Tax Office Manager

Job Type: Full-time

Salary: $75,000.00 - $85,000.00

Job Summary: The Tax Office Manager is responsible for overseeing the support and delivery of audit and tax client services, managing procurement of office supplies, and addressing in-office operational needs. This role involves supervising a team of two operations members, fostering team development, and promoting a positive team environment. The Manager acts as the spokesperson for the Production Team within the Firm.

Key Responsibilities:

Management of Client Deliverables:

• Lead the annual engagement letter and tax organizer processes.
• Coordinate tax season preparation, including researching and implementing new procedures.
• Oversee the compilation and delivery of tax returns and the final production of client financial statements and related documents.
• Manage workflow in the Production Team, assigning tasks such as typing, assembly, copying, and scanning.
• Monitor the document tracking system to ensure timely delivery of client deliverables.
• Communicate deadlines and workload conflicts to the Tax Principal to maintain timely completion of work.
• E-file tax returns and resolve any rejection issues; distribute pending E-file reports.
• Handle the E-filing of forms W-2, W-3, 1096, and 1099, and manage payroll form submissions to states.

Management of Production Team and Workload:

• Provide assistance and guidance to production staff, ensuring work accuracy through proofreading.
• Maintain a list of year-round projects for production staff.
• Offer training and updates to the team.
• Generate reports from various programs to track task status and distribute tax return reports for rollovers and organizers to partners.
• Order IRS and Accountability payroll forms.
• Reconcile Guernsey invoices and submit them to the Controller.
• Participate in the interview process for new production staff, including resume reviews and candidate interviews.
• Approve PTO requests while ensuring adequate coverage.

Minimum Qualifications:

• High school diploma required; Bachelor’s degree in Business Administration or a related field preferred.
• At least five years of relevant experience in managing people and projects.
• Experience in a CPA, law firm, or other professional services environment is required.

Skills and Abilities:

• Proficiency in MS Office programs, including Outlook, Word, and Excel, as well as PDF tools.
• Excellent proofreading, grammar, organizational skills, and attention to detail.
• Ability to manage multiple tasks and prioritize effectively to meet deadlines.
• Strong interpersonal skills with a commitment to confidentiality and professionalism.
• Friendly, respectful, and positive team player.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional lifting of boxes and paperwork up to 25 pounds.

Benefits:

• 401(k) and matching
• Dental and health insurance
• Flexible spending account and health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement

Location: Alexandria, VA 22312 (Relocation required before starting work)

This position requires an in-person presence in the office.

• Equal Opportunity Employer/Veterans/Disabled?
• To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy?
• The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:?

?*The California Fair Chance Act

*Los Angeles City Fair Chance Ordinance?

*Los Angeles County Fair Chance Ordinance for Employers?

*San Francisco Fair Chance Ordinance?