The University of Chicago
Business Coordinator
The University of Chicago, Chicago, Illinois, United States, 60290
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12314075 Department
PSD Statistics: Administration and Staff
About the Department
The Department of Statistics of the University was established in 1949 to conduct research into advanced statistics and probability, to work with others in the application of statistics to investigations in the natural and social sciences, and to teach probability and statistical theory and practice on the undergraduate and graduate levels.
Job Summary
The Department of Statistics seeks to fill the position of Business Coordinator, responsible for managing department-wide administrative tasks, with a significant emphasis on department-sponsored visitors and preparation of confidential correspondence.
Under the direction of the Department Administrator, this position assists the Department Administrator, Department Chair and administrative staff with projects and operational duties. This position also assists faculty, postdocs, students, research staff, and visitors with research-related activities, which include expense reimbursements, purchasing assistance, and travel. Acts as an administrative liaison in department-provided services.
Responsibilities
Provides comprehensive support for all of the administrative functions of the department including purchasing, travel, scheduling, event planning and communications.Assists department staff with office operations including event planning, greeting visitors and departmental courier collection and distribution.Provides support to faculty, postdocs, research staff, students, and visitors with research-related activities, such as expense reimbursements, purchasing assistance, and travel.Serves as the primary person who updates the departmental website and maintains listservs and other communication vehicles.Oversees office purchases including purchasing office, kitchen, and coffee machine supplies.Works with the Seminar Chair to run all aspects of weekly seminar series which includes assistance with travel arrangements for speakers, coordinating the agenda for the visit, chaperoning the visitor, planning receptions, processing related reimbursements through gems, advertising and distributing related announcements to ensure a well-attended event.Coordinates logistical aspects of the annual Bahadur Lecture Series and dinner event.Assists student affairs staff with student events including Orientation Week activities.Prepares and handles general and confidential correspondence for faculty, especially student-requested letters of reference and other communications and messages for the general faculty.Works with the Chair, requesting confidential letters of recommendation for promotion cases and new tenure hires and tracking responses.Serves as assistant and backup to department administrator during absences and with preparation of reports, processing of reimbursement and procurement requests, handling and recording general financial transactions.Serves as the executive assistant to the Chair, providing support for scheduling, travel reimbursement and other administrative tasks.Supports the staff hiring process and academic appointments processes, assisting the Department Administrator with preparing materials for appointment and promotion cases.Initiates and manages service requests for the department.Checks spaces daily to ensure cleanliness and order and updates bulletin boards.Manages the department office machines and their maintenance.Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader\'s office.May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
High school diploma or GED.4 years of pertinent experience; or undergraduate degree.
Experience:
Experience in an administrative position.
Experience in an academic or nonprofit educational environment.
Computer literacy in a PC environment with demonstrable facility and high accuracy in st
PSD Statistics: Administration and Staff
About the Department
The Department of Statistics of the University was established in 1949 to conduct research into advanced statistics and probability, to work with others in the application of statistics to investigations in the natural and social sciences, and to teach probability and statistical theory and practice on the undergraduate and graduate levels.
Job Summary
The Department of Statistics seeks to fill the position of Business Coordinator, responsible for managing department-wide administrative tasks, with a significant emphasis on department-sponsored visitors and preparation of confidential correspondence.
Under the direction of the Department Administrator, this position assists the Department Administrator, Department Chair and administrative staff with projects and operational duties. This position also assists faculty, postdocs, students, research staff, and visitors with research-related activities, which include expense reimbursements, purchasing assistance, and travel. Acts as an administrative liaison in department-provided services.
Responsibilities
Provides comprehensive support for all of the administrative functions of the department including purchasing, travel, scheduling, event planning and communications.Assists department staff with office operations including event planning, greeting visitors and departmental courier collection and distribution.Provides support to faculty, postdocs, research staff, students, and visitors with research-related activities, such as expense reimbursements, purchasing assistance, and travel.Serves as the primary person who updates the departmental website and maintains listservs and other communication vehicles.Oversees office purchases including purchasing office, kitchen, and coffee machine supplies.Works with the Seminar Chair to run all aspects of weekly seminar series which includes assistance with travel arrangements for speakers, coordinating the agenda for the visit, chaperoning the visitor, planning receptions, processing related reimbursements through gems, advertising and distributing related announcements to ensure a well-attended event.Coordinates logistical aspects of the annual Bahadur Lecture Series and dinner event.Assists student affairs staff with student events including Orientation Week activities.Prepares and handles general and confidential correspondence for faculty, especially student-requested letters of reference and other communications and messages for the general faculty.Works with the Chair, requesting confidential letters of recommendation for promotion cases and new tenure hires and tracking responses.Serves as assistant and backup to department administrator during absences and with preparation of reports, processing of reimbursement and procurement requests, handling and recording general financial transactions.Serves as the executive assistant to the Chair, providing support for scheduling, travel reimbursement and other administrative tasks.Supports the staff hiring process and academic appointments processes, assisting the Department Administrator with preparing materials for appointment and promotion cases.Initiates and manages service requests for the department.Checks spaces daily to ensure cleanliness and order and updates bulletin boards.Manages the department office machines and their maintenance.Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader\'s office.May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
---
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
High school diploma or GED.4 years of pertinent experience; or undergraduate degree.
Experience:
Experience in an administrative position.
Experience in an academic or nonprofit educational environment.
Computer literacy in a PC environment with demonstrable facility and high accuracy in st