Ensign-Bickford Aerospace and Defense
Executive Assistant to Finance & Strategy
Ensign-Bickford Aerospace and Defense, Saint Charles, Missouri, United States,
This opportunity is located within our AFB International business, the global science and technology leader in pet food palatability. We develop and produce a full range of liquid and dry palatability enhancers using high-quality ingredients proven to optimize companion animal response and consumption. Click here (http://afbinternational.com/about/) to learn more.
Job Description
Job Summary:
The Executive Administrative Assistant will provide high-level administrative support to the various executives of the departments with in the organization. This position requires exceptional organizational skills, corporate communications both verbal and written, discretion with handling sensitive information with the utmost confidentiality. The Executive Administrative Assistant will be responsible for a wide range of administrative tasks to facilitate each functions needs, and these duties may fluctuate based upon the needs of the executive.
Key Responsibilities:
Calendar Management: Efficiently manage and maintain the Executive’s schedule, ensuring timely reminders and coordination of appointments, meetings, and conferences.
Communication: Handle and prioritize incoming and outgoing communications, including emails, phone calls, and written correspondence, in a professional and timely manner.
Travel Arrangements: Make travel arrangements, including flight bookings, accommodations, and itinerary planning, to ensure seamless travel experiences for the Executive; as well as submit Concur expense reports on behalf of the Executive.
IFS Administration: Creates Purchase Requisitions, as well purchase materials needed for their assigned department when applicable.
Documentation and Filing: Organize and maintain records, documents, and files, both electronic and physical, ensuring easy retrieval when necessary.
Event Planning/Meeting Coordination: Arrange and coordinate meetings, conferences, tradeshows and events; including preparing materials, setting up venues, creating agendas and taking minutes when required.
Confidentiality: Maintain the highest level of confidentiality and discretion when handling sensitive information and documents.
Expense Management: Monitor and manage expense reports, ensuring accuracy and adherence to the budget, as well as maintain personal expenses to be submitted to the finance team per the deadline requirements.
Qualifications:
Bachelor's degree in business/business administration, or 5+ years of experience in related field is preferred.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in office software, including Microsoft Office Suite.
Ability to handle multiple tasks simultaneously while maintaining attention to detail.
High level of professionalism, discretion, and ethical standards.
Strong problem-solving skills, self-starter and the ability to work independently.
Flexibility and adaptability to changing priorities and work demands.
IFS, Concur and Salesforce experience preferred
Supervisory Responsibilities:
This position will not have direct reports.
Physical Demands
While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually quiet. There may be instances where lab work can create an odor or less quiet workspace.
AFB International is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.
Ensign-Bickford Industries, (http://e-bind.com) (EBI), founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. Over the last 186 years, EBI has grown into a global science and technology leader in pet food science, space and defense, and diagnostic solutions. Our businesses are unified by a common shared operating system and a common set of Core Values.
Watch the video above to learn more about some of the incredible challenges we take on every day to deliver the best product for our customers, and ultimately the world. The simple truth is: When you are a part of our team, you stand head and shoulders above the rest.
We conduct business in a manner that reflects the highest human and ethical standards, with a commitment to mutually beneficial partnerships, and a belief in the efficacy of genuine economic and social service.
Click here to learn about our Core Values (https://ensign-bickfordind.com/ebi-core-values/)
AFB International
AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers—and their customers—is our business.
⠀
Cawood (https://cawood.co.uk/)
Cawood is the UK’s leading scientific group, recognized for its technical capability and value-added service to customers in land-based industries.
⠀ Ensign-Bickford Aerospace & Defense Company (http://www.ensign-bickfordind.com/subsidiaries/ensign-bickford-aerospace-defense/)
EBAD is a global leader in precision energetic systems and other innovative explosives, non-explosive and electromechanical solutions for the defense and aerospace markets.
⠀ EnviroLogix (http://www.ensign-bickfordind.com/subsidiaries/envirologix-inc/)
EnviroLogix is an industry leader in the development and manufacturing of tests for the rapid detection of GMOs and mycotoxins throughout the worldwide food production chain.
Job Description
Job Summary:
The Executive Administrative Assistant will provide high-level administrative support to the various executives of the departments with in the organization. This position requires exceptional organizational skills, corporate communications both verbal and written, discretion with handling sensitive information with the utmost confidentiality. The Executive Administrative Assistant will be responsible for a wide range of administrative tasks to facilitate each functions needs, and these duties may fluctuate based upon the needs of the executive.
Key Responsibilities:
Calendar Management: Efficiently manage and maintain the Executive’s schedule, ensuring timely reminders and coordination of appointments, meetings, and conferences.
Communication: Handle and prioritize incoming and outgoing communications, including emails, phone calls, and written correspondence, in a professional and timely manner.
Travel Arrangements: Make travel arrangements, including flight bookings, accommodations, and itinerary planning, to ensure seamless travel experiences for the Executive; as well as submit Concur expense reports on behalf of the Executive.
IFS Administration: Creates Purchase Requisitions, as well purchase materials needed for their assigned department when applicable.
Documentation and Filing: Organize and maintain records, documents, and files, both electronic and physical, ensuring easy retrieval when necessary.
Event Planning/Meeting Coordination: Arrange and coordinate meetings, conferences, tradeshows and events; including preparing materials, setting up venues, creating agendas and taking minutes when required.
Confidentiality: Maintain the highest level of confidentiality and discretion when handling sensitive information and documents.
Expense Management: Monitor and manage expense reports, ensuring accuracy and adherence to the budget, as well as maintain personal expenses to be submitted to the finance team per the deadline requirements.
Qualifications:
Bachelor's degree in business/business administration, or 5+ years of experience in related field is preferred.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in office software, including Microsoft Office Suite.
Ability to handle multiple tasks simultaneously while maintaining attention to detail.
High level of professionalism, discretion, and ethical standards.
Strong problem-solving skills, self-starter and the ability to work independently.
Flexibility and adaptability to changing priorities and work demands.
IFS, Concur and Salesforce experience preferred
Supervisory Responsibilities:
This position will not have direct reports.
Physical Demands
While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually quiet. There may be instances where lab work can create an odor or less quiet workspace.
AFB International is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.
Ensign-Bickford Industries, (http://e-bind.com) (EBI), founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. Over the last 186 years, EBI has grown into a global science and technology leader in pet food science, space and defense, and diagnostic solutions. Our businesses are unified by a common shared operating system and a common set of Core Values.
Watch the video above to learn more about some of the incredible challenges we take on every day to deliver the best product for our customers, and ultimately the world. The simple truth is: When you are a part of our team, you stand head and shoulders above the rest.
We conduct business in a manner that reflects the highest human and ethical standards, with a commitment to mutually beneficial partnerships, and a belief in the efficacy of genuine economic and social service.
Click here to learn about our Core Values (https://ensign-bickfordind.com/ebi-core-values/)
AFB International
AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers—and their customers—is our business.
⠀
Cawood (https://cawood.co.uk/)
Cawood is the UK’s leading scientific group, recognized for its technical capability and value-added service to customers in land-based industries.
⠀ Ensign-Bickford Aerospace & Defense Company (http://www.ensign-bickfordind.com/subsidiaries/ensign-bickford-aerospace-defense/)
EBAD is a global leader in precision energetic systems and other innovative explosives, non-explosive and electromechanical solutions for the defense and aerospace markets.
⠀ EnviroLogix (http://www.ensign-bickfordind.com/subsidiaries/envirologix-inc/)
EnviroLogix is an industry leader in the development and manufacturing of tests for the rapid detection of GMOs and mycotoxins throughout the worldwide food production chain.