or general instructions by the dean. The Executive Assistant must possess a thorough, in-depth knowledge and understanding of the programs, faculty, staff and organization of the school to provide administrative support to the dean.
Minimum Education and Experience RequirementsHigh school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and ExperienceStrong interpersonal skills:- Ability to work both independently and collaboratively as a team member;- Demonstrated ability to build trust, establish and maintain credibility with key constituents;- Collegiality and appreciation for differences of opinion and diversity of colleagues;- Ability to anticipate needs and ability to use influencing skills;- Ability to receive and give feedback in ways that are heard, understood and accepted.
Outstanding verbal and written communication skills:- Ability to present information in a clear and concise manner;- Strong writing and editing skills;- Ability to draft clear, professional, error-free correspondence.
Exceptional organizational skills and the ability to plan and prioritize work:- Accuracy and attention to detail;- Ability to multitask to meet the dean's demanding schedule;- Ability to adapt easily, follow through, complete tasks, resolve issues independently, and ask questions and/or escalate when needed.
Knowledge of and full competence in MS Outlook (or an equivalent email, calendaring and task management application), Word, PowerPoint and Excel.
Preferred Qualifications, Competencies, and ExperienceThe ideal candidate should be able to demonstrate the following:- Experience directly supporting an executive level position;- Experience with calendaring and schedule coordination;- Meeting planning/organization experience;- Experience in developing agendas, taking meeting notes and producing meeting minutes.- Sound business judgment and leadership skills;- Catalyst for change - e.g. can develop and encourage creative approaches to problem solving versus maintaining the status quo;- Understanding the nature of a support role as the executive assistant to the dean, comfortable being behind-the-scenes;- Quick study about how to best meet the needs of the dean;- Flexible but focused and decisive. Able to navigate issues with varying degrees of ambiguity in a fast-paced environment;- Tactful, diplomatic and diligent;- Cultural awareness and sensitivity.
Previous experience working in the UNC system is an advantage. In addition, familiarity with these or similar tools is preferred: Office 365, MS Teams, Zoom, SharePoint, MailChimp, Qualtrics, ConnectCarolina, Concur, Bank of America Works.
Required Licenses/Certifications
Special Physical/Mental RequirementsAbility to spend extended periods of time in front of the computer and ability to maneuver up to 20 lbs. with or without reasonable accommodation.
Campus Security Authority ResponsibilitiesNot Applicable.
Position/Schedule RequirementsEvening work occasionally, Overtime occasionally, Weekend work occasionally
Special InstructionsPlease apply online at
https://unc.peopleadmin.com/postings/290277
and upload the following documents:1) CV / resume;2) Cover letter describing your experience supporting executive-level positions;3) Names and contact information of at least three professional references.
Quick Linkhttps://unc.peopleadmin.com/postings/290277
Contact InformationOffice of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer StatementThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.