Office Manager

We are hiring! At this time, we are looking for an Office Manager for one of our sister companies, Worldwide Perishables.

Worldwide Perishables, A Profand Company, offers a global logistics network built on the largest state-of-the-art facility in the Northeast Our logistics team (Ocean, Air and Ground Logistics) is committed to providing superior solutions for worldwide transportation services.

WWP is looking to add an Office Manager to join our growing team. The ideal candidate will be responsible for overseeing the shipping and receiving paperwork while managing the flow of orders in the warehouse, as well as the office staff.

Responsibilities:

• Communicates with the warehouse workers, the drivers, clients and vendors; to ensure that the products that are being shipped from the warehouse, arrive to their destination in a timely and accurate manner.
• Answers phone calls and emails regarding shipping information, schedules and delivery routes.
• Supervises the team of data entry, office assistants and billing clerks.
• Files (electronically) in the computer all the paperwork classified by customer / vendor.
• Creates PDFs files and BOLs for the billing, with the Smart BOL software.
• Oversees the schedule deliveries and managing all the shipping documentation / paperwork.
• Ensures the shipments' pick-ups and oversee if there is any incident with the shipment.
• Reviews shipment paperwork and make sure it matches the customer's / vendors' requirements.
• Communicates with clients / vendors to solve any incident related to missing freights.
• Communicates with the Ops Manager if there is a mayor incident.
• Communicates with the finance department for the billing of the facilities.

Requirements:

• +3 years of experience as Office Manager.
• Ability to work in a fast paced environment.
• Experience with BOLS and invoices.
• Be able to work for 8-10 hours a day in an extremely cold environment
• Be proficient in written and spoken English.

Work Schedule

• 40 hrs Monday to Friday.
• 7:00am to close (hours might differ).

The ideal candidate would be organized, detail oriented and customer service oriented; with experience working in a fast-paced environment.

Worldwide Perishables, A Profand Company celebrates diversity and inclusion, recognizing that having different professional and personal profiles is what adds value to our company. As a multinational company we aim to ensure equal opportunities, regardless of age, race, gender, disability, religion or sexual orientation.