City of Las Cruces, NM
Purchasing Specialist II
City of Las Cruces, NM, Las Cruces, New Mexico, United States, 88005
Purchasing Specialist II
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Purchasing Specialist II
Salary
$25.82 Hourly
Location
Las Cruces, NM
Job Type
Full-time Regular
Job Number
G034 11-24 EN
Department
Finance
Opening Date
11/07/2024
Closing Date
11/25/2024 11:59 PM Mountain
Description
Benefits
Questions
Nature of Work
Leads, facilitates, and coordinates all purchasing and activities and functions to ensure effective and efficient procurement services for City operations.
Environmental Factors
Work is performed in a standard office environment.
Physical Factors
Light physical demands. Frequent use of a personal computer.
Work Situation Factors
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.
FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET THE MINIMUM REQUIREMENTS.
Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.
Full-time, regular, non-exempt position
This position is graded RN17.
Duties and Responsibilities
Provides specialist administrative support to the Buyers and Purchasing Manager; assists with the publishing of solicitations and associated addenda, schedules procurement review and evaluation meetings, and prepares associated evaluation documents.
Reviews proposal documents for compliance and prepares references, creates bid documents and updates procurement and contract tracking logs; assists with bid openings, solicitation inquiries, and assists the City staff with procurement related questions/issues providing guidance to correct any non-compliance issues.
Oversees and monitors the City's purchasing card program to ensure transactions are valid and procedures are in accordance with policy requirements; manages procure-to-pay workflow set up.
Reviews source documents for validity. consistency, and accuracy to ensure compliance with established procurement procedures; convert small purchase requisitions through the Enterprise Resource Planning (ERP) system.
Reviews. maintains. and updates records in various formats. mediums, and automated systems to ensure data integrity and adherence to internal controls. practices. and policies. evaluations programs. services. and activities to ensure customer and staff needs are met: demonstrates continuous effort to improve operations. decrease turnaround times. streamline work processes. and work cooperatively and jointly to provide quality seamless services."
Serves as departments primary point of contact for the Purchasing program maintenance information system software, assists in facilitating system maintenance. upgrades. user training. and workflow.
Facilitates, coordinates, and leads the Selection Advisory Committee by coordinating the member selection, scheduling meetings, and participating in the preparation and distribution of evaluation documents and agendas.
Assists City staff with procurement related questions and issues; provides guidance to correct any non-compliance issues; resolves issues related to purchase orders, requisition entry and invoice receiving; issues procurement file numbers and creates electronic folders; provides support for subordinate staff.
Responds to internal and external inquiries regarding the vendor application process; processes vendor file updates and reviews vendor documentation for compliance; inputs new vendor files and issues tax exempt forms.
Schedules Selection Advisory Committee meetings for procurement review and evaluation; prepares agendas and maintains addenda information.
Minimum Qualifications
Equivalent to a Bachelor’s Degree in Accounting, Finance, or a closely related field AND two (2) years of administrative, business support, and purchasing experience. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.
Licenses/Certification(s)
Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.
Knowledge, Skills, and Abilities
Knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.
Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.
Skills in: reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
To view a summary of benefits offered by the City of Las Cruces,
Click here (http://www.las-cruces.org/207/Employee-Benefits)
01
Are you a current City of Las Cruces employee? (If you fail to include this information under the work experience section of the application, you may be disqualified from the selection process.)
Yes
No
02
Position requires and Equivalent to a Bachelor's Degree in Accounting, Finance, or a closely related field. Do you meet this minimum requirement? (If you fail to include this information under the education section of the application, you may be disqualified from the selection process.)
Yes
No
03
I understand and accept that if my response is "YES" to the question above, I agree to provide proof of the required degree and/or transcript (official or unofficial) if recommended for the position.
Yes
No
04
Position requires two (2) years of administrative, business support, and purchasing experience. Do you meet this minimum requirement? (If you fail to include this information under the work experience section of the application, you may be disqualified from the selection process.)
Yes
No
Required Question
Agency
City of Las Cruces
Address
P.O. Box 20000Las Cruces, New Mexico, 88004
Phone
575-528-3100575-528-3100
Website
http://www.lascruces.gov
Apply
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/lascruces/jobs/newprint/4722613)
Apply
Purchasing Specialist II
Salary
$25.82 Hourly
Location
Las Cruces, NM
Job Type
Full-time Regular
Job Number
G034 11-24 EN
Department
Finance
Opening Date
11/07/2024
Closing Date
11/25/2024 11:59 PM Mountain
Description
Benefits
Questions
Nature of Work
Leads, facilitates, and coordinates all purchasing and activities and functions to ensure effective and efficient procurement services for City operations.
Environmental Factors
Work is performed in a standard office environment.
Physical Factors
Light physical demands. Frequent use of a personal computer.
Work Situation Factors
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.
FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET THE MINIMUM REQUIREMENTS.
Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.
Full-time, regular, non-exempt position
This position is graded RN17.
Duties and Responsibilities
Provides specialist administrative support to the Buyers and Purchasing Manager; assists with the publishing of solicitations and associated addenda, schedules procurement review and evaluation meetings, and prepares associated evaluation documents.
Reviews proposal documents for compliance and prepares references, creates bid documents and updates procurement and contract tracking logs; assists with bid openings, solicitation inquiries, and assists the City staff with procurement related questions/issues providing guidance to correct any non-compliance issues.
Oversees and monitors the City's purchasing card program to ensure transactions are valid and procedures are in accordance with policy requirements; manages procure-to-pay workflow set up.
Reviews source documents for validity. consistency, and accuracy to ensure compliance with established procurement procedures; convert small purchase requisitions through the Enterprise Resource Planning (ERP) system.
Reviews. maintains. and updates records in various formats. mediums, and automated systems to ensure data integrity and adherence to internal controls. practices. and policies. evaluations programs. services. and activities to ensure customer and staff needs are met: demonstrates continuous effort to improve operations. decrease turnaround times. streamline work processes. and work cooperatively and jointly to provide quality seamless services."
Serves as departments primary point of contact for the Purchasing program maintenance information system software, assists in facilitating system maintenance. upgrades. user training. and workflow.
Facilitates, coordinates, and leads the Selection Advisory Committee by coordinating the member selection, scheduling meetings, and participating in the preparation and distribution of evaluation documents and agendas.
Assists City staff with procurement related questions and issues; provides guidance to correct any non-compliance issues; resolves issues related to purchase orders, requisition entry and invoice receiving; issues procurement file numbers and creates electronic folders; provides support for subordinate staff.
Responds to internal and external inquiries regarding the vendor application process; processes vendor file updates and reviews vendor documentation for compliance; inputs new vendor files and issues tax exempt forms.
Schedules Selection Advisory Committee meetings for procurement review and evaluation; prepares agendas and maintains addenda information.
Minimum Qualifications
Equivalent to a Bachelor’s Degree in Accounting, Finance, or a closely related field AND two (2) years of administrative, business support, and purchasing experience. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.
Licenses/Certification(s)
Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.
Knowledge, Skills, and Abilities
Knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.
Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.
Skills in: reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
To view a summary of benefits offered by the City of Las Cruces,
Click here (http://www.las-cruces.org/207/Employee-Benefits)
01
Are you a current City of Las Cruces employee? (If you fail to include this information under the work experience section of the application, you may be disqualified from the selection process.)
Yes
No
02
Position requires and Equivalent to a Bachelor's Degree in Accounting, Finance, or a closely related field. Do you meet this minimum requirement? (If you fail to include this information under the education section of the application, you may be disqualified from the selection process.)
Yes
No
03
I understand and accept that if my response is "YES" to the question above, I agree to provide proof of the required degree and/or transcript (official or unofficial) if recommended for the position.
Yes
No
04
Position requires two (2) years of administrative, business support, and purchasing experience. Do you meet this minimum requirement? (If you fail to include this information under the work experience section of the application, you may be disqualified from the selection process.)
Yes
No
Required Question
Agency
City of Las Cruces
Address
P.O. Box 20000Las Cruces, New Mexico, 88004
Phone
575-528-3100575-528-3100
Website
http://www.lascruces.gov
Apply
Please verify your email addressVerify Email