Administrative Assistant

Position: Administrative Assistant

On-site: Newport Beach, CA

We are a dynamic organization committed to excellence . Our team values collaboration, integrity, and growth, and we’re looking for an organized and proactive Administrative Assistant to support our daily operations and enhance team productivity.

Job Overview:

The Administrative Assistant will play a key role in providing high-level administrative support to our team. This individual will manage schedules, handle communications, organize documents, and assist in various administrative tasks to ensure smooth and efficient operations. The ideal candidate is detail-oriented, resourceful, and enjoys creating organized systems.

Key Responsibilities:

• Provide administrative support to team members, including calendar management, travel arrangements, and scheduling meetings.
• Serve as the main point of contact for internal and external communications, handling inquiries professionally and efficiently.
• Prepare, organize, and distribute documents, reports, and presentations.
• Manage office supplies and inventory, placing orders as needed and maintaining an organized work environment.
• Assist with planning and coordinating events, meetings, and appointments.
• Handle confidential information with integrity and discretion.
• Coordinate incoming and outgoing mail, packages, and courier services.
• Conduct basic research, data entry, and file maintenance as requested.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant, office assistant, or in a related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• High level of professionalism and strong attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Knowledge of office management systems and procedures; experience with scheduling software is a plus.